AMSA Board of Trustees Meeting May 30, 2019 – Full Meeting

AMSA Board of Trustees Meeting May 30, 2019 – Full Meeting


Like to call the board meeting to order 640 or Run just slightly behind schedule This meeting mekt announced this meeting is being recorded and we also be at the end of this meeting will be going into executive session to discuss the purchase of real property And litigation strategy and we will not be returning to open session afterwards And the first thing up on the agenda is public comment, yeah, do we have Thank you, sir First first up is Andres worse Adri Adri Hello, my name is Audrey Swartz, I’m a junior and answer this year and I participate I Participate in sports all three seasons and I’m here to talk about the time change that was proposed so I run cross-country in the fall swim in the winter and run track in the spring and Because of this I miss a lot of school due to early dismissals for athletic activities I’d say that I miss on average in the fall and spring like once or twice a week But then in the winter because of swim it’s closer to like three or four times a week Which is about usually a class period each time sometimes a little less sometimes a little more so as a student who’s already juggling a lot of things this can be very stressful having to go and make up this work and talking all your teachers about what you’re doing and what you miss and So having the day move forward would help out a lot when it comes to missing less class time and Having more time at the end of the day to get work done It will also help then it comes to late practices our practices tend to run about around 5:15 ish for my spring and fall sports and Swim practices our end a little earlier But if we can move the school day forward It would definitely open up more time in the afternoon If active since we moved for it also, which I think would just help studying war a lot more Time and energy could be focused to at school after after school and just help It’s over all thank you Like to call Jack Johnson Hello everybody I am A junior here at Namsan for everybody. That doesn’t know I am also an advocate for the early school change and to start off to go on Audrey’s point of the that people Are missing a lot of class This Wednesday actually 167 students were actually dismissed for Athletics, which is a large amount obviously to know more about this what I would like to say is that the students miss these class periods, obviously the missing a lot of work but it goes along with tests and quizzes which may be it may have happened to be a man you missed that the teacher puts in the zero and Then your greatest effected and then you’re not able to play the academics and it shouldn’t apartment want to make that up due to your practice times or games so from an athletes perspective the 315 time that we had have already is hard on a student and stressful to make the work of but What I’d also like to have the early started early your starting time Is that by around 755 which the new starting time would be I’d say about 95 Percent of the students are re at school. So From my perspective and lovely other students perspectives that doesn’t it seem to be a problem but Yes. Oh Thank you Tom is Rita Hi I’m one thing just to have my thoughts on the schedule change post care to change from a teacher’s perspective I will say that when I first heard this proposal, I’m not a morning person. So I was ready to be Skeptical but the arguments that were made convinced me Convinced me was how they connected to my own experience in class We do have as teachers A constant impact of classes by having a large percentage of our students missing when there are sweating interferes with the last period bickerman and it can be so bad that the class can’t even function perhaps that we may have a class that meets every other day and Half the class is missing on the two days. It would be showing up and this is week by week cumulating lot of impact and how two students are Developing through the year how they are coming Helm stress agility trying to catch up. I Had one classes here where no one showed Hmm and that was maybe accumulation of these like between this and that But it’s far too common problem. So I am very much for this schedule change I think it will help our students in a significant way it will Improves learning environment for many students who are also as these we feel stress that also affects the students who are currently in class And find how we can actually teach change modifying or limited by the absence of students in addition Office hours is our chance to teach one-on-one to get to help the student individually in a sustained way And the way we currently have been Maintenance like to I want to show up I know I need to invest more time to do so, but given the time it happens. It just impacts too much That is different going on in life Different things that their family asked them to do so if we had the schedule change, I strongly Believe that many students would be able to make use of office hours in the way. They cannot right now I think for the academic hood of opsin and for the well-being of these young people. This is a Bethenny Bertinelli, finally I’ve been a teacher here for six years. I’ve taught every grade from 8th through 12th in history and from a teacher’s perspective I’m huge proponent for the schedule change because of mostly missed class time every morning I come in and do homeroom and my room is empty from 7:40 to 8:05 kids. Take their time coming in But they’ll work on their homework. They need to or their kids, but they all come swarming in before the attendance bell And I look and it’s not just sports that are being dismissed. It’s also math teams Robotics teams a bunch of different academic as well as extracurricular clubs can be just necessarily So when I Noticed that the dismissals are impacted in my classroom Academically, it’s very limited because not only can I not stay on task of my curriculum? I walk into my class and I notice sometimes half my class is missing and we might have been working for two weeks preparing for a mock trial and My attorneys are missing my witnesses are missing sometimes even my defendant is missing Especially when you teach in the lower school and eighth grade history as every other day, I’ve gone two weeks without seeing students this past Spring the guy that could come to me other day and say I’m sorry I missed the mock trial I was out to pregnancy in class two weeks and that can be very Limiting for a content and then it holds back the kids that aren’t participating in these competitions Or these sports at least means in these tournaments Because they’re in the classroom ready to learn and then I can’t follow through with the lesson So from that perspective I do think that having this change being dismissed earlier would allow all the students to stay Connected to all feel like they’re a part of the community and we’d be able to get so much more done in the classroom instead of breezing through Reaganomics I can get all the way through 9/11 when I’m teaching us, too I don’t have to sit and kids or assigned readings or find alternate assignments of – enriching because I don’t have the entire class there The last thing I wanted to talk about it is the dismissal time so We’re going to be getting dismissed hypothetically if this were to pass at 2:45, so That is earlier for us. However, it’s the latest that all bomber supposed to be getting dispensed So this might not entirely solve the problem but it would make it so much better because if we’re competing against other margrove schools malbert high gets dismissed at five minutes until Acid that gets dismissed at 2:25. We’re still getting dismissed twenty minutes later than all the other schools in our town So I feel like even though this isn’t going to solve every problem. We’ll still have it It’s going to be a huge help for these kids It’s going to make their lives so much better and they’ll have so much more time after school to do homework to have jobs if they want to do that to participate in clubs that they might not normally have the time or the Opportunity to and just to be better well-rounded less stressed out kids and it’s all about their health and their well-being that were here Pete Jones Thank You members of the Board of Trustees for allowing me a moment to speak my name is Pete Jones I am the athletic director Here at AMSA and I am in favor of the proposed change to our schedule as currently constituted as as many of you are aware a great majority of our athletes are dismissed on a near-daily basis for extracurricular activities after school, I believe that the proposed changed with 245 dismissal would Almost 100% eliminate our need for early dismissals for home games and greatly diminish our need for dismissals for away games I Do believe that there would no longer be you need to dismiss for home Eum’s there still would be sometimes we need to dismiss for away games but the impact on the students as Jack and Audrey spoke and Tournament and Bethenny as well our students our student athletes at times our missing class at an alarming clip. I believe that some of our best and brightest students our student athletes and they’re able to Maintain and not fall behind, but some of our students do struggle with that miss class time. They need that instruction that instructional time They need to be in the class Yeah They can make up their work and they can contact the teacher but they’re missing that valuable classroom time those classroom discussions the instruction sitting there in the classroom Our students are missing a little bit of that if they’re competing with athletics and there are students There are students who struggle to need that class time Um teachers just to pile on with Tom said there is a teacher impact here as well I can’t imagine what’s like as a teacher to have this wonderful lesson plan Planned for last period only to get an email from the ad that morning and I’m going to be missing 13 kids from my class Last period that’s that’s a frustrating thing for any teacher I believe Just just a couple numbers a couple different ways to look at this From from the perspective of one athlete and I’ll use Jack Johnson as an example. He’s a boys varsity soccer player for us You just heard from Lee This fall on nine occasions. He missed a half a class for a home game on seven occasions He missed an entire class for an away game and twice he missed more than one period of class for an away game this adds Up to a total of 14 classes missed in September and October alone I believe the proposed change would diminish this number to two to four times. Mr. Jack in kids like Jack Depending on what I can do with other schools working out our start times for games I mean, I think we can all agree three to four miss classes over two months is a lot better than 14 Another way to look at this is just just from the perspective of one day a random day Not our busiest not our quietest day was just this month 194 students were dismissed prior to or during the last period That’s almost 20 percent of our school as you guys know with the proposed change that day I’m pretty sure I could have had that dismissal down to 13 students 13 students would have to be dismissed that day as opposed to 194 so Thank you for your time and listening to me talk tonight. Please consider this change to our schools operation I believe it would benefit all of our students all of our staff And we have fantastic students who who can get away with this is some class time But we have some students who need to be there in the classes for their entirety. So If you would, please consider this change our school. Thank you very much Kristina mr Christina it was one of the original teachers who brought the proposal to Administration and the initial Department presentation to the teachers and then to the government support And so about to meet lots of people. I’m just speaking from the point of view of This is an important decision and I understand that it’s we have many levels One of the key things that we got out of the meeting that we had was the facts that well This is a major change and it can be sort of scary in many levels. It’s also really important They’re not losing academic time. In fact, we’re gaining it for the students who are already losing them We’re not asking for our athletics to be lost and that we don’t want that lenox believe we’ll lose our students instead what we’re asking is that our students who are athletes get to be students first and That they have the time in the classroom to do what they want to do versus having to make that child tough choice between athletics and academics And that’s that’s my full summary, but that’s the whole thing We are actually looking even though we get up earlier to give more time on learning to more students because of the number of students we do on a daily basis for sorts Jeremy Morris So from the perspective of a teacher not so much in the afternoon but throughout the day as the proposal has it The four minute passing period I have been here long enough to have seen form and it’s work we used to have an activity period every Wednesday and The students would get from class to class and still be able to make it to classes on time in the four minute passing time We have teachers who have been here during times in which was three minutes now three minutes is That would be some running for them. And that’s just not what we want But I’m in room 507 which is a lovely corner that shows me right outside To where I could see the Lower School in the white building and on many occasions in between dismissals There’s a lot of times in which the kids are Not actively pursuing their direction to class So, I don’t think that the four minute passing time is going to be a horrible thing In fact, I think it’s actually a positive change Because in between classes it means that students will be motivated to move and hopefully get to less trouble I Also someone who is a coach coaching volleyball with a couple of for teachers we have some really great coaches who are teachers and Every one of those times when the kids are being dismissed a lot of us coaches are being dismissed as well which means we’re putting kind of a burden on answer adding to our ourselves list This would definitely reduce the amount of subs as well For those those times in which were out? One of the other activities that I helped out with this year has been with curling we have to rent out the ice time as well as the equipment and the other instructor who comes However, we’re paying into Almost 45 minutes that we can’t use because all the other schools start before us so this time allowance would actually Allow the curling team to get to where we need to outside and be able to participate with the rest of the school It’s a long time To other other public comments Seeing then public comment is closed All right, so we are like your board members to take a look at the agenda I have one light one minor adjustment to the Logistics of the agenda schedule we’re going to Move the vote for the length of school day after the parent rep and teacher repped comments and The so that the parent-teacher rep can share their feedback with the board before we vote So that’s the one change in the agenda So I’ve also like to request the board member to be the timekeeper for tonight Volunteers And finally Finally we this this wording that we have adjusted the Agenda so that all the votes are at the top of the agenda before we’re going into Other board business so that we’ll look forward to feedback at the end of the meeting as to whether this was effective or not And how to continue to improve our meeting process So with that being said Questions on the agenda or other other adjustments needed So first item is to review and approve the meeting minutes from April 25 I’ll move to approve a minute Okay, so we have lives and roll to approve the minutes all any other discussion No discussion all in favor. Aye Opposed Epstein Chris’s of a stained motion passes. Thank you Next next item up. We first I have I’d like to Announce that Rick Kemal has resigned from the board of trustees and SC tier So he is thank thank Rick for his many years of service to the board and But he is unable to make Unable to make the commitment required to be a trustee. So at this point he is resigned from the board effective today, so which leads us to reasons for Me clearly we need Trustee elections so we have default so I’d like to ask for a rule to briefly chair the meeting. So it’s the first order of business is to Elect a new chair of the board and we’ve discussed this a governance So would you do the honors sure so I guess I mean is there a slate that we’re putting forward were just proposing that we were doing individually, but the summary of the slate would be Mice myself this chair role as vice chair and Continuing as secretary. It’s through July 1st. July 1st. Jill would be Secretary and Kristen would be continuing his treasurer unchanged I’m like you to propose the election for for a chair Because it feels awkward to be elected myself, and I’d like to propose rather Garrett for the position of chair Board of Trustees motions so moved second That’s Chris I thought in favor aye I Will I will abstain and ready against by acclamation? motion passes Thank you cheering Well, well, thank you it’s so that means he’s not so sure it’s a good idea No, just this one, okay, just because it felt it felt weird to be running the election for myself so at this point I’d like to Nominate our role as vice chair Second a second from him Okay, Roger and an M4 role as vice chair of the board Well any all in favor, perhaps name motion passes unanimously with roll abstaining I’d like so effective July 1st. I would like to Vote Roxy, let me let me I’m gonna back up one one bit here first. I’d like to nominate Jill as a fullfil trustee as of July 1st And it’s also been approved in governance Second second by Chris So all in favor Roger Roger Chris for Jill to be a trustee for a three-year term starting July 1st And That motion passed unanimously Jill did you abstain about freezing they voted for yourself? Okay, that’s and Following Paulina following that we I’d like to nominate Jill as secretary of the board effective July 1st And Kristen’s seconds all in favor Motion approved One one more piece this is more than an announcement we’re forming a new due to the rearrangement of things with Rick leaving the board we’re going to form reform the Executive Committee of the board So the executive I might this is just an announcement the executive committee of the board will be myself where will Kristen Jill and on this give me this So that’s the officers and one member at large, yes So finally Is more Webster here? Hi mom. Would you like to introduce yourself to the board? You’ve been the PTO is nominated Laura lobster as the parent representative effective July 1st I Two evils is in sixth grade. And Ireland is in each degree I found that actually the conversations I really do think because they’re both athletes in the spring. So it’s definitely I’m really excited to be joining as the paragraph in on put the exception of college Electron right mental all grown really involved community has excited to take that capacity here to himself looking forward to all the different ways that I Thank you Would you like to come Like to extend the invite for you to come join us at the table We already have a we already have a folder for yeah So I like the Emotion from the board too I’d like to make a motion to the board to Accept the trust the PTO recommendation of more Webster to join the board You know be effective July 1st for one year term say if Roger Roger in this all on tape Motion carries So the Sarah will be Laura December will be reaching out to you to complete the requisite paperwork And the final you would be become a voting member effective July first once this also does their official approval All right, and Final announcement that the visa paperwork has come through for our faculty representative Already been enjoy my voting privileges, right? So just just as an official voting member of the board effective this meeting Huh, so that covers chair business So the next item up is the budget. I’d like to thank Kristen and Liana and Ellen and everybody that’s been involved in getting us to this point. It’s been a major major effort this year I’d like to pass the time to Kristen We have extra reading glasses available. Oh, yeah. Yeah, but I need it. Yeah microscope okay, so As Roger indicated Ellen and lianna spent significant amount of time building bottoms budget this year We’ve had a couple of revisions we’ve worked through it and I’m ready to propose this budget to school I’d like to note that anything unusual that comes up during the year We would want to present to the school that’s outside of budget. Otherwise, the school has done a fabulous job staying within their budget It’s fairly conservative as well. So that’s usually a good thing when it comes to understanding where your money’s going Let’s just we’ll just walk through kind of the highlights first. So just in summary the total and that income of the school is Projected or budgeted to be one hundred and eighty one thousand dollars for new school year This is a decrease from this past year of about three hundred and fifty thousand dollars primary changes to the budget just in summary are an increase in revenue in total of three hundred ninety five thousand dollars and That’s offset by increases in costs Salary and benefits being a primary increase of four hundred thousand dollars professional development and increase of $65,000 primarily – usage estimates as opposed to an increase in the allotted budget real estate costs $120,000 and that includes camp and all related expenses to the facilities here IT costs are approximately $40,000 and a miscellaneous other throughout the budget of $30,000 and additional depreciation and amortization of $87,000 related to purchases of equipment and other building costs that of Kirk occurred Over this past year and full year depreciation on some other assets in summary so to walk through the detail on page 1 tuition which is our largest line item on the budget is an item that is based upon estimates from the Towns and the students that are coming is Projected to be 14 million five hundred eighty eight thousand dollars this year in the coming year for the budget versus a projection or the For the current school year of fourteen point two million dollars, which is a three hundred and thirty nine thousand dollar increase This is a conservative estimate this year and throughout the year. We often precesses represents 2.3 percent increase this year Rental income is fairly flat Investment income is proposed to be slightly higher. There is a number of grants included as well as An estimate of $50,000 for general giving included in the budget this year Which is slightly higher than than the past year coming in versus in the past year other significant notes club income projected to be slightly down It’s a conservative based on current year revenue and students and clubs available and some of these will change during the year But overall they’ll they’ll be fairly consistent with the exception of other income Slightly increasing against some of that is allocation. So to still a total student program income about $12,000 lower in the budget Again, that’s a conservative estimate because it’s usually favorable to budget income lower And see an upside associated with that athletic programs slightly higher due to increase participation this year and The decrease in transportation Inc This is also Conservative, we had a full slate of buses this year and we want to be conservative next year that may or may not go up We’ll see how that goes. So totally coming out to wrap almost sixteen million dollars this year versus 15.6 for a 2.5 percent increase versus the current school year of $395,000 Is anyone any questions? For what? Ambitions Expenses so as noted in the summary salary and benefits expenses are the primary increase that we Incur as an institution. It’s almost our cost to To ghost into this section, right? So nine million dollars of our expenses are in salaries and taxes with benefits or another one point eight million dollars there’s actually a handout to walk through in the packet to look at the salary summary so that we can give an overview of how this is occurring to the port Called salary summary The 2020 head count we split this out into the collective bargaining and the admin salaries as a facilitator so you can understand the ratio of the head count and the dollars Total heads projected for 2020 are about 86 Vs. 2019 of 86, so we’re really just about on par with Head count numbers or that portion of the and the increase in salaries of five million dollars is Primarily a three percent increase that is contractually obligated to the collective bargaining agreement Administrative salaries has a modest increase of one percent. We had a tight budget this year as we noted with the other increases The total headcount of 45.6 and again, this includes part-time heads which is why it’s an odd number Versus 2019 of 46. So just slightly under as well with a three million dollar salary amount and again, it’s a modest increase as well as job chef changes for various roles within the organization built into that number and Salaries also include stipends for teachers and others who have other roles within the organization homeroom time Substitutes, which we heard about from some of our speakers earlier today that it needed so we may have some cushion there you never know and Fringe benefits associated with some of these others are included in the gross salaries number. I understand the benefits. I Have to get to that as well, I don’t know Leanna. Do you have the Answer on the top of your head as to why that benefit line of an item is here The fringe benefit line in the salary summary Nice catch that’s honest salary cuts Oh The sick times. I know that’s the thing. Yeah. Oh the sick think again so I’m still this is not included in the benefits figures from the other. Yeah, so that explain. Oh is this? Yeah It’s kind of its kind of interesting. So there’s a you there’s a payout requirement for Certain accumulated sick time that teachers can take if they don’t use the time And so it becomes it’s not necessarily a benefit in that sense But it gets paid out more like a salary in those instances where there’s it gets paid out when it’s withdrawn from a sick time back End of the school year at the end of the year we can take whatever sick time We didn’t use we can be in their bank. It will get paid out or combination of oh, you’re the cash outs owners together That’s what that that’s right. Yeah at $100 a day Should be called DT Oh Any questions on salary summary so the Self the salary summary does not include benefits Social Security or yeah, this is just the total gross salary gross salary review by the different categories So everybody can have a clear understanding of how that so fringe benefit is actually a sick time buyback. Yes. Yes. Yes. Yes Set aside. Yeah Is the substitute is that what we that can’t be what we spend all year on substitutes. What is that? Just what gets paid to teachers for covering classes. It’s not all the substitute teachers. That would be the teacher portion of substitute So anybody was not it’s any salary substitutes Okay, so this is extra payment to teachers for doing Sub working motion dessert course ourselves. We have a deal for nine hundred dollars a day Sub gets a hundred dollars a day. So this hundred grand now this $625,000 covers all of our substitutes internal and external of course of a year It’s lower than you thought it seems little creature. What’s homeroom then DS oh, okay We’re just a DS direct to study That whole period that’s colony in it’s going okay. Yeah, we didn’t want to take it out where it was, you know how officially I’m happy And Benefits there was an increase in the benefits of payroll taxes payroll taxes will go up as a result of the increase in overall pay and fringe benefits Medical benefits for what every year we have an 8% increase budgeted this year Hmm, so that is not a terrible increase But we did take an action to look at alternative benefits providers throughout the year to the extent that we can always keep that cost down that that So why don’t we get the price on medical insurance? When one is our medical jurors here we have it but the medical insurance is all set was deeper sending Murray’s Okay, so this I got yeah All right, this is not projecting this is no yeah And so those are the two big line items so really no change in staff just annual salary increases Professional development, I admitted that this was one of the larger increases this year that is more or less if you notice the budget for This particular school year that were wrapping up is the same as the budget next year But so far the take rate has only been about one hundred and thirty thousand dollars So the folks that have that as now my name have not used it fully but as we continue to budget that to its fullest Homestuck that they will all take that Instructional supplies equipment not much of a change there some shifting around based on teacher needs from the submissions that they made so net-net With this year’s projection on track Slightly higher than the original budget. But again in general the entire budget is is on plants some items have shifted during the year, but budget of for the 1819 versus the actual or are in line But interpreting the square was more than selecting players this is $3,000 so well I Projected I know I’m serving myself in your cheat sheet. So 367 versus a projection of 378 The budget was only three seventeen So versus budget, there’s been some different shifting here and there of this year But versus the projection we primarily the budget is based on and run rates for this year along with other known factors right now I’m just comparing the 1819 budget to the projected actually. Yes yes, so that actually on that line item is 53,000 dollars higher, but for example We’re saving on professional development of $65,000 this year. That’s the shifting throughout the year coming through They were tired Yeah. Oh no. I’m what I meant was a slightly different from the projection that sure. Mm-hmm Student program expenses student program expenses are budgeted to be $20,000 higher on the program line this year versus last year programs continue to be strongly Participated in club expenses slightly down based on run rates as is the testing and assessment revenue pretty flat For the year, this is also net a $20,000 increase over the budget for this year. So this is a slightly different Slightly higher expense in the budget this year versus last year’s budget But net net on truck or three percent more and this year’s history We have a breakdown for that get some questions answered I don’t have it at my fingertips we get to that later Specific questions, let me know Athletics is one of our most interesting and large budget items. There’s also a supplementary schedule and in your packet We’d like to pull that out While we go through it Understandings over the course of the last several years. There’s been a lot of debate change over the athletic programs Many of our folks here today many many students participate in the athletics of the school they are charged these for participation and total income in the budget this year is Projected at two hundred twelve thousand dollars recipes for support cast of two hundred thousand dollars this year So it’s fairly run rate with slight increase The expenses include equipment uniforms and reps hundred thousand dollars This is projected to be slightly lower than the forecast for kicks, which is forty eight thousand dollars of the fee salaries for those Coaches and one nine hundred ninety six thousand dollars in transportation is a hundred thousand dollars so the projected expense at the budget this year is $545,000 versus five hundred forty two and that will result in a three hundred and thirty two thousand dollar loss to the school where the school is subsidizing the cost of athletics for students who participate This is a no light on that is costly to the school But all folks on the Finance Committee agree that this is really important for all the students I think everyone in the room decided it was important for the students But as we continue to feel pressure within the budget this might be an item that we look at in the future to make changes to There just to keep that in mind obviously But very very important to the whole student Education process everybody agrees with that and it’s the school’s decision to continue To absorb that cost Kristin can I ask is the for kicks? It’s not in addition to what we pay for the PE classes or so That’s just like the after-school part. Yeah, this is just the athletic pace and the Transportation is is it’s more than just the white buses. It’s buses that have to I believe so. Yes, we have transportation things And the questions on Netflix from a from a percentage Basis look just eyeballing this Percentage-wise. We are funding about the same percentage as the previous at least as of the previous year So So, I don’t know if we’re and it be looking back couple of years it looks like Maybe maybe maybe going I’m I guess I’m they leave another comment maybe going forward that we can We can set a goal percentage to say that we will fund Experts that we expect the revenue portion Expect like 60 percent conference 65, but looks like Looks like it’s about 70 percent of the book that we’re that the our general budget is paying thirty percent of the education of the athletics budget and the Fees are paying Seventy percent. I’m just eyeballing it Yeah, so we’re subsidizing thirty Sixty percent so the total expenses five forty five this year. We’re paying the 332 divided by it’s 5:45 So that’s actually 61 percent This year we’re looking at 342 divided by the 542 which is 63% So it’s slightly less Than less year’s expense, but go back to prior year 307 528 it was 58% so you can see we’re taking a bigger chunk to the school. Mm-hmm versus the student 274 divided by the 463 that’s kind of interesting. That’s 59 So it’s hovering, you know right around the 60% generally in the past. Mm-hmm slightly more Mm-hmm, but again, you know this is contingent upon This is how many sports do we offer? How many kids take the sports and then you know, how many kids have multiple supports right? So it it was a unique child for every single slide and every single score there were new more income than repetitive kids, right? There’s a cap wasn’t there a cap on how much there was a niqab there There’s a bit of a tiered system for siblings tiered single settlings. Yeah. It’s about 600 students right as I recall She peeps peeps left. Okay, like any idea how many students? Thank you 600 so that’s almost $1000 a student it seems like a Okay, thank you no, no that’s good Well, maybe while he’s looking that up I’m looking at 2015-16 actual versus the Budget for next year. It’s about a 50% increase and and some just wondering we do multi Your contract is a year-to-year contract. Is there any opportunity to sort of minimize the increase over time? I’m gonna take a guess Without P here and say that that has to do with the expansion of the number of sports and the difference What’s that wave that we’ve done? Mm-hmm. I know there was an increase this year because We had so many students interest in swim and we have to swim tease Cuz I think that what you might be seeing over time years just different sports as SP has and even the sports program There’s a reason cause okay and busing and all that. Yeah, I’m with you I’m still wondering though, and I don’t know whether we budget or whether our contract is your year or Do we have them have we looked at a multi-year contract to try to induce the escalation of yeah cost Understand I met with for kicks This time last year. I think it was it is a uni a contract he was He first was very resistant about talking about a multi-year contract Then said that he might be open and open to it, but he was very firm on his cost. Okay, and he wasn’t gonna wiggle Leon only 70 buildings Yeah, I was thinking about that. So we still talks about it. Okay? So, I don’t know how many of these are overlap of the sent me though we have a hundred and sixty winter athletes 298 spring enemies too 25 – 98 in spray 25 6 683 and of course that that could be Mr. Payne yet. They scope to rehearse my wife though, right? Okay so that is the summary for athletics in total for the program because the cost of split out amongst the piano if I want to give Everybody a summary of that And we if you go back to the main pl under Composting programs nutrition expenses is budgeted flat for kicks as we just noticed 148 of the 400 252 K is for the gym program So that is a slightly higher number and then some of the other athletics expenses that we talked about are in the 101 In the last section of everything else student transportation expense is Budgeted up a little bit that’s primarily due to increases. I think that we have in revenue as well This year was like oversold as we had said, which is great Lee scam attacks it slightly based on our lease agreement and the rates that we have to pay a Facility’s costs are up based on run rate and we own 165 this year’s for getting information on what it costs to run that building We have some high snow removal cost that you know, we continue we see we have some interesting Some interesting cat facts to help mitigate that next year’s we’ll talk about shortly information technology Includes some new Rediker update and IT maintenance costs We’re not doing the lease on the servers this year we actually are projecting or proposing a purchase of some of our equipment as opposed to a long term lease and Supplies pretty much the same everything else is kind of up and down over the course of the budget so on top of a year down there again primarily based on run rate activity and any other projections of the teachers and administration and a bunch of classes Depreciation expense significant increase there as I had mentioned here we have we have The new building depreciation, which is a full year as opposed to a partial year We had to get asset purchases this year and equipment and IT all that is contributing to the increase of depreciation next year As well as projections for the catback starting next year, which is also significant. So we you’re on all of them So total expenses 1528 verses 15 745,000 total increase or 4.7 percent for a projected Net income of one hundred eighty one thousand dollars in the nineteen twenty year versus projection of five hundred thirty one thousand positive Keep in mind that includes a conservative top-line estimate as a bill that any increases for the current Next year, which usually come midway when they occur And fairly conservative on a lot of the other expenses as some folks have already pointed out Especially given schedule changes. Maybe we don’t need as many HP out as many hundred teachers and whatnot so Any questions, you know Now, let’s see So now that we have the number of students so I have this right that it cost $800 on average per student for which we are subsidizing 60% of $350 worth 680 students and that’s about $800 per student to enter into this activity and we subsidize Everything over the tier great of 325 Well, there are boats, this is a rhetorical First and what did you get right now? Is that what you came up? Yeah, what was it? Well, it’s $800 which seems like a big number to me But I mean you looking at the 12 ‘ yeah an average student Right if there’s 688 across 545 that’s $800. I think the different, you know, it’s it’s on average obviously math is math is math don’t have the math teachers don’t top still here But the mix of the programs makes a difference as well. So I think it’s worthwhile You know we did a lot I asked a lot and Ellen and Leanna actually put a lot of detail together associated with the athletics Think it’s something that will continue to drill in 200 Basis to understand that thinks and how it changes and again as we evaluate the budget in future periods, you know We’re gonna be looking at all these line items to understand what that means. You know, we heard The curling team was made last year. For example, we gotta rent ice time. Everyone knows ice time is pretty expensive I don’t know the exact numbers, but I you know, it’s something that’s new kids are loving it We placed we had some, you know, great results this year But what is that cost and how many students and those are the types of things that we’ll continue to evaluate going forward? Thank you. Is there enough variability in those costs than average? Isn’t that mean? I you know, I think there is Because if you have for example track has hundreds of kids, right, right And so how many how much is the busing associated with track? It’s very high but there’s very little equipment cost if you look at swimming and Time it gets to be much more expensive We don’t charge an athletic fee based on its the same to participate in an expensive sport as it is too expensive, too Right Jose is that my understanding that’s true, you know So that might be something for example that we decide to look at going forward depending upon the quantity of students and what that costs For the purchase. So starting to build those analyses in detail for the future. Yeah. I think I think there’s a couple places in there to look at I’ll say you know is but what is the cost to do a particular sport so if we’re participating in an expensive sport You know, maybe we need different Maybe we need to cost structure to To reflect the cost of us doing a particular sport The secondary I think we need week the kids that are thinking about is what is our process or how do we evaluate? Selecting adding or subtracting sports You know clearly we’ve added sports over time, but we and we incur a 60% roughly 60% We’re funding 60% of the sport activity. How many sports should we be doing? Yeah, so I think that’s a couple of things to be thinking about going forward I think she has something we don’t have any attention to adding any additional sports and we dropped wrestling to the Sequoia to Her legs Yeah, if that didn’t fall under the athletic ass Its student fees somebody is cover that one Four-minute warning, okay She really fast the news we are two things to note. I’m still very favorable on our cash position we have a very high fixed asset requests this year of seven hundred thirty two thousand dollars, which will Require the school to dip into its past reserves to cover that this year fifty thousand dollars We all agreed that the items that are included in the budget for calf acts are important enough to warrant that reduction That is why we have our cash balance Right is to cover those types of expenses in the years when we need them and we all have the cash flow And it’s not a significant reduction at all. So if we skip to the next page to quickly go over the capital assets and support We have every bit of hardware Software associated In the budget this year two hundred thousand dollars associated with that. I’m sorry. What pay julia furniture the external house? Okay is right behind the balancing a little tiny artist So we have Some AP course fifty minutes and wireless access was really market war infrastructure. There have been significant school negative impacts associated with the age of women in place there two Offers or two options that were investigated one was to have a multi-year long-term lease where we outsource support and equipment And the second was to look at purchasing most of the equipment this year with cash and managing it the second option was a slightly more conservative view and The preferred option really to have it available and how the teachers support that and the IT team So we agreed with that to purchase equipment and hence going to the cash reserves to do so And then the bulk of the other is really to the facilities The most notable item is a proposal to add the new roof to the white building $250,000 All right, everything else is Norms floors benches fire alarm upgrades. Oh and the other one, that’s really interesting the team investigated the costs which are so significant for ice melt and other work and wintertime and I don’t know the exact savings. It was pretty significant. Maybe fifteen or twenty thousand dollars it was actually $30,000 a year that we paid the landscaper for spreading salt this year and What we’ve decided to do is we’re proposing a gator That would have a hook up to it that would spread the salt and for three thousand dollars a year just the Sawa American Shan will win salt the area our selves it’s gonna it’s I think it’s it’s a huge – first of all it’s the cost Per year to have the landscaper come and spread the salt. This is the same for one years It would be for the for the Gator, right? Which one? Yeah, and so the data actually can be used year-round to move things. Our golf cart is quickly, and so we use that to transport students back and forth to to for kicks and the nurse’s office is if someone has a Little accident and then the guys can just use it in between the three buildings But I think they it pays itself back in in one year and And we find that with the landscaper If we have a patch of ice They charge us the full the full cost to go all the way around the whole campus to do songs Where Eric and Sean can just do it the spot areas. So can I I’m sorry. This is a dumb question But what’s a gator that’s it’s like a RV what’s up, like one of those vehicles? Literally It’s a truck but no truck bed that it’s not a truck that was like about the size of so call me mark only a Golf car. Yes This is a truck if I got any long shots Yeah, just real quick I didn’t did we know when we bought the building was I don’t recall whether the roof was going to be a future deer term expense I Think so. Yeah Okay, and it’s an estimate he’ll look closely it obviously savings don’t leave I don’t think I want to talk about before we move on to the vote. Sorry I know I’m over my temper, you know the profit decrease this year 200 what that $181,000 projected versus the estimate this year is It’s definitely lower we obviously want to maintain and increase our cash reserves for the school as much as possible but there’s a lot that needs to be done this year and You know Ellen you have agreed and understand that to the extent that anything comes up things always come up that they’re very Much looking to make sure we maintain this level And not go into the black or were jus said it all in their very act proactively Going to be managing their budget to stay within those hours Conservatively though the decrease in net income How much of the additional? How much of that is one time and how much of that is ongoing? So this this salary increase of $400,000 is absolutely you know, once you increase it you increase it, right That’s kind of about once you buy in its forever. Unless have changed your headcount Professional development again is kind of in line with what we always see and real estate costs You know, they they do fluctuate they tend to go up over time anyway So it’s $120,000 at the increase. So has it be ongoing cost so I can expect this? Surplus number to go back up again This becomes the normal it it does and it doesn’t because within for example IT costs what that that might be a one-time. Okay, Krista $39,000 associate with some of the software purchases that ain’t not any repetitive you know and ongoing when we look at this I Mean the budget is the budget it we have to live within the revenue that we that we receive so to the extent that God commendeth around due to mix of students or You know budgets and the towns that send us students go down if we have to take a hit and we’ll have to evaluate the budget overall But salaries the salaries are your largest fixed line item that’s the one that really drives it the majority of the cost So is it so it’s salaries and related benefits is number one thing facilities costs is number two and everything else Depreciation expense is another significant and that one that one is up and down depending upon timing. So $700,000 of capex this year, you know half of that is Going to be a three to four year life sometimes gonna stick with us for three to four years. That’s more of a catch-up That’ll go down And won’t be a significant. This is unusual. Usually it’s three to four hundred thousand dollars a $700,000 So just was everyone ready to take a vote What well first, is there any other other questions it’s about the budget Have you guys looked into solar where the roof over there’s a lot of times and so the carbon $50,000 And where the building is already? Pretty much HP AC wise where it needs to be as part of the populace a lot of times if it the solar from these Thank You Nick yeah, look at that. Yeah, it’s true Alright So you can make it Would you like to make a mushroom – I’d like to make a motion to approve the budget as presented by administration the Finance Committee second All in favor Yes Sure your I think I think I think yes because it’s part of the overall budget But you could also abstain how’s that for a non-answer? Motion the passes unanimously. Thank you Enjoy them you haven’t already had chance to review them. If you have any questions, let me know Again thank thanks for many people forgetting getting this budget put together. This was a big Large exercise, so I’m going as they described we’re going to go up next to the executive directors report First I guess I would like to say thank you for all our wonderful teachers to be in here tonight You taking time out of your evening and for those who have left and for our kids Please thank them really appreciate you taking time to be here means it means a great deal And also welcome tomorrow. We’re very happy to have you here. So I got to meet Maura a few a Month or so ago two months ago, and I said wow You should really consider for its position. So as she is that we’re very happy to welcome you Maura Thank you very much for your service over the next year or two Okay. So here we get started. Here’s our board report. I’m gonna start with some highlights of what has been happening what will be we get a little razzle dazzle time and then about really two thirds of my Report are some of the the four key points in favor of the proposal for AMS’s new schedule So we’ll be talking about that and then we also we did a survey we’re gonna look at survey results the concerns that we heard from families and Different ways that we’re going to address those concerns And then just an end again. Thank you to everyone for a great 2018-19 Okay, so we had a senior award tonight, this is another one of those wonderful evenings that we all enjoy a special Thank you to Holly Johnson Peeta Peru who are our 12th grade advisors. I’m also NHS advisors You may remember from last month that we thank them and also Lynne McCluskey and her team Who they do everything in the background to make these evenings just a wonderful experience we had Department Awards. We added a chorus award this year. We also honored two national merits sy finalists scholars we awarded the kia kaha award to rachel wang and that’s For a student who’s shown great resilience during her time here And the Eagle Award which is our highest or what here at Anza on tonight senior Nathan Lee who was an outstanding young man and a wonderful representative of our school on May 16th We had arts night and it was a fantastic myzel different this year We had all the art displayed over in the white building and then the music was here We had strings we had jazz just had a cappella and course Here it was a wonderful evening Great turnout from families. This is some of the artwork the the one in the middle there that was the the front cover to the program and which is a nice representation of everything and then some of our student work on either side of that the the Pictures over here of the of the woman. Those are done by one of our AP art students So upcoming events things that we have coming up we have new student on game night or a pizza night orientation And we also do a parent Q&A time Panel that Magna rocky and I will be working on with some some other folks and that’s June 4th at 6 p.m In the the upper school cafeterias where the kids are they have games? they had pizza the school councils from the lower school come and Teaches about the school and it’s a very nice night for them And then in the lower school cafeteria, that’s where we’ll be meeting with the parents to Go over all kinds of things about the school the lunch programs the buses and all kinds of things like that and to also explain to the parents of what it’s like to be an emphasis student what’s expected from the families the level of rigor and academic excellence that that we’re expecting their little munchkins to to buy into and to Learn to love and find great joy and they’re learning here and then we have the class of 2019 graduation June 7th Friday night, you’re all invited. I hope that you’ll you’ll be there Please let Sarah snow know if you want to join us sitting on the stage We’d love to have you and that’s at 6:30 at the Hanover Theatre in Worcester Then we have a great step up night on June 12th at 6:30 at the Best Western And then we have seen you we have sports night. What’s a wood night for the spring June 13th at 6 p.m At for kicks and then we have our annual faculty staff barbecue on June 14th. It’s going to be here this year It’s gonna be awesome and you can see with a very busy June coming up add in a couple days of biology Mmm, Cass and we are rocking here answer and now we have our razzle dazzle time All right, so we had I thought this was a really cool video mr. Finkel Paired it down a little bit. But this is robotics class. They’re doing a little Robot battle here and Ken Noble is the teacher for this class We return No, yep So you’ll also notice that the kids are dressed in Hawaiian shirts This was senior prank day and they they had a tailgate out here and they were all dressed in in Hawaiian shirts They had had a great time As soon as they left the juniors all started chanting seniors seniors and that was because they were happy that they got to be seen So that was it. That was a really Fun day, I think one of the things that was most notable to me and I think this is the third one I know many of you have been to many many of these but this was my third one of these breakfasts because kids all the juniors bring breakfast into the seniors that Morning, and we couldn’t get the seniors to leave. I’ve never seen so many tears and crying seniors Wasn’t it the aunts in transit crying is senior breakfast good? That was not my Ferry was my like as long as we’ve been having him I’ve been coming and yeah more tears on that breakfast than any of the other Day was such a close class and they they were they were just so sad felt some boys or I mean just the boys Oh, oh, yeah. Yeah It was the most incredible thing is very hot warming actually And we couldn’t get them to leave here to get them into their cars to get them to drive To get them the heck off campus but anyway, so, alright, so now we’re gonna go into talking about the schedule and this is You know, I think we’ve got such a clear view from all of the public Messages that were given I think that everyone I think it’s very clear why we think this is so important But I’m gonna run through these slides with you very very quickly So there was a three step process That we that we went through this was as you heard from Christie Jay and Brian this was an initiative That was that’s grassroots. Right? This is the foundation of what we want in AMSA We want to teach us to be able to be creative to be able to Problem-solve with us to work with us Collaboratively to create ideas to make our school a better place and this is exactly what happened in this situation and then we took all that information and we consulted and went and got a vote from the the Governance Committee of the Board of Trustees and they Well Roger will tell you what their decision was But at that time also suggested that we did a Community Survey which was part of our plan We did a family forum where parents could come and talk to us We did a community council meeting that that we in our office yesterday afternoon we It was all of a EMSA chat. We’d read all the feedback there. We had we’ve got we’ve received a lot of feedback And so it really everyone had a chance to weigh in All right, just to review very quickly this information was given to you last month it’s still eight periods a day There’s still 45 minutes. The start time is 10 minutes earlier the passing time it goes from 5 minutes between classes to 4 minutes no homeroom on the report directly to first period first period Where we’re looking at 5 minutes longer to fit in the pledge and quick announcements and the day still ends at 2:45 All right, so we want to look at those four core points the first thing we were talked about was was culture and That is that collaborative open-door policies that we’ve been working so hard over the last couple of years to create Every time our teachers come and they’ve got these fantastic ideas because they’re amazing people we want to hear what they have to say and honor that and respect that and and see if they see if we can make It work and so they use data That I can’t even explain to you. I would have to hit Brian baccala do that To determine whether this was was feasible It was something that was going to work And what they brought to us as far as we can see it does work and we want to focus on students and student Learning because we’re a school. That’s what we hear about. We’re here about our students and making them the priority And you heard Testament from them on how important this is to them and then once again that we’re always looking for ways to improve AMSA it’s one of the great things about a charter school 96% of our of our staff on an initial survey. We’re in favor and 72 percent were in favor on the community survey It’s not often you get to a 72 percent of people to agree on anything. So we were very happy with with those results And then also, it’s what we’ve been talking about it’s the time on learning each year Our students are missing hours and hours and hours of learning in the fall alone. They lost one hundred and forty-eight thousand minutes of Education you heard Pete Jones and how he feels that this schedule change can reduce that significantly Next one and our key point for number four is the balance of life Art students when we did the fall student survey What they talked about really was a balance of their lives are out of out of balance And they need it to some extra time. We had student after student make the suggestion in that survey actually to To drop homeroom. They didn’t feel that they used it that they utilized it It isn’t really at the place of community that it did that it used to be here in am say The kids are walking in one minute before the bell The middle the lower school kids still get DS so they are still having that kind of a connection community experience So there were some community concerns and we received about 255 comments back on the survey some of them very very positive Please please please do this and others that had some concerns So we want to address the concerns – can you just go back for me? One more second Thanks We want to thank everyone of course for all their feedback and we want to work with our communities to address all of their concerns next one Thanks. Okay. So three it really, you know, kind of came down to three main concerns. It was the transition time Is there really going to be enough time? after school hours, right because instead of students Attending the day of 3:15. It’s 2:45 That’s a concern for parents who are working and and things like that and there was some concern about is it going to hurt? community not to have the homeroom or is that a time, you know for students to to settle in Next one. Yeah. Thanks Okay, the transition time between classes This has been timed and tested and timed and timed and tested and tested again If you saw at the video with our wonderful principal Mike Nawrocki and our vice principal Brianna Murphy you would have seen a lovely quick step between the two furthest buildings and Mike Finkel for putting that together for us and One thing that that you can see from that took them three hours and three hour. It’s Three minutes and 30 seconds to go from the two furthest Classrooms but Mike Finkel also stopped them three different times to film from different angles. So That’s something to consider. There was a lot more room in there in that timing that you don’t see We know that it can be done. We also know that if as mr Morris mentioned that if you’re looking out your window You can see the kids gathering and they having a great old time out there, which is fine but they can be a little bit more efficient I think and Also that because once again, we’re a charter school we have the flexibility to make changes if the teachers come to us at any point in the year and say You know Ellen this is it. This is a real problem. The kids are chronically late We don’t know what to do it then we then we adjust it Right, we sit a group of people down again and we say, all right, let’s let’s go back and look at this again and let’s make suggestions and I know that with the teachers that we work with in the Administrators that there isn’t one problem that we can’t solve if we’re working and solving it together Okay, so the biggest piece of feedback, I think or worry Maybe even more than feedback because there were people said that I think this is a great idea, but I’m worried I have a middle school and I’m worried about that extra half hour And so right now our homework club is for six to eighth graders There is a cost to it Audrey Cooke runs it She’s one of our history teachers and the students are there They report by 3:30 and they can get picked up any time between 3:30 and 6 o’clock One of the suggestions and that got picked up by a number of parents was well, okay, we understand that This change is probably good for the school. It’s going to take my family more time to adjust How can you help us out without this costing us a lot more money? For for the care over at the homework club and we think we’ve come up with a with a few ideas on how we can we can extend the homework club for between 3:00 and 344 just the one school year and Cover the cost. So you saw in the budget that we have homeroom that type ins for homeless about $1,500 That’s we have a 40 some-odd homeroom teachers 42 Mike 42 homeroom teachers and we have that budgeted that that’s $1,500 times 42 That’s also mentioned in the teacher’s contract. So that that money is there for at least the school year but if we had opportunities for suit for teachers to earn those stipends by covering those that 40 minutes That boat and Mike and I need to work out exactly how many minutes how many that would be to to be equivalent? but we could have one person Bethany could take day one and At least it doesn’t work for the school, but she she was a teacher she could take day two and we rotate it through That would help those teachers who don’t want to lose the income actually earn that the the stipend through covering that that That homework club period and we could do it in the cafeteria where you know, Bethany is here. She’s got 30 kids We know the parents are on their way. They’re coming at 330 340 The other homework club kids who are here till 6:00, you know, they’re there in their room with Audrey And we could be flexible with that because all of a sudden if it’s sixty kids Then we have Bethany do it and we have Brian do it and and we use it we go that way The other thing is we have Media Center that is kind of an open area. So it’s done over here Sean Kessler Does that for us the students do not pay for that right now to drop in the high school kids? 9th to 12th grade usually used by ninth and 10th graders But once again, it’s the same thing Sean gets paid for that. Now if we find that all of a sudden it’s doubling or tripling Then we open that up for more teachers and they could at least 16 teachers could earn stipends that way and maybe up as many as 32 Ok, there we go. All right, that’s how that’s a great idea. We’ve talked to Steve Smith our union rep about that That that’s an option but there’s other ways that we’re working on where they can earn the stipends to We don’t want anyone to lose an income All right removing homeroom or school students Still have that directed study period so they have that time together with that teacher and we’re also hoping that that first Period teacher where they’re in there for a few minutes longer that they’ll have an opportunity to you know It’s the history teacher They asked about their history project or or whatever that we can develop those kind of relationships there, too The students are still welcome to come into the building at 7:30 in the morning So that’s not a problem that can meet with people here will have more supervision because we’ll have more teachers looking to earn those stipends and they can socialize down here before they go up to first period in the high school students as I said typically buzz in right under the bell Go right over the mouth. Yeah. Yeah. I swear I’m p.m. Is going Alright, so just once again if this is this is neh and so just an opportunity once again to think I guess I would also like to add I thank you to Roger for stepping up as our new chair and roles as vice chair Kristin stays on and and Liz and Jill. Thank you so much all of you for all that You give to our school. I’m so so grateful those of you who will be transitioning off the board we’ll talk about that next month because we we will miss you very deeply So thank you all for for stepping up for continuing to to give to AMSA. I know it takes a lot from you So thank you for that We could not run the school without you. They would have shut us down. So, thank you And then just an end of the year, thank you so much to our wonderful staff administrators teachers counselors We you mean more to us than than we could ever Express to you in in words Honestly your passion your commitment to this school to this community is inspiring to us each and every day So thank you. I It’s a it’s a wonderful wonderful Blessing to to be part of this community We have many challenges ahead for next year But I know that as as a group as a community that we’re going to be able to to meet every single one of them and our commitment to to you to the board and to our wonderful teachers and community is That we will continue to build our community of trust and respect and of that you can you can be assured. So, thank you That’s my report for tonight Just one comment since we have a minute I did attend the senior award night And I gotta say every time I come to the school every time I meet a new student I do not cease to be impressed by the level of excellence that our students Showcase and you know just the capstone projects was the first thing there was a published author. There was an MIT Intern to work with things that he tried to explain to me. It would completely over my head There was a student that tried to work with a 3d printer to do something He couldn’t achieve that but he actually the limitations were on the print so he built his own so you know those kinds of things that That’s what makes him sound. So so it was at five years that I had to leave early that night But I what I saw that night and it wasn’t just technology stuff. It was arts. There was a rock band. There was a cello Piece it was it was an amazing night and I didn’t even say that all night. So think all of you that make that possible and you know All of our students that live our core values and that was definitely just a great example of that Thank you for the opportunity to enjoy it. Thank you Jill karen roberts report so I only had one parent with the Concern regarding the schedule change and it was primarily the pickup time Changing and her suggestion was to actually have homework club be free until 3:45. And then she also mentioned that Maybe Honor Society students could get some mentoring or some volunteer experience by offering to tutor during that time and it might take some of the pressure off the teachers because you know, the National Honor Society student is mentoring or tutoring someone during that period and Then the volunteer hours could be counted for that student. So we do have a mentoring approach. Yeah Yep, and then maybe they could be in that homework club During that time period yeah So that was just suggested. That was the only parent that I spoke to regarding the schedule change Any reference for children’s Jess So do you want to just focus on the time change that and so I’d like to do just focus on the time change That’s why I plan is to do that. So we’ll do a vote on the board aspect of the Changing the length of the school day and then I’ll come back to you for other comments relate another faculty feedback So my job is easy on this on the time change because so many of the faculty members came in spoke Without having to come through me, which is great. Then you don’t Makes my report much more believable But you saw the numbers 96 percent of faculty members are in favor of the school change It was a faculty led initiative to even start the process of doing this And I think you’ve heard all of the reasons the number of hours missed in class when you see it in the aggregate We sort of all new individually were missing these kids and then when they put the number up about how many hours? We were all just like oh my goodness and I agree with Tom Mesereau at first. I’m like 10 minutes early I rather know because I’m the last person here in the morning already But the when you the impact of these of this miss time for teachers kids have to make that time after school they’re coming You’re you’re chasing them down to get homework That’s many bartolina’s example of like running a simulation and then half your kids are missing or any kind of group thing that you’ve planned It’s very disruptive not only to those athletes but to the classroom atmosphere as a whole And it’s it’s been a problem at absolutely since we started and I think for me who’s been here a long time one of the most exciting things This is a problem that no one has really come up with a good solution for Until now when we had this problem a few years ago It was actually why we went to the rotating schedule so our schedule you don’t have the same class last period all the time and the reason we went to that rotating schedule was If you had a last period class those kids missed your class every single day. I mean it was it was disastrous So that was a sort of a temporary way to fix this and this is really a much more It’s a much more holistic way to really address this problem Because so many people have kind of gone over the points that I have I have on my list of things to to talk about I’m gonna add a couple of new things number one is I think any kind of choice that You encounter in life. This comes from my teaching of economics is there’s always trade-offs. Right any choice has has has costs I think it’s really important that we sometimes I think easy to think about what the cause the costs are involved in Implementing this program the costs to the kids who are missing homeroom or the costs to the parents who have to pick up But I think the cost of not changing it also needs to be reminded the status quo the cost of that Is this this missed class time that that is so so disruptive. I also think that Teachers administrators and parents have really thought in a really smart ways about what the unintended Consequences have a change like this might bring things like homeroom time One of the teachers emailed me and said, you know, I’m in favor of this plan But I want to make sure that we’re thinking about our middle school students that might not have that sort of starting place to their Day, how are we going to make sure that they’re their day starts off on the right foot. So I think that That this Process it might seem like it’s happening It’s happened fast, but it really hasn’t and people have really done their due diligence and anticipating what the problems might be And thinking about ways that we can mitigate those changes So this will lead to this but we can we can fix that or we can deal with that by by doing why? for instance that the passing time As a matter fact, I remember we went to the 5-minute passing time and this is absolutely true we went to a 5-minute passing time because somebody said it’s so weird that our End of the class time is very random can’t we just make them all end on a five and then that would just make it Easier and someone’s like that’s a good idea. So the five-minute passing time that we have was arbitrarily chosen Anyways, the four minutes is very reasonable and And if it’s not You know, maybe there’s a ways that we can open up new pathways a for instance when the kids eat lunch here They’re only allowed to go and if they had tapped lunch, you know if they eat lunch But they have to go to the white building They have to go up these stairs and out the front door and then to the white building We don’t allow them to use this exit here, but maybe if the four minutes is problematic Maybe that’s something we can do. We can find sort of another open up more ways. So these unintended consequences have been considered I just want you to know that this decision is not something that people are going into lightly I also want to mention as a personal anecdote that before I worked at AMSA I worked at Westboro High and I worked at West Boylston high and Both of those went through significant schedule changes while I was there when I was at West Boylston We went to a block schedule and dropped the homeroom And of course there was much consternation and gnashing of teeth And oh my goodness. And what is the consequence is what’s gonna happen? If kids don’t have homeroom How will they know if their library books are overdue? I remember was one of the really big problems That’s how long ago it was we had libraries and library carts churning but I think that what you find, is that kids just These adjustments do happen and I think we as adults kind of put that worry onto kids more than then they we need At Westboro. They also dropped the homeroom and And we you know with after two or three weeks nobody even remembered what homeroom was, you know? we still will figure out a way to get the Pledge of Allegiance in and say the announcements and I think that the adjustment period Will be shorter than people anticipate that that’s my that’s Mike It’s my thoughts on all that and and just I Just want to reiterate how much support this has for from both faculty members and staff. I and I said it’s done I’m not I think it’s very clear that the the Weight of this change might be felt more heavily on people who trance whose transportation to amps that comes from out of town, but I think when you look at the picture of everybody at large I think I Think the benefits outweigh the costs If anybody has questions I’m happy to answer them about how the day works or how the schedule goes questions for gesture such that is so Put the buses Like what’s up with the buses? Nobody talked about how that is changing or not changed so I might be better for element yet Go ahead Yeah, the buses so back when AMSA started and probably one of the reasons they went to this rotating schedule instead of shortening the day Was because we should we did a bus share rabbit within town, but we don’t anymore. There’s dedicated buses for Yeah, so we’ve we called the bus company. They didn’t have any issue to it’s a good time. Don’t meet your needs Well, that’s great. No and care of all that very lucky Yes, that was one of the things that made it possible. Yeah, so is there any significant downside I? Have to be here ten minutes earlier, did you miss that Chris? There are middle school parents who are concerned about not having a room but because we address register, yeah Yeah, at least for the for the one year it gives families time to kind of readjust. Yeah Well at home room or pickup time because those are two different things. Well the pickup time was those the biggest Yeah the homeroom was a concern because the sixth graders and the younger students get more out of homeroom than the High school and they’ve been missed 12 minutes honestly in a twelve minutes of that. Sometimes it’s seven or eight nine ten minutes of Announcements of every kid who’s run every race in track Where they placed so we can really bring that down we’ve talked about different ways that we can make sure those announcements are still getting out there and they’re out there in facebook and an Instagram and we’ll have them up on the TV sets but but probably having you know Send them out to teachers every morning to some kids has a question You know as robotics happening today, they can look at the sheets. I Did have a student tell me that they were worried They that they would lose homework because they didn’t homework when they were gonna do their homework so If you’re doing your homework in the homeroom, first of all You’re doing it wrong kids and second all you’re gonna have an extra half an hour in the afternoon You could do your homework then. Yeah Yes, ma’am, let’s say for a teacher Cause boards release a whole bunch of revisions to their curriculum in many subjects and they indicated number of lessons and It’s an incredibly tight schedule to teach but the he wants us to teach Every single lesson every single minute of a taken classes Absolutely vital to the success of our kids and when we have kids an AP class and all our class Pick a triplet at the AP classes. We have kids leaving those classes once or twice a week. It has a major How we plan our lessons? Strictly from a ap perspective each and every minute is absolutely vital to the academic success of our cases Other questions for justice So As governess chair we discussed this in even more detail at the governance meeting the Governance Committee voted unanimously to approve the shortening of the school day So as as and so to set the context of the discussion We as a board are responsible for Voting because we’re gonna this is a modification to the Charter to change the length of the school day And so that that part is a board responsibility within the minutes of the school day how that is Administered under we have four minute time. They’re passing time or whether we have home robe or don’t have homeroom That is an administrative piece so what we are what the Governance Committee is recommending is that the The time on subject with this This change in schedule is we still have 45 minutes per subject per class. That’s unchanged. We are shrinking the school day by up to certain we’re recommending to four prove that to allow the administration to strength the length of the school day for up to thirty minutes and That’s the motion on the table Basically four more minutes Seven minutes or 12 minutes 12 minutes in the total minutes five to four is how many minutes it’s another seven Brian 707 transitions and then what was the additional? There’s one less trend There’s one less transition because there’s no transition from homeroom to first period that was a five minute transition There’s sort of an intake period and then a home run period and then you got a first period and so the first period is sort of shifting back into that like Section so is that the gap of six minutes somewhere that we’re getting because it’s seven has 12 minutes and five minutes after My head you look I know everybody in the governing Creed I just forget it wasn’t kind of mathematically working in my head That’s why I was asking but it’s yes, so it’s really not our tent initially No, there’s a shift for the rest. So it’s a shift. It’s not like a change got it That’s all that’s right. Since you started religion. Did I attend? No good. Do you want to see this? Side-by-side? No, found it good We got it So we’re not starting a half an hour earlier because no we’re step ten minutes early. I don’t know That’s what I mean. If the issue is the end of the day problem, which I have encountered and I understand completely We could just start the whole school day earlier. I Think it exactly the way it isn’t moving up what I happen. I You know bus problem. Yeah. No, but but at some point there’s a contractual problem with teachers. Yep right now I’m sure on trying us hammer be touched the contract right now the contract the CBA doesn’t have to be Adjusted and the way that it reads right now It would be if we did that but I also feel we have teachers that travel from far away one almost an hour and a half one way and So, you know I feel that there’s some consideration to on our adults and our students who I wouldn’t want to go Quite that early the other way and ship the whole thing a half hour. Yeah, let’s not forget You’re also trying to start school later. But yeah Some studies out there about that too, but we’re still considerably later than anyone else Thank you, I appreciate that Provided question. Um What exactly does this need to approve just that we shortened the day or do they need to approve the details of this? um So we we are going to be going to dese to make a charter A change to our charter so our Turner’s specified the length of our school day And so what we are going to dese to say we are we are going to shrink the length of our the school day as described in our Charter and so it’s a charter modification that we are as a Board of trustees er proving so it’s no concern For some odd reason they would not approve it. We’re just assuming disapproval. Oh, yeah. What’s that? Right? Okay, right Well, we we have to so The original charter spent I’ll just restated the original charter specify they linked the length of the school day and because we are Changing the length of our school day from what our initial Charter said that we need to go. We as a board need to Vote to amend it effectively are amending the Charter to say our length of our school day is no longer So they don’t need to but that should be a non-issue as far as a sister non-issue Yeah, in fact if it was only by ten minutes of a change, they wouldn’t we wouldn’t even have to know right five Okay, but it’s because it’s more than ten Other board discussion That’s like this if I’d like to make a motion to To Shorten allow for the allow for the school day to be shortened for up to thirty minutes So we have Chris and Liz All in favor all Opposed motion passes unanimously. Thank you Moving onward Jill, is there any other feedback that was not school though? I just wanted to say that there were four or so emails that I was copied on from parents that Ellen responded to very promptly and very professionally and Honestly, she did really good responses to the emails that came through questioning the schedule change So as the parent rep, I just read them Respond she did a great job and Then more on a personal note. I just want to let it go. No for fundraising purposes. I We have a denim day at our firm every friday and if you wear jeans You are supposed to donate a certain amount of money and then the firm matches it so last Friday The firm made a donation of one hundred and sixty dollars Have other feedback that related to the school day I do have a couple other notes not related to the Day everybody how much time you have so you have no idea. No because we Got ten minutes in the agenda and I don’t know how much of those ten minutes All right. I’ll try and you have two minutes So a couple of the notes that I wanted to mention Ellen mentioned art tonight that happened a couple of weeks. Uh last week two weeks ago. That was a lovely night the videos of that are on YouTube we heard performances from the chorus and the Acapella group as well as the string ensemble and the Jazz Band and those videos are on YouTube and then this time and Alan kind of mentioned this but I think there’s an important note here for the board The the student artwork the visual art was all displayed in the white building. So we asked kind of people to go back and forth And we have a post-mortem to talk about how that change went amongst all the art teachers next week But it’s a lovely lovely night and if you get a chance to come you should come but one of the things that I just Every every arts night that happens is just a sort of reminder of how limited we are with facilities here And I I don’t think that we can kind of let an event like that pass by without kind of mentioning it all of our musical groups perform without any kind of music room or Use like music room to practice. We have no stage. We have no piano We have no place to lay out of audience to sit the visual art has to be Transported and tacked up in a matter of hours. You should see when they go up there’s like just an army of blue masking tape and I the the amount of work that the art teachers do to get ready and then it all has to come down and so then our students don’t get to kind of see I’ve been to other schools and they have these arts nights and that student artwork is displayed for Weeks and I just I think it’s always a good little reminder to say how much great stuff is being done here and also where we could take that if we had facilities that allowed us to kind of really Shine on those kinds of things. So just wanted to kind of mention that um, May is super busy if you’ve never been in a middle school or high school if your kids are coming here You probably notice there’s been all kinds of testing going on that teachers involved in testing at answer requires a lot of sort of uh pending the schedule in people’s classrooms get moved and Things happen others field trips that are happening. There’s arts nights that’s happening. There’s awards night I think we had about 272 different Awards nights for all of the seniors and the athletes and the arts and then we’ve been very very busy So I think teachers are kind of looking forward to seeing the light at the end of the tunnel we have Exams coming up. We’re almost done em cast a little bit a little bit more. And of course graduation is coming up too. So Teachers are looking forward to during that last week of school getting their Schedules for next year one thing that we’ve added the last year or two is a chance for students and teachers to see their schedule Before they break for the summer. We never used to have that we used to get it like today before school started if we were There was one year where we just let the kids wander around for a day And then we’re like we’re gonna have schedules tomorrow, but those days are long gone. I Wish I was exaggerating So we have what’s called a move up day where the kids get to run through their next year’s schedule They get to meet their their teachers. We’re looking forward to that And that was very successful last year. So teachers and students. I imagine are looking forward to that There was at our last all staff meeting unnoticed to the staff about budget cuts and that the The thing that Kristin mentioned about the money coming in from the state was lesson that there needs to be tightening up There was a major announcement made Where the k-cups provided in the teachers lounge, ‘as would no longer be provided by the school I’m not sure what kind of outrage was predicted by that change but most of teachers were like, okay, I I haven’t heard anybody that was outraged. I mean, we’re all a little bit mildly disappointed as free coffee is always a good perk but for the most part that that went over I will say that teachers get nervous when budget cuts get announced. So the idea of Not getting new textbooks are not org or seeing rifts or you know, anything like that If it was just the k-cups think we’re all we’re all good But but keep keep keep keep that lets, you know, don’t get carried away And then I the only kind of other thing I kind of wanted to mention is that a few teachers came to me At the end of the year discipline issues are always a little bit Wiggly ER I’m gonna use the word Wiggly er, so I think especially with We’re a little bit light on administration and so I think a few teachers were like I hope this is just sort of a combination of end of the year and you know the loss of mr Fryar but a few teachers were sort of feeling like maybe There needed to be some tightening there But probably will have to wait to the beginning of next year because no one’s putting the two back in that tube at this point It’s all good any questions for us? Great better oh Dude, do we have time to watch my video of me and singing with my daughter at the arts and could put a basketball it? Was an awesome trick question So, what’s the matter? Yes, you have three minutes We Click it’s red. It’s red So a little bit of agony like we’re doing the fall 2018 full survey results review in May There’s no explanation all of that. We never brought it to the board So we looked as you know, the results were published on the website. They’ve been there for now Lisa’s the last warning But we never discuss it on the board So this is just our way of checking the box and say we’ve discussing the door the one partly then checking the box. We actually we’re discussing and serving task force, what should be the real Schedule or the real calendar for the both service The full says, you know we have a full survey in the fall and I got the spring so every Which we just conducted so I’m not going to go over it but I’m just going to mention fact that we work with administration on putting together a plan that you can’t really read there, but it’s basically saying that we’re going to start a forum and task force in September and then we’re spelling out everything that needs to happen and When and it’s relative to the it’s kind of t-minus weeks T being the the time at which you open the survey window so We discussed this we agreed on this the process is there. I don’t think this is necessarily know this amount of policy This is not something we need to vote on but this is our way of saying that next time we’re gonna do it when we say we’re gonna do it as close to Months later just as a side note and this just happened Quinn’s eventually to they at least I received an unsure Lynne as well an email from panorama that their results from our spring surveys are are available for the task force, so Can’t talk about these today because we haven’t actually seen them but they’re available So expect if we try to the year to this timeline expect that to happen Soon and I don’t want to say a minute for me, but probably if not the following up Alright, so that’s a background of why we’re doing this – I thought – like I said Those are on the website the actual survey results that and the summer before that comes out of panorama is on the website I included them and send those to Sarah and but I don’t think that those get printed for the for the packets, but I have them up here if you guys want to get into it, but Overall alterations so number one there were no surprises the kind of issues that we saw issues coming back as negative responses of things that people Saw as concerns were the ones that we usually see and that’s not to say that we shouldn’t worry about those That’s to say that there were no surprises so there were a lot of comments about the use of plus portals about the consistent use of where the For the assignments get done and then things get communicated with teachers. I’ve on the line into communication I know there’s been a lot of this question about that. I don’t want to downplay the issue but again That’s not something to be expected with a lot of concern about facilities again something that we’re all familiar with the world addressing and there was some concern about balance and you know student work like Jones which again is The good news one of the specific things that we wanted to make sure included in the survey was understanding of the mission and the core values so people at least are saying that they understand our mission and they agree with the core values and That’s at least ninety percent favor life. By the way, the way panorama the Defiant’s fair ball If you remember from our previous discussions is somewhat restricted to the top two Strongly agree and agree when people say neither agree nor disagree it’s not considered favor, but that doesn’t mean that it’s ten percent on paper, right so This basically says that people On the staff specific questions There’s one thing to call out as as Your room for improvement in his decision-making from the administration. There are a couple of comments about about how whether or not that’s transparent or the facilities and Again, looking at the flipside here. If you only look at the strongly agree answer which is the top way of saying yes If we agree with this only 70 percent of the staff Strongly agrees those transparent decision-making in the school and there was another question about procedure. So the procedure is clear It was a similar result in that Just reporting the observation of getting into whatever it means then is the comment so as you know that we had a couple open comments and One of them was what do you believe is the most important thing for the school to do? It’s hard to summarize the comments because of course they’re open text and whatnot Then I remember those his stack Club if you remember we did this a while back merrily, but panoramic buses cross There was a lot of type of mission and core matters as we expected, you know, excellence is something that gets brought up You will not be surprised to see a school uniform still showing off there Hopefully not as big as this would have been long time ago and policy and things like that And the general comes from a staff perspective there was a lot of Welcoming of the administration and remember the timing of this is was back in December, right? so morale is an important thing that was mentioned there and I don’t think there was any specific ideas that were that would mentioned because That’s what we’re asking. What I heard the astir. There’s these things nothing out of the ordinary Kenneth came from here. I don’t know So you said December, but then you also said fall. So this is staff anyone actually remember it was November No matter right so December’s when we close when we got the reception. Thank you I don’t know if Jill or bliss if you guys remember in a specific comments calling this no No, nothing. Nothing out of the ordinary. Yeah From a family perspective same question Google classroom was number one mentioned thing and again going back to my comment about an all surprises that so there was a lot of comments about consistency on how the communication happens There was a lot of positive comments about the ministration. There was a lot of comments about infrastructure and facilities So again, the theme was there then that you know These are the kinds of things that people do the most important things for the school. So It’s it’s a I don’t want to say it’s positive or negative that we’re still talking about the same things But it is positive that we are addressing the things that people are concerned about in my opinion So we’ll continue to have a focus on those. We had a big surprise here. It would be an issue because that means were not problems There was a second comment, which is including the fact and the faculty side because there was not enough responses to have hetero wasn’t reporting it this way, but Clarification of the things they made I wish we could just get rid of the war. Damn so he was of course people mention outside here, but the word comments about persists and grading and teachers and and again, you’ll see comments about getting the great significant things to cross portals and their communication layer that it’s a recurring theme that Families are asking so again This was kind of a broad stroke. I don’t know how I’m doing over time. But if we We have a couple minutes we could bring up the actual Survey summary that has different the percentage behind these but instead of doing that I’m just gonna ask this anybody have any questions anybody have seen the survey because that’s been calling out there or And if any specific questions of what does my bring up? So, what do we report back to the community after a we’ve analyzed this We as more yeah, I Think this report is what it’s publicly available and it’s just basically recorded. I don’t there’s just no deliverable from the board the survey results themselves are available on the website and Does anything here change? Anything we’re doing so you said there were no surprises for continued to address. So there’s You know, I think when you when you survey people this often you It’s good to think about reporting back to them that we’re making these changes as a result of what you told us And what I’m hearing is We hear what you told us and we’re continuing to work on everything is that cameras now Karen or um I think that particular things that yeah this just a letter actually that honors has been working on it’s gonna be going out shortly That’s really giving us summary of the work that’s been done by the academic excellence committee this year and that will be going out to all the families and the academic excellence group Started in September and has been helping us with a lot of these items As a result, that’s where the student survey came from That’s where the this change in the school day has come from all that the dinner’ll society all of that Has has come up through the academic excellence and I think that some of the things that we’ve done this year Now remembering this survey was done at the beginning of November a Lot of those items have been addressed. So the letter that I understand working on is a summary of All the things that we have working on all year. Mm-hmm, and that will go out the next Week or so, right? Is there a sense orrible looking at the data of maybe some priorities or some sort of I know the word clouds Were helpful both to me But like do you have a sense of like this is this is the big issue or this is where we need to focus Its plus portal in yeah, I mean, it’s the existence if you could get a tool That combined Google classroom and puzzle plus portals. You would solve 80% And I mean from a parent perspective, I understand that Yeah, I could also kind of anecdotally and I don’t have the numbers behind this because this were open comments, but I Saw another trend that you may see as parent of Concerned people Commenting on the trends that are on baby for example around what be thinking they think happening in school. Yeah, right and is that a priority a you know, I I think basically how many parents brought it up it would be up there with facilities and And plus portals and whatnot and interestingly enough. That was a bigger issue in the fall than it is in the spring We’ve done a lot of Education Around that especially in our PE classes. And so um, I hopefully we’re gonna see a difference in the you know, If it’s brought up in the spring serving On that one was a survey response saying kids where they bake on school Grounds or just a general concern around baby. I probably a little bit of everything We tried to do a lot of parent education to on making send a lotta different materials And it was it’s a topic. That’s just buzzing any you know, you have children It’s just a topic that’s buzzing around all schools across the country, right? But we’ve done a lot of work with the students and parents education And hope that we can we can address that but do we have specific disciplinary action? That’s sure with all of that. Sure That’s a tobacco product here in the schools. It’s against the rules in the handbook and it’s handled very Swiftly so that kind of complicates the reporting thing because it’s like so reporting out in May On what you said in November, and we’ve been working on it since December So like that, I guess this is a yeah, that’s why I started. I apologize It’s actually the board’s fall that we had in this closet of the board. But those I mean the administration had it didn’t We they know these these results and they’ve been taking action Yeah, this is the center right and and our plan going forward when is a person that does a board report would be closer to the That went the survey window and the spring survey just went out right actually disclose. It just closed So when will we have a report on that so? let me To We said two weeks approximately for the survey after survey opens the draft reports get sent around two weeks later So actually they’re ahead because they closed at what 25th, May 25th So no work took us four days and we have four weeks after the negative forces to redact the comments because that’s one of the things that we Decided that was an important step and then the board meeting following five weeks After the cervical assistant one word should be and when sent five weeks just to make sure we included a whole month Because this board meeting so only one month after so we’re saying now, you know server closed last week Five weeks so it might not be the next board meeting or maybe the foul Question three And then I don’t know if you have Survey – I do but there are two similar numbers. There’s some question three the morale trust You see that? 85% And if you look at the family one, it’s an 89% rated I think those are really – really really before members something that Should never be taken Cherish Keep my fire inch low to everything that we do for us. Sorry Right, this is where I say the way Panorama cat arises and spay roles to be misleading. There’s only three percent of people that think there’s Those are numbers that we have not always had Yeah, and if you even if you look at number five row or talks about, you know, we’re talking about communication plus portals but when we’re talking about the communication from between You know the school and this is all the work of Mike Finkel that that he’s done You know, you’re you’re looking at a ninety percent Favorable. I mean we were just thrilled like doing backflips with the result Of these surveys and and you’re right There was one section that you know 58 percent and that’s consistency and we know that’s historically an issue And we work on that every day But there’s some fantastic outstanding results from both this parent and staff survey that you know, we’ve been very very pleased with just to comment on the you know, the Positive and not positive. I think we should kind of stick with the convention that the Panorama has given us because I think that’s a substantive is it if it’s not agree or strongly agree. It’s not possible Neutral is not positive, right? And so, you know to You know to dig into the well You know the negatives or so. I don’t think we need to qualifies like we go with what’s the positive favorable rating and not worry about What’s what’s neutral? Versus what’s disagree unless we can really dig into it right boy. I agree with that. But also we should Semantics are important with some of the questions so not for this survey. The other survey had something for example Do you feel the board is focusing on the right things? I think that I may be wrong but a big portion of the Respondents said me there are you know disagree and what they’re saying is we have no idea what an order shows Right, so that doesn’t mean that disagree with what the board is focusing on that means that they don’t know What the fuck the board is focusing on so they can’t say won’t work or another. So that’s where I would say. It’s important I can make a distinction but yet some of these are more like Net Promoter scores were yeah, that’s that’s part of the thing Here’s a great example. So Sorry recommendation for next steps from the fall pulse survey Well, it kind of feels out of time to make any recommendations that yeah I think they haven’t already been addressed so I would say no, but You know, I would agree. I think the important part was to get the calendar in place so that you know We don’t have this last Congratulations on do we know And it was discussed with with Ellen Lane as late as well so It wasn’t just the board in the side. This is what we’re gonna do. Thanks excellent other questions Thank you your head your head Loves education, so just a quick update. We and the last ed committee concluded finalize additional verbiage for Mr. Vidal to use on the website for internship, so we’ll be sharing that with him And getting some you know Input back from him and then he can finalize what he wants to use. But the one thing is is we definitely want the Students can be aware of where they can go for the information And also, you know what what opportunities are out there for internships Also, I just would like to note because we did have our first year of student representatives on the Education Committee the three seniors are leaving us, but I do just want to acknowledge and thank Nathan Lee Robby Coakley in Seoul a Kelley because they were very helpful in getting this the this off the ground with having the student reps and we have here theology and Candy chemistry our who will be Ewing next year. So they were our junior reps the juniors that Represented on the on the board that the Education Committee so they have both agreed to continue for next year So we’re excited about that and we’ll probably be adding one or two more juniors just to sort of bring them along So will will hopefully continue this on That’s it Friday Questions for this Ridiculous Kris and your Giving Campaign? Okay peaking of timely feedback I don’t have a lot of detail to offer and that’s my fault, but Marc reports that we’re at about $30,000 out of a goal of 40, right? And so and which is about where we want to be you got to major and I don’t know if he counts If your money isn’t that total So if you haven’t made your gift, please do and I’ll get a communication out to everybody Reminding you to make your gift But so far, it’s been going very well. Well, we met the committee met on May 6th and Heard you know Great staff reports in terms of the amount of corporate outreach that’s going on and the thing that that’s producing And then at that time it seems to continue that Annual Giving Campaign is moving along about How we would have expected and how it would have wanted so Nowruz then from a few weeks ago and now it seems like we’re we’re tracking pretty well we also spent a fair amount of time talking it because the Development Committee is leaving the board next month and trying to figure out how to prepare for that and thinking really that it’s got to be folded into the whole, you know, if we have a generational change in the board occurring and in terms of a development boot camp or our approach to development not to mention, you know, you know the The urgency of the need is floating around a little bit as well So that just really needs to be looked at going into when the new class of trustees arrives How is development integrated into their onboarding and how everybody understands their? their roles going forward and Evan I wish you a lot of luck. Yeah, I Just I’m sorry. I was just gonna add in that Bobby Bishop one of our Past students alumni teachers now wrote a lovely letter that will go out very soon andris and I Did working on a video on Monday, but we did similar thing last year so that hopefully will help boost things There’s a little concern that the money is coming in a little bit slower the donations seem to be larger but the numbers just are a little a little slower I think coming up and Oh, that just is a news release that is coming out about the girls who participated with synovium And Sonova created the video and wait till you see it it is it is awesome And that will be coming out and it’s going to be blasted through through media because synovium Has they’re just finishing up the the written portion. That’s gonna go what along with that press release button Because it’s early The kids are amazing Do you know when it’s coming out? It’s wondering if we could see that maybe the next board meeting? Well that yes, I will I’ll show to you. It’s about a minute and 43 seconds I was going to show it tonight, honestly but then I wasn’t sure how long things gonna go and I didn’t want to spoil any of the fun from synovium because it is their material next month great Is there any way that in the last few weeks and as you’re sort of sending things out to parents? I know sometimes parents are looking for ways to thank end-of-the-year teachers Maybe there’s some way to say You know donate to the Annual Fund and we’ll send your favorite teacher or you want to thank a teacher We’ll send them and know it or something. I don’t know I just feel like sometimes parents are giving me coffee mugs, and I already have 250 of them Yeah, make a donation on your behalf. Yeah Oh, it’s like buy your mother flowers. Yeah She knows marked by it all she has a lot of connections in the city Depression and no, I think she’s going to be great whatever whatever she can offer is gonna be good No, so so Krista neva, you know first to thank you for really Setting up our game and development and really trying to make the next step I would like to see if it is possible to for you to make Additional Write up additional recommendations for the development the the future Development Committee Sure. This is you. What what shouldn’t? So a note in the bottle yeah, I Love you. Yeah, if it fits in my schedule, I’d definitely want to make that Development Committee meeting myself So, okay and have you heard of this things on the board advisory council? Signed up yeah Other questions for her Chris Government miss Mora, we worked together years ago on a board The governor briefly now, we covered most of governance between elections and the length of school day But minor upkeep piece, yes, you didn’t get interest in joining the Governance Committee I would love to serve you Are you are? therefore appointed to join the Governance Committee So we’ve got that we also need to schedule board meetings I’ll do this offline, but We need to schedule a board meeting for July timeframe to approve the Vitara you want to describe what we need for for the annual report? And so in the July and a July meeting date TBD We will be approving those documents at sarah and the administration is working on So I will be I will be sending out an email But with candidate dates to see I know the quorum could be a challenge We will need to schedule a July July meeting for this purpose and Well, I could go ahead and do this now so having Chris you have indicated interest in joining the board Advisory Council Yes, I think we get signed up So so the so For the board Advisory Council that it actually does require a vote of the board. I would like to nominate as chair I’d like to nominate. Chris will keep to join the board Advisory Council Second all in favor Roger Kristen, I’d like to nominate M Reynolds to the board Advisory Council effective July 1st 2nd Chris seconds all in favor Both are approved. Welcome to the board advisory council Thank You Roger I just want to note it’s already on the calendar a tentative July 25th coordinated right though I don’t think is it on the I don’t know the PIO? Whatever is on the website gets downloaded to my phone, okay? Okay. I didn’t know whether really extend. I don’t know be it extended our our calendar weather Weather our official calendar had gone beyond June first we’ve gone beyond the June meeting. So I think July 25th will will definitely be What the primary candidate is that that work for your schedule sir I Will I do want to confirm that we will have a quorum of the board available so that we can get our approval I’ma make a summer vacation schedule could be a challenge So that’s that’s it for governance this summon. It’s questions tree Vision task force like this get a quick update from the Members of the vision task force to see where we are at there. Sure Well, we have a draft And a couple of comments. It was a small task force Thank You, Jessica and Sarah. I think the next thing would be to Send out the draft and the comments to the rest of the board to get further comments and I’ll assemble those buttons Let’s see As the test force reached a a Common ground or consensus or I’m just take I’m I will act to take comments and comment on them and then hand them out until we get More comments and then we’ll decide what the procedure should be to try to integrate it you Know that So after this meeting, I’ll send out a draft with existing comments and Well, if everyone can take a look at it and before next word meeting it back. I’ll December those comments. Well, I think You may have a challenge every should probably talk Regarding open meeting law Because no this would have to be this next step would have to be via open meeting Well, I’m suggesting that a subgroup via an open meeting Get together and distill the comments rather than trying to leverage the whole board in the June board meeting to try to do the same because We spent a whole off-site with the board, so let me ask maybe a dumb question has the task first met no I’m just assembling comments okay of a small group so that it’s under oath. It’s within the Open Meeting Law purview so that but the next step I thought would be would have to go through open meeting because it would be great greater than a Quorum of the board is that not correct? Right. Well even less than a quorum because we are Mmm because we are working and Advising and creating. We’re not just distilling Where you’re creating content? They’re creating a recommendation to the board that That process would be governed under open meeting law, right? We need to even the task force would need to meet under open meeting law did to work toward that sure So we can’t send out an email to the full board because that would be a violation Oh you you can for information purposes. You can’t be you can’t solicit Right, yeah, you can’t you can’t solicit Hundreds I got you next time, but you can’t solicit You can broadcast information, but you can’t Be stating your opinion about I feel that we should do X Y Z in this case So there it gets in right, but you can’t you okay We can definitely communicate out that the next 12 board meeting dates are X Y Z Q Or so a straight up stuff. Would you are you recommending that we actually because we didn’t really settle on a process, right? You step forward sit. Let’s have a task force and there have been emails going back and forth trying to Clarinet, you know iron out what to do next and get the right documents and all that So is the is this is the task of the task force to come up with a recommendation for the board to consider? Or is it just to gather a whole bunch of input? You know so one thing that kind of heard you talking about you music we had a draft and then we had this set of comments and that set of comments groups the whole board could look at yes or the group could struggle with trying to Assimilate though since they were known as Asian I assume that was and with a small group under open meeting law But if we expand it than it would everyone would have to get all the data Right Well the three of us could God don’t yes angers just a just a quick question perhaps This is supportive consider process but we came up with a Value statement our core value statement is really really really Long mission statement When the board and the school did the core values I thought process was marvelous this openness or transparent feedback was Gathered from teachers feedback was gathered from administrators feedback was gathered in truck Students from parents or from everybody was very open very democratic transparent across the sense of tossed it’s different all that requires compromise and negotiation and requires time You know certainly my recommendation would be that in creating a statement That is so important that goes before what we should be that a very thoughtful Process is put together and ask teachers for them as administrators for their parents students the entire community so that consensus is build around what our values are Create a document that says these are our values and it’s three or four people however well-meaning and however thoughtful they are Some Suggestion and that would be that the task force Come back with a recommended process And now I think what’s happening is we’re kind of practicing dealing with All right. So we looked at so jean draft is something like looking at thing. I drafted a couple years ago And I think that’s good for the task force to be I’m officially trying to you know, start wrestling with the stuff So that they can in turn come back and say here’s the process for Finalizing this vision statement. We recommend to the board that you know, how does it you know, where did where is it sit with the values and the mission and Then you know here’s how we plan to do it and then what the word prove that process so suggestion of a key thing is I Think there should be a board vision Now the community can comment on the board vision But it’s the role of the board to provide the vision to the administration and the community I think they can comment on it, but I think it has to be our vision Yeah, so yes What the retreat was? I’m sorry. Yes, right. Well, so so here’s the statement from the Peach noburo you keep the job we didn’t so that’s where we got the community feedback so right we get we got some so Stepping back. Yeah page 46 of the minutes from last meeting the task force is to create a vision statement the Board agreed that writing a vision statement will require collaboration cannot be written by one and so the task force was assigned to task force of Pauline Jean just Chris O’Keefe and Sarah was to take what we described as the 80% vision and come up with a Vision statement from that All right, so there is our job to agree to a draft But I think it’s important to remember that Working into that document was the 80% vision that we’ve worked on with nan dill, right? That’s gonna say it’s our job but the task for us to incorporate all the work that we did Right it is yes. So I I mean I have nothing Starting off with a draft I need maybe we need to meet in person. That’s right. That’s kind of where I’m leading to Yeah, that’s good. I don’t know where I mean. I’m not like volunteering for extra meetings But I think that that’s probably where we need to be. Yeah. Yes. Yeah. Okay. I’ll volunteer to coordinate that Oh, not an email. If it says let’s meet. All right. Yeah, and I believe that that meeting should be under Open Meeting Law So you have to be posted. Oh, that should be under open me because you’re formulating policies You’re you’re doing more than just distilling numbers. Okay. All right, just Your know like but not because of corner not because of quorum, but because you’re creating Your you’re right you’re providing guidance to the board rather than just collecting facts or Alphabetizing or but I thought tasks 4c I’d meet My committee a vision committee quote is it a spline it is a task force because as its created and created and Just in disbanded it’s not a committee is something that’s listed in the bylaws task forces can either in some cases can be not not governed under Open Meeting Law or they’re just distilling data and reporting back to the board what the data is but Where you are? Creating a recommendation to the board. Oh I can send out the guidance we receive I’ve asked this question the past there was a good document that was provided by our legal counsel trying to cover this gray zone so And I don’t really know the recommendation is but just speaking for the survey task force As you saw I provide observations on the data We didn’t recommend any course of action through and where she kind of said that the faction I was already taking right? so, I mean I don’t want to say that we’ve never done that and just you know, I Don’t think that the purpose of the test for what is related to creating Policy but you could argue that if you’re distilling something. Oh, it’s already creating. Its I Don’t know. It’s like it’s a great line as to whether or not Right. I will send the guidance health we can it’s the only challenge with the Open Meeting Law for a task force is just to announce that 48 hours in advance and to meet and To have and to meet in person When we do meet it would be helpful if we could have man’s notes or the big piece of paper or whatever sir You must have all maybe I don’t we’ve done Sarah has Sarah has all the access to all the documents and share them Birch can’t have a meeting without giant easel paper. I mean, it’s just that’s how my And so I’ll take the action item two Task force Oh Mel IDI evaluation task force I do so the process and timeline for 2019 so we’re obviously get two different evaluations to do so for Dr. Lewis the Evaluation will focus on the goals achieved for a 2019 2020 school year We’ll ask others for his self evaluation prior to the June governance meeting and then at the governance meeting we’ll just They’ll discuss The self evaluation and the evaluation and for the June board meeting We’ll vote on the recommendation from the Governance Committee For Ellen, the evaluation will only focus on March 1st 2019 Through the end of the school year So the period of time that was her interim role and we’re going to use the board on track system Which is very structured and must occur serially, so I just confirmed 2/3 that she will complete her self-evaluation by tomorrow And then direct reports and academic department chairs will complete their evaluations by Friday June 14th, and then the Board of Trustees will complete theirs by the end of June so the evaluation will be discussed at the July governance meeting and then at the July board meeting and the goals for the 2019 2020 school year will be established in the July August timeframe, so we have some time to do that and That’s it. Just One comment on that that my evaluation would only be based on work that I’ve done since March 1st I found that it’s very difficult to tease that out Right because a lot of the foundational work from this year on this and I all year long So I am finding that I am referencing things that we’ve been working on all year long that I certainly have been a part of so just as you as you read those comments It’s not just from my chart, honestly I’m lucky if I remember my choice Is there anything luck you have any blocking issues or any anything It sounds like everything’s on track. Yep. No, I don’t die yet. I don’t see any issues right now Great, we’ll find out of it the Jun governance meeting Thank you So agenda items for the June meeting Beside we just had the IDI evaluation What what other agenda items role do you think perhaps For onder’s Role do you think you’ll have Sort of a survey so we set five weeks So I think the options there would be either June or July so which So I’ve one second I have the date because I think xx All right, yes So that that would roll up through governance So it’s starting governance and then we’ll yeah so we’ve so it could be For a board meeting perspective. It’ll be a June or July approval We will probably yes. Well we plan to have governance in July because it’s part of the parties now part of your evaluation Sarah I expect the we would would would do that in Approve that in June. So we involved would discuss discuss that in the tune governance, so June governance Board meeting schedule and then June We would just a now I think we just didn’t it we would just announce that once governance approves. I don’t think we need to Abort, it’s not it. They’re just being informed of the board when when governance is ready. So June governance for the board schedule Other other items for the June or July meeting So July Whatever isn’t on board calendar Yeah, Bob just I’m what the goal this is the the non-standard items Yeah beyond the standard calendar Alright So I have my oh we should all we need well that’s on the calendar, but we’ll be doing committee committee appointments either in June or July Meeting retrospective soon 30 minutes ahead of time. Yeah, I told you you put me on this board things run like Club Well, we had we had a very full agenda so appreciate everybody for going through that Coincidence that both of those students are in my AP macroeconomics Other other My I just think this was the first time we did the votes in the up front, right? Yes I think that worked out so straw poll on the from the board see what to do the votes up front. Yeah. Yeah. Yes Okay, we will continue that policy will continue to do that I think that’s very effective other other feedback One one one minor thing I think about it is it because I participate in both the governance side of the Adjusting school day is a huge decision. So I think it is important to have spent time on that but I hey I since I saw both the governance and the Board presentation I thought we maybe we spent a little bit too much time restating the same thing We might have been able to compress that but I’m at the other hand for board members who? Were seeing this for the first time I guess the last thoughts of the book it was those board members Did you feel you had enough information? Did you feel you had too much? Could we have been more efficient? Well, wasn’t that efficient food was very effective So it could have been sugars. I’m listening to a length of the presentations and the number of the thing Okay, like when are we gonna hear the other side? How come we’re hearing all this? You know I get it isn’t a no-brainer It seems like so that on the one hand wasn’t very efficient on the other hand. It was great to hear from people And it was also and I was just know that so I noticed us applauding – you know after each speech Which three years ago? You’re in public comment We sat like this And we endured it and it ended and we sat like this and so that’s just another sign I think Chris to your point that there was sort of some of the other side and the negative and the people who were opposed to it that came out of the Facebook page or the chat page so I think we didn’t really sort of know what to anticipate from that so I think It could have been 50 parents here, but we didn’t know so he came loaded for bear and You know, we tried to address each female as just said answered the emails We really didn’t know what to expect but there was a lot of passion like before So all I can say, you know speaking to the efficiency of the process You did a good job of convincing me that the opossum view was heard and addressed and the concerns were addressed that’s all we need to know as a board because And I hate to say this way But if there were so if there was anybody on the other side that felt strongly about it They would have been out there as well. Right so The number saying that those people are only 28% or whatever the number was and That their concerns were this this and this which that was gonna be my question Before I could ask the question you had it out there on the screen, right? So those were their concerns and this is Howard and addressing them. I think that’s what we want to hear as part of this process One comment regarding this and maybe any other thing that we vote on is if there’s a document that we can have for pre read Ahead of time then we can be prepared in advance and then be prepared with questions. I would suggest that maybe anything that needs Presented earlier. I don’t know why this was pledging a timeout me. Yeah last meeting We talked about it and talked about it, but it was it was previewed right but it was there were no facts Really? I think there’s no there was a way his charge was the chart actually gave you more. Yeah II totally get it So maybe getting those a handout in addition not just in the meeting because then it’s on the screen We have nothing to go back and look at the anis actually took your point is that I think one of the things we talked about in meeting Efficiency was to be much get much crisper about what the homework is And I think we haven’t you know, that that’s something that he could go back and look at us, you know for this discussion Please read the following 10 pages and be prepared with yeah yeah, and when we intended to do that and it’s just like what’s the point That’s a really good. That’s really good point for us. I think for you know for the Governance Committee We had Brian there we had I have a dozen other teachers show. That was a public meeting And Brian went through so many detail and I could have easily sent his his slides out to you But I don’t know if it would have it You would have needed someone I think to walk you through it to know exactly what he had done It was it’s pretty detailed technical So but we can certainly in other areas. That’s an easy enough thing to do. I Don’t know if we publicly thank Brian for all the work you did on that it was an incredible like labor there Yeah, I do think you know I Second in Chris’s piece that you know, if we had a summary sheet it was yeah. Okay board. We’re gonna make a vote on this subject Please come prepared and read these documents Before the meeting who isn’t that what the agenda is well But the agenda just says what we’re gonna discuss. It just says we’re gonna adjust the length of the school day But it doesn’t say in order for all in order to prepare for this discussion. You need to have read On that the board packet. Well, I guess those things we’re not on the board packet. I guess that’s Right. We did a reference and said please go back and look at for Ellen’s Right, we needs a thing like that to voter that the secretary of the Commonwealth sends out and there’s a ballot question. Yes Yes, I’m one. No on one Other feedback on the meeting No, just Comment since we’ve been capturing open action items. I think we call girl from last board meeting from this war meeting. I captured – Roger you say you’ll send the oml guidelines about the task force discussion and Jean will coordinate the vision task force Oh Roger said he’s gonna send the time the guidelines from open meeting law About tasks for me. Dora said I’ll send them to the email. Yeah, so yeah, we should do we have other? Open thinking to that. Do we have other open action items that? Work from the preview carried over from the previous meeting I can read them to you I’m supposed to draft a letter to the parents a development It’s on my list, okay I agree Sonny Boy Yeah, but I think maybe at the end of the meeting we should At the beginning or end the meeting we should review the open action items to make sure that they still make sense I mean, I think we cover them all if you trust me on that, but I can’t get them from less The first one was to change the date which we did So we’re good no, we’re good we’re good. Ok, and we have to open action items from this – we have gills Carryover + to open action items from this meeting All right at this point, we’re ready – unless there’s any other business like to entertain 8 like to make them I’m like making motion to go into executive session to discuss the purchase or lease of your property and Litigation strategy because the session in open session would be detrimental to our position So It will be invite inviting Ellen under 10 Lisa Liana Now Ellen onder’s of Lisa Liana Mara – to attendees Send the invite towards its mother she wishes to attend And I need a roll call vote Yes Yes, yes. Yes. Yes. Yes. Yes. Yes. Yes Five-minute accurate will move certain five minutes

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