City of Santa Rosa Board of Public Utilities September 19, 2019

City of Santa Rosa Board of Public Utilities September 19, 2019


ER >>BOARD MEMBER WATTS?>>ANY ABSTENTIONS BY BOARD MEMBERS? HEARING NONE, OKAY, WE ARE GOWNING TO REORDER THE AGENDA, VICE CHAIR ARNONE HAS TO LEAVE EARLY, POTENTIALLY WE WAN TO GET TO OUR ACTION ITEMS SO WE’RE TO TAKE 6.1 AND 7.1 AND THEN WE’LL TO ITEM NUMBER 11, THE SUB-COMMITTEE REPORTS AND FROM THERE WE’LL MOVE BACK TO THE MINUTES APPROVAL AND THE STAFF BRIEFING, SO ITEM 6.1 IS A CONSENT CALENDAR ITEM, WAIVER OF COMPETITIVE BIDDING FOR THE WATER METER PARTS.>>I’LL MOVE THE CONSENT AGENDA.>>SECOND. ER >>MOTION BY VICE CHAIR ARNONE, SECONDED BY BOARD MEMBER BANNISTER TO APPROVE ITEM 6.1, ALL IF FAVOR, SAY AYE. ER>> AYE. ER >>ANY OPPOSED? GREAT.>>7.1 IS A REPORT ITEM ON THE BIOSOLIDS PROGRAM UPDATE AND A PREPARATION OF A REQUEST FOR PROPOSALS.>>GOOD AFTERNOON, CHAIR GALVIN, I’M EMMA WALTON, THE DEPUTY DIRECTOR OF ENGINEERING FOR THE WATER DEPARTMENT. WE ARE HERE TODAY TO PROVIDE AN OVERVIEW AND UPDATE OF OUR BIOSOLIDS PROGRAM AS WELL AS REQUEST APPROVAL TO ISSUE AN RFP FR BIOSOLIDS PROCESSING. IT’S NOT TOO TYPICAL THAT WE COME BEFORE THE BOARD REQUESTING APPROVAL TO ISSUE AN RFP BUT GIVEN THE UNIQUE CIRCUMSTANCES OF THIS PROJECT AND THE ASSOCIATE [INAUDIBLE] ?OEM NA PRONLT AND THE LARGE IMPLICATION THAT IS THIS RFP COULD BRING ABOUT, WE THOUGHT IT WS IMPORTANT TO HAVE THE BOARD APPROVAL TO MOVE IN THIS DIRECTION. SO, I’LL GO OVER AN INTRODUCTION TO BIOSOLIDS, IT IT’S BEEN A WHILE SINCE WE TALKED BIOSOLIDS ON THE BOARD, WE’LL DO AN OVERVIEW OF THE PROGRAM, TALK ABOUT SOME OF THE CHALLENGES WE OAR CURRENTLY FACING AND TALK ABOUT SOME O THE OPPORTUNITIES THAT WE SEE AHEAD OF US AND THEN FINALLY CLOSE OUT WITH SOME PROPOSED NEXT STEPS. SO, WHAT ARE BIOSOLIDS, THEY ARE THE SOLIDS THAT COME TO THE TREATMENT PLANT THROUGH THE SEWAGE SYSTEM TO US, THEY GO THROUGH A HIGH DEGREE OF PROCESSING AND ARE AT THE ENOF THE PROCESS AVAILABLE FOR BENEFICIAL REUSE. THE PICTURE YOU SEE ON YOUR LEFT THERE IS BOSOLIDS CAKE THAT HAS GONE THROUGH ANNA ROBE I CAN DIGESTION AS WELL AS DEWATERING AND IT’S A NUTRIENT RICH PRODUCT THAT CAN BE USED IN A NUMBER OF DIFFERENT MATTERS, THE DEGREE TO WHICH IT’S TREATED DICTATES THE ALLOWABLE REUSE, SO ALL OF OUR BIOSOLIDS THAT COME THROUGH OUR PLANT GO THROUGH A MINIMUM PROCESS OF ANAEROBIC DIGESTION AND THEY BECOME CLASS B BIOSOLIDS AND AVAILABLE FOR REUSE ON FARM LANDS, FOR CROPS AND THOSE TYPE OF THINGS. ADDITIONALLY, SOME PORTION OF OUR BIOSOLIDS GO THROUGH A FURTHER PROCESSING AT THE PLANT. WE COMPOST OUR BIOSOLIDS, ONCE THEY GO THROUGH COMPOST PROGRESS KRESS AND ARE MIXED WITH GREEN MATERIAL, THEY BECOME CLASS A BIOSOLIDS AND ARE AVAILABLE FOR PRETTY MUCH UNLIMITED USE AND ARE MARKETED TO LANDSCAPING AND HOME OWNERS, WE SPEND A SMALL PORTION OF OUR BIOSOLIDS TO LYSTEK, THAT FACILITY PRODUCES A CLASS A PRODUCT AS WELL.>>THENS OF OUR BIOSOLIDS PROJECT PROGRAM ARE FIRST AND FOREMOST REGULATORY COMPLIANCE, WE NEED TO BE IN COMPLIANCE WITH OUR PERMIT, WE ALSO LOOK FOR OPERATIONAL RELIABLE AND FLEXIBILITY. WE WANT TO PROVIDE A VALUE TO OUR RATEPAYERS AD PROCESS OUR BIOSOLIDS IN THE FIRST ECONOMICALLY E FISH MANNER AS POSSIBLE AND WE NEED TO IMBED RESILIENCE INTO ANY PROGRAM THAT WE SUPPORT SO THAT WE HAVE ONGOING PROCESSING OF OUR BIOSOLIDS WITH CHANGING REGULATIONS AND CHANGING ENVIRONMENT. OUR TREATMENT PLANT PRODUCES 32 THOUSAND 600 TONS ON A*FRNL OF BIOSOLIDS PER YEAR. I BELIEVE THIS IS AROUND 1500 TRUCKLOADS OF BIOSOLIDS PER YEAR SO IT’S A GOD AMOUNT OF BIOSOLIDS. OUR PROGRAM TO REUSE THESE BUY YO* SOLIDS IN A BENEFICIAL MANNER COSTS US ABOUT 2.16 MILLION DOLLARS A YEAR, SO IT’S COSTLY PROGRAM BUT IT’S VERY IMPORTANT PROGRAM AND WE NEED TO BE THOUGHTFUL ABOUT HOW WE MANAGE OUR BIOSOLIDS. MOST OF OUR BIOSOLIDS GET LAND APPLIED TO FARM LANDS, BOTH IN SOUTH COUNTY AND IN NORTH COUNTY, THIS IS OUR LEAST EXPENSIVE OPTION FOR BIOSOLIDS PROCESSING ON A UNIT COST BASIS, IT’S ABOUT $40 PER TON, AND IT TOTALS AROUND 850 THOUSAND DOLLARS PER YEAR TO ADMINISTER OUR LAND APPLICATION PROGRAM. ABOUT A QUARTER OF OUR BUY YO* SOLIDS GET SENT ACROSS THE STREET FROM OUR TREATMENT PLANT TO OUR COMPOST FACILITY. THIS IS OUR MOST EXPENSIVE OUTLET FOR BIOSOLIDS REUSE AND IT IS ON AVERAGE COSTS US ABOUT $142 PER TON EQUATE TOG ABOUT 1.1 MILLION DOLLARS PER YEAR OF OUR BIOSOLIDS PROGRAM, ABOUT 10% GOES TO LANDFILL WHERE IT’S USED AS ALTERNATIVE DAILY COVER AND THEN A SMALL PERCENTAGE GOES TO LYSTEK AT $98 PER TON WHICH IS A VERY SMALL PORTION OF OUR CURRENT BIOSOLIDS PROGRAM. I’M GOING TO TALK ALTS BIT ABOUT EACH OF OUR OUTLETS FOR BIOSOLIDS, LAND APPLICATION IS OUR LARGEST PORTION OF OUR PROGRAM, WE HAVE THE ABILITY TO LAND APPLY BIOSOLIDS IN SOUTH COUNTY AS WELL AS NORTH COUNTY AND WE DO HAVE BIOSOLIDS STORAGE NEAR THE TREATMENT PLANT AS WELL. SOUTH COUNTY PROPERTIES, WE HAVE ANNUAL AGREEMENTS WITH LAND OWNERS, 7 CURRENTLY, AND WE OWN ONE PROPERTY IN SOUTH COUNTY CALLED TWIN HOUSE. WE ALSO DISPOSE OR REUSE BIOSOLIDS O NORTH COUNTY PROPERTIES ON CITY OWNED FARMS, STONE FARM, BROWN FARM AND ALPHA FARM, MOST OF OUR BIOSOLIDS ARE DISPOSED OF IN SOUTH COUNTY BUT WE DO DISPOSE IN NORTH COUNTY PROPERTIES AS WELL AND THEN AS I MENTIONED, STORAGE, THAT’S IN ADDITION TO WHAT WE LAND APPLY ON ALPHA FARM, WE HAVE A BARN ON ALPHA FARM THAT WE STORE BIOSOLIDS TO ALLOW US TO MAXIMIZE LAND APPLICATIONS, SO IN WINTER MONTHS, WE STORE BIOSOLIDS SO WE CAN LAND APPLY THEM DURING SUMMER MONTHS. THE NEXT LARGEST PORTION OF OUR PROGRAM CONSISTS OF COMPOSTING, THIS IS A CITY OWNED FACILITY, IT WAS COMMISSIONED IN 1996, AS I MENTIONED EARLIER, IT PRODUCES A CLASS A MARKETED COMPOST, THIS IS COMPOST W SELL TO OUR COMMUNITY. IT OPERATES SEASONALLY, OCTOBER THROUGH MAY, IT PROVIDES BIOSOLIDS PROCESSING TO OUR OPERATION DURING WINTER MONTHS AND IT IS A WEATHER INDEPENDENT OPERATION AND IT’S ONE OF THE MOST BENEFICIAL ASPECTS OF THE PROGRAM. 10% OF OUR BIOSOLIDS ARE SENT TO LANDFILL AND USED AS ALTERNATIVE DAILY COVER AT REDWOOD LANDFILL, PRIOR TO 1985, WE LANDFILL 100% OF OUR BIOSOLIDS, WE’VE SLOWLY BEEN REDUCE THING AMOUNT OF BIOSOLIDS WE SEND TO LANDFILL AND LOOKING FOR OPPORTUNITIES TO MORE BENEFICIALLY REUSE BIOSOLIDS AND USE BIOSOLIDS AS RESOURCE INSTEAD OF A WASTE, WE WERE ONLY LANDFILL ABOUT A THIRD, TODAY WE LANDFILL ABOUT 10% BUT IT VARIES YEAR TO YEAR. ER LYSTEK IS A CANADIAN BASED COMPANY, THEY HAVE A SEMI-LOCAL FACILITY LOCATED IN — AT THE FIR FIELD SASOON DISTRICT, THIS FACILITY WAS BASICALLY A PUBLIC/PRIVATE PARTNERSHIP WITH THE DISTRICT AND WAS CONSTRUCTED FOR THE PURPOSE OF PROCESSING SFSSD’S, FAIR FIELD SA SOON DISTRICT’S BIOSOLIDS, IT’S BEEN IN OPERATION SINCE 2016, HAS PROCESSING CAPACITY OF ABOUT 150 THOUSAND TONS A YEAR AND INTERSTITIALLY, SANTA ROSA WAS ITS FIRST THIRD PARTY CUSTOMER TO TRUCK BIOSOLIDS TO THIS FACILITY SO IT WAS ORIGINALLY INTENDED, ORIGINALLY CONSTRUCTED TO ASSIST FAIR FIELD SA SAO*N SEWER DISTRICT WITH THEIR BIOSOLIDS REUSE PROGRAM. THE FACILITY PRODUCES A CLASS A LIQUID BIOFERTILIZER THAT GETS INJECTED INTO THE GROUND BECAUSE IT’S A LIQUID PRODUCT AS OPPOSED TO MORE OF A CAKY PRODUCT THAT CAN BE APPLIED DIRECTLY ON TOP OF THE LAND. SO, SOME OF THE CHALLENGES THAT WE FACE WITH OUR PROGRAM, I’M GOING TO GO THROUGH EACH OF THE DIFFERENT OUTLETS WE HAVE, STARTING WTH LAND APPLICATION, IF WE COULD, WE WOULD MAXIMIZE OUR LAND APPLICATION, IT’S A VERY BENEFICIAL REUSE OF THE PRODUCT, IT’S OUR LEAST EXPENSIVE OPTION, HOWEVER THERE ARE SEASONAL RESTRICTIONS ON WHEN WE CAN APPLY BIOSOLIDS TO THE LAND. WE ARE RESTRICTED MAY THROUGH OCTOBER WHICH PROVIDES CHALLENGES. OUR SOUTH COUNTY PROPERTIES ALSO RELY ON ANNUAL AGREEMENTS, SO WE HAVE TO GO THROUGH THE PROCESS OF RENEWING THESE AGREEMENTS EACH YEAR AND PROPERTY OWNERS COULD OPT OT IF THEY CHOSE TO. OUR NORTH COUNTY PROPERTIES ARE SOMEWHAT CONSTRICTED BY CALIFORNIA TIGER SALAMANDER HABITAT SO WE HAVE A LITTLE MORE CONSTRAINTS ON WHAT WE’RE ALLOWED TO APPLY TO THOSE PROPERTIES. HISTORICALLY, THERE HAVE ALSO BEEN REGULATORY PRESSURE ON THE LAND APPLICATION OF BIOSOLIDS AND NOT ALLOWING CLASS B BIOSOLIDS TO BE APPLIED TO LAND, WE’RE NOT CURRENTLY IN AN ENVIRONMENT OR IN A SITUATION WHERE THAT’S THE CASE, BUT HISTORICALLY, THERE HAS BEEN PUSH-BACK AROUND THAT ISSUE AND POTENTIALLY IN THE FUTURE, WE DON’T KNOW. WE DON’T ANTICIPATE THAT BEING THE CASE BUT IT’S SOMETHING WE’RE THINKING ABOUT. AND THEN BECAUSE LAND APPLICATION IS SASONALLY RESTRICTED AND THERE’S ONLY SO MUCH LAND, THERE’S ALWAYS COMPETITION FOR AVAILABLE LAND. WITH RESPECT TO OUR COMPOST FACILITY, ONE OF THE BIGGEST HURDLES THAT WE HAVE WITH COMPOST IS THE HIGH UNIT COST OF COMPOST, IT’S A VERY WELL MAINTAINED, VERY GOOD OPERATION BUT IT IS EXPENSIVE FOR US TO OPERATE THE COMPOST FACILITY. IT’S ASO AN AGING FACILITY, IT’S OVER 20 YEARS OLD, IT HAS BEEN WELL MAINTAINED BUT IT DOES FEED SOME CAPITAL INVESTMENT IN THE NEAR FUTURE. WE’RE ANTICIPATE LG AROUND 4 MILLION DOLLARS IN THE NEXT FIVE YEARS OF INVESTMENT AND AROUND 10 MILLION OVER THE NEXT 20 YEARS OR SO. OUR LANDFILL OPTION WILL BEGIN TO PHASE OUT FROM SATE BILL 1383, WHICH IS A LAW THAT HAS STIPULATED THAT THE AMOUNT OF ORGANIC MATERIAL GOING TO LANDFILL STATEWIDE NEEDS TO BE REDUCED BY 75% BY THE YEAR 2025. SO, OUR OPTION TO SEND BIOSOLIDS WHICH IS AN ORGANIC MATERIAL TO THE LANDFILL, THE LANDFILL WILL BE SLOWLY DECREASED AND MORE PRESSURE WILL BE PUT ON PHASING OUT BIOSOLIDS APPLICATION TO LANDFILLS OVER THE NEXT FEW YEARS. SO, KIND OF IN SUMMARY, LOOKING AT OUR BIOSOLIDS PROGRAM TOTAL, AGAIN, OUR FOUNDATION IS LAND APPLICATION, SIMILARLY, COMPOST HAS BEEN A HUGE PORTION OF OUR BIOSOLIDS PROGRAM FOR THE LAST 20 YEARS, LANDFILL, WE’VE BEEN SLOWING BACKING OFF ON AND WE’LL CONTINUE TO BACK ON OUR LANDFILL APPLICATION SX, LYSTEK, WE SEND A SMALL PORTION THERE KIND OF AS A PILOT PROGRAM TO SEE IF LYSTEK WAS ABLE PROCESS THE BIOSOLIDS WE NEED AND MAKE SURE THE RELATIONSHIP WORKED WELL, THEY WERE ABLE TO PROVIDE THE SERVICES WE NEED WHICH THEY HAVE BEEN ABLE DO AND WE’VE BEEN WORKING VERY WELL WITH THEM SINCE ABOUT 2016. SO, THE BENEFITS OF LAND APPLICATION ARE LOW UNIT COST BUT IT IS RESTRICTED DURING THE RAINY SEASON. COMPOST HAS PROVIDED US THE WEATHER INDEPENDENCE CLASS A PRODUCTS FOR ABOUT 20 YEARS BUT IT COMES AT A HIGH COST, LANDFILL LOW UNIT COST BUT WITH INCREASING REGULATORY RESTRICTIONS, WE WILL BE LOOKING TO PHASE OUR APPLICATION OUT AND WITH LYSTEK, IT IS ALSO WEATHER INDEPENDENT AND PRODUCES A CLASS A PRODUCT FOR REUSE, HOWEVER IT IS A THIRD PARTY AND THERE IS JUST A LITTLE BIT OF DISCOMFORT TURNING OVER OUR PROCESS TOING A THIRD PARTY BUT NOT TO SAY THAT THAT’S A BAD THING. SO, THE OPPORTUNITIES, WE SEE AHEAD OF US IS REALLY FOCUSING AROUND OUR COMPOST FACILITY, THE FACT THAT I’S SUCH A HIGH UNIT COST, IT IS AN AGING FACILITY, LOOKING FOR OPPORTUNITIES TO PROCESS OUR BIOSOLIDS IN A MORE COST EFFECTIVE MANNER THAN TO COMPOST THEM, WE ARE AWARE OF TWO ENTITIES WHO ARE INTERESTED IN PROCESSING THE BIOSOLIDS THAT WE CURRENTLY COMPOST, LYSTEK, THE EXISTING FACILITY, DOUZ HAVE THE FACILITY TO PROCESS THE AMOUNT OF BIOSOLIDS WE KNURLY COMPOST, WE WOULD EXPECT TO SAVE AROUND 10.5 MILLION DOLLARS OVER 20 YEARS, THIS IS ABOUT 30 THOUSAND DOLLARS PER YEAR SAVINGS IN ANNUAL ONM BY CLOSING THE COMPOST FACILITY, WE SAVE ABOUT 30 THOUSAND DOLLARS. WE ALSO AVOID THAT 4 MILLION DOLLAR NEAR TERM CAPITAL INVESTMENT THAT’S REQUIRED AND WE ALSO OPEN OURSELVES UP FOR THE POTENTIAL TO LEASE THAT PROPERTY AND WE DO KNOW THAT REN NOBLE SONOMA WHO IS TO PROVIDE COUNTYWIDE GREEN MATERIAL COMPOSTING AND PROCESSING IS INTERESTED IN LEASING OUR COMPOST FACILITY, SUEZ WHICH IS A WORLDWIDE WASTEWATER COMPANY AND PROVIDE A LARGER ARRAY OF PROCESSES AND EQUIPMENT WORLDWIDE IS ALSO INTERESTED IN CONSTRUCTING A NEW FACILITY IN SANTA ROSA, BECAUSE OF THE COSTS OF CONSTRUCTING THE FACILITY, OUR SAVINGS WITH THAT APPROACH WOULD BE LESS, AROUND 4.2 MILLION DOLLARS OVER 20 YEARS BUT WE STILL DO REALIZE THE SAVINGS OF THE 350 THOUSAND DOLLARS PER YEAR IF WE CHOOSE TO DISCONTINUE OUR COMPOSTING OPERATIONS. AND THAT KIND OF BRINGS US TO THE REQUEST FOR PROPOSALS, THESE ARE TWO ENTITIES THAT WE KNOW OF THAT ARE INTERESTED IN PROCESSING OUR BIOSOLIDS, WE WOULD LIKE THE OPPORTUNITY TO SEE IF THERE ARE OTHER ENTITIES INTERESTED IN PROCESSING OUR BIOSOLIDS AND WHAT OTHER OPPORTUNITIES ARE OUT THERE, WE EXPECT THAT WE WILL — WE CAN REALIZE SAVINGS WHILE STILL MEETING OUR PROGRAM GOALS OF RESILIENCY AND RELIABILITY AND COMPLIANCE, SO WE WOULD LIKE TO ISSUE AN RFP TO IDENTIFY THESE AND EVALUATE THESE ADDITIONAL OPPORTUNITIES. IF WE ARE TO ISSUE AN RFP, WE WOULD SUGGEST INCLUDING AROUND 11 THOUSAND WET TONS OF BIOSOLIDS, THIS IS THE AMOUNT WE CURRENTLY LANDFILL SINCE WE ANTICIPATE PHASING THAT PORTION OUT AS WELL AS 1% WE SEND TO LYSTEK, THAT’S THE MAGNITUDE WE’RE LOOKING ALT, WE WOULD BE INTERESTED IN COMPOSTING SASONALLY FROM OCTOBER THROUGH MAY AND WE’D BE LOOKING FOR A TEN YEAR CONTRACT IN THE 10-15 YEAR RANGE, THIS CONTRACT RANGE ALLOWS US TO REALIZE IMMEDIATE SAVINGS BUT ALSO ALLOWS US TO PARTS FATE IN A CONVERSATION AROUND BRINGING A REASONABLE FACILITY, A REGIONAL BIOSOLIDS PROCESSING FACILITY INTO OUR COMMUNITY, SO THIS IS WHAT OUR RFP WOULD STIPULATE. THE PROPOSED NEXT STEPS WOULD BE THAT WE GET APPROVAL FROM THE BOARD TODAY, WE WOULD BE LOOKING TO ADVERTISE FOR AN RFP WITHIN THE NEXT FEW MONTHS, WE WOULD CONVENE THE SELECTION PANEL, WE WOULD MAKE A RECOMMENDATION TO THE CITY COUNCIL BPU LIAISON SUB-COMMITTEE WHICH IS DIFFERENT THAN OUR NORMAL PROCESS OF THE CNTRACT REVIEW SUB-COMMITTEE BUT GIVEN THE INVOLVEMENT OF THE CITY COUNCIL BPU LIAISON SUB-COMMITTEE WITH PREVIOUS DISCUSSIONS AROUND RENEWABLE SONOMA AND AROUND OUR BIOSOLIDS PROCESSING, WE THOUGHT THAT THAT BOARD OR THAT BODY WOULD BE THE APPROPRIATE BODY TO ENGAGE WITH FIRST. THEN WE WOULD BRING A FULL RECOMMENDATION BACK TO THE BOARD AND THIS IS GIVEN THAT WE RECEIVE PROPOSALS THAT ARE BENEFICIAL TO THE CITY. IF WE GET PROPOSALS BACK AND NOTHING SEEMS TO BE MORE BENEFICIAL THAN OUR CURRENT PROGRAM OF COMPOST, WE WOULD SET THOSE ASIDE AND KO*PT DOWN OUR PATH AND KO*P TO RE-EVALUATE OUR BIOSOLIDS PROGRAM AND LOOK FOR TUN AND IS TAT’S SOMETHING WE’RE GOING TO BE DOING REGARDLESS OF HOW WE MOVE FORWARD WITH THIS PARTICULAR ITEM, WE — AS PART OF OUR BIOSOLIDS PROGRAM, WE DO CONTINUE TO LOOK FOR EFFICIENCIES AND EFFECTIVENESS, ALSO WE ARE INTERESTED I PARTICIPATING IN A REGION-WIDE CONVERSATION AROUND THE OPPORTUNITIES FOR BIOSOLIDS PROCESSING IN COUNTY. AND WITH THAT, I BRING US TO OUR RECOMMENDATION WHICH IS — HAS COME BOTH BEFORE STAFF AND THE CITY COUNCIL BPU LIAISON SUB-COMMITTEE THAT THE BOARD APPROVE ISSUING AN RFP FOR THE BENEFICIAL REUSE OF A PORTION OF THE CITY’S BIOSOLIDS AND I WOULD LIKE TO TAKE ANY QUESTIONS.>>THANK YOU. UNFORTUNATELY I WAS UNABLE TO MAKE THAT SUB-COMMITTEE MEET, PERHAPS VICE CHAIR ARNONE WOULD LIKE TO MAKE A FEW COMMENTS.>>I JUST THOUGHT IT WAS A GOOD PRESENTATION OF VERY SIMILAR MATERIAL, THERE WAS A FAIRLY LARGE AUDIENCE AS I RECALL PARTICIPATING IN THE INITIAL DISCUSSION AND THERE SEEMED TO BE A PRETTY UNANIMOUS SUPPORT FOR THE PROCESS THAT WAS BEING RECOMMENDED AND I INTEND TO SUPPORT THIS RECOMMENDATION. SO, IT WAS AWELL PUT TOGETHER PRESENTATION AND I THINK A LOGICAL SEQUENCE OF EVENTS.>>THANK YOU, ANY OTHER BOARD MEMBER QUESTIONS OR COMMENTS? BOARD MEMBER BANNISTER?>>SO, HOW DOES THIS DUCKTAIL WITH THE RENEWABLE SONOMA PROPOSAL AND OUR SELECTION OF THEM AS THE FAVORED CANDIDATE TO MOVER FORWARD WHICH I THOUGHT WAS WITH THE COMPOSTING, BUT MAYBE I’M WRONG.>>SO, THE PROCESS THROUGH WHICH RUIN NAOUBL SONOMA WAS PREFERRED AS THE PREFERRED ENTITY TO PROVIDE INCOUNTY PROCESSING AND ANAEROBIC DIGESTION WAS ALREADY COMPLETE, SO THE ZERO WASTE SONOMA PUT OUT AN RFP, SUBSEQUENTLY TO SELECT AN ENTITY TO PROVIDE COMPOSTING SERVICES, SUBSEQUENTLY, SANTA ROSA PUT OUT AN RFP TO OFFER UP LAND SITE A FACILITY AND ZERO WASTE SONOMA SLAKED RENEWABLE SONOMA AS THE PREFERRED PROCESSOR FOR COMPOSTING AND ANAEROBIC COMPOSTING. BOTH ZERO WASTE SONOMA AND THE CITY OF SANTA ROSA ENTERED INTO AN EXCLUSIVE NEGOTIATING AGREEMENT WITH RENEWABLE SONOMA TO START THE PROCESS TO IDENTIFY IF THIS IS GOING TO WORK OUT. IN RENEWABLE SONOMA’S ORIGINAL PROPOSAL, THEY PROPOSED USING LAND NORTH OF THE TREATMENT PLANT THAT’S GREEN FIELD TELEVISING’S NO DEVELOPMENT, NOTHING ON IT AS THEIR FACILITY LOCATION. AFTER THEY WERE SELECTED, THEY IDENTIFIED THE — OUR EXISTING COMPOST FACILITY AS THEIR PREFERRED LOCATION. THERE’S A LOT OF BENEFITS TO LOCATING A FACILITY FOR GREEN WASTE OR GREEN MATERIAL COMPOSTING AT OUR EXISTING FACILITY, BOTH TO RENEWABLE SONOMA AND TO THE CITY, THERE’S BENEFITS, SO THAT CONVERSATION IS STILL HAPPENING AND IT’S KIND OF ON HOLD UNTIL WE DECIDE WHAT WE WAN TO DO, IF ANYTHING, WITH OUR COMPOST FACILE, SO THE FIRST STEP FOR SANTA ROSA IS TO DECIDE DO WE WANT TO CONTINUE COMPOSTING BY YO*E SOLIDS F SEW, GREAT, WE’LL CONTINUE DOING THAT, RENEWABLE SONOMA, WE’LL NEGOTIATE WITH YOU ON THE NORTHERN PROPERTIES WHERE THERE’S NO OPERATIONS. IF WE CHOOSE TO FIND AN ALTERNATIVE WAY TO PROCESS THE BIOSOLIDS WE CURRENTLY COMPOST, THAT LEAVES OPEN THE OPPORTUNITY TO LEASE THAT PROPERTY TO RENEWABLE SONOMA AND THAT WILL BE A SEPARATE AND DISTINCT DECISION, SO THE DECISION TO FIND AN ALTERNATIVE MEANS FOR PROCESSING FOR THE BIOSOLIDS WE CURRENTLY COMPOST NEEDS TO MAKE SENSE IN AND OF ITSELF AND IT DOES, WE CAN REALIZE COST SAVINGS FROM FINDING AN ALTERNATIVE PROCESSING MEANS. BUT IT HAS TO MAKE SENSE AS A STAND ALONE DECISION BECAUSE IF WE CHOOSE TO MVE IN THAT DIRECTION AND IF THINGS FALL APART OR FALL THROUGH WITH RENEWABLE SONOMA, WE’RE STUCK WITH NOW NOT OPERATING A COMPOST FACILITY WHICH IF THAT DECISION DIDN’T MAKE SENSE ON ITS OWN WOULD NOT BE A POSITION WE WOULD WANT TO PUT OURSELVES IN.>>BUT IF WE CONTRACT WITH SOMEONE TO TAKE IT AND GET OUT OF THE COMPOSTING BUSINESS, AND THEN RENEWABLE SONOMA, YOU KNOW, FINALIZES FOR EXAMPLES, WHATEVER, WILL WE HAVE PRODUCT TO SEND THEM?>>SO, RENEWABLE SONOMA WILL NOT BE COMPOSTING BIOSOLIDS, THEY DON’T WANT TO COMPOST BIOSOLIDS, THEY WANT TO COMPOST THE COUNTY’S GREEN MATERIAL AND FOOD MATERIAL. IF WE ASK THEM — WE ASKED THEM IF THEY WERE INTERESTED IN PROCESSING OUR BIOSOLIDS BUT THEY WANT TO OPERATE CERTIFIED ORGANIC OPERATIONS AND YOU CANNOT HAVE A CERTIFIED ORGANIC MATERIAL IF YOU PROCESS BIOSOLIDS.>>THANK YOU.>>OTHER BOARD MEMBER QUESTIONS? BOARD MEMBER GRABILL?>>I WANTED TO SAY THANKS FOR LOOKING AT THIS. I KNOW THAT THAT’S BEEN KIND OF A GLARING SPREADSHEET, YOU KNOW, SURPRISE FOR A WHILE IN TERMS OF WHETHER THAT MAKES SENSE FOR US TO KEEP DOING IT OURSELVES SO THANK YOU FOR DOING YOUR DUE DILIGENCE THERE AND EXPLAINING IT AND HOLDING OUR HANDS BECAUSE I KNOW IT’S A COMPLICATED LONG-TERM ENDEAVOR. MY ONE THING ABOUT THE CONTRACT ITSELF AND HOW WE PUT OUT THE RFP, THE MID-TERM CONTRACT FROM 10-15 YEARS, JUST FROM THE RESILIENCE PERSPECTIVE, THE FLEXIBILITY PERSPECTIVE IS THAT WE WANT IT TO BE THAT AMOUNT OF TIME AND NOT LONGER OR NOT SHORTER, I MEAN, I’M ASSUMING YOU CHOSE THE 10-15 FOR A REASON, CAN YOU JUST GIVE ME A LITTLE FEEDBACK ON THAT?>>THAT’S THE REASON WE CHOSE IT WAS WE WANTED TO FIND A GOOD BALANCE BETWEEN STABILITY FOR A GOOD AMOUNT OF TIME AND ALSO — BUT ALSO LEAVING OURSELVES OPEN TO THE OPPORTUNITIES THAT MAY BE PRESENTED IN THE FUTURE WITH CHANGING TECH FOLLOWING OR REGIONAL SOLUTIONS, BUT STILL HAVING THE FOUNDATION AND THE STABILITY OF A GOOD LIKE 10-15 YEARS TO MAKE SURE THAT WE HAVE A LONGER TERM SOLUTION, SO THAT’S WERE THAT BALANCE FELT NATURAL. OVER 15 YEARS SEEMS LIKE WE’RE COMMITTING TO POTENTIALLY CONSTRUCTING AND OPERATING AN IN-COUNTY FACILITY NOW WHICH I DON’T KNOW THAT WE’RE REALLY READY TO DO UNTIL WE HAVE A BIGGER CONVERSATION WITH OUR REGIONAL PARTNERS, BUT STILL NEED HATING GOOD SOLID AMOUNT OF TIME FOR STABILITY FOR OUR PROGRAM.>>AD THAT GIVES US A LITTLE BIT OF A BUFFER IN TERMS OF OUR BURN RATE TOO, RIGHT, IN TERMS OF YOU SAID 350 THOUSAND A YEAR OR SOMETHING LIKE THAT, RIGHT. AND THEN JUST FOR MY OWN INFORMATION, THE AMOUNT THEN POTENTIALLY COULD INCREASE THAT WE SEND TO LYSTEK, THAT’S IN THE RICHMOND AREA, CORRECT?>>EXACTLY, LYSTEK — >>IF — >>IIMAGINE THEY WILL RESPOND TO THE RFP, THEY WON’T NECESSARILY BE SELECTED, BUT, YES, THAT IS AN OPTION AND THEY HAVE EXPRESSED INTEREST.>>BECAUSE THIS IS COMING UP AS AN ISSUE AND I WISH THE PRESS DEMOCRAT WOULD EXPLORE ALTS BIT MORE OF THESE FACTORS IF THEIR REPORTING BUT THE SHIPPING OF OUR — RIGHT NOW OF ALL THE GREEN WASTE IN SONOMA COUNTY GOING DOWN TO THE EAST BAY ESSENTIALLY, RIGHT, JUST IN TERMS OF THAT, FROM A REGIONAL CLIMATE PERSPECTIVE, THE SHIPPING OF OUR BIOSOLIDS, WHAT IS THAT GOING TO LOOK AT IN TERMS OF INCREASED TRIPS OR VEHICLE MILES TRAVELED?>>OUR WHOLE MY/O SOLIDS PROGRAM IS JUST UNDER 1500 TRIPS PER YEAR, S THIS WOULD BE ABA QUARTER OF THAT THAT WOULD POTENTIALLY BE SHIPPED OUT OF COUNTY, NOT NECESSARILY BUT POTENTIALLY. THAT BALANCED WITH ASSISTING BRINGING GREEN COMPOSTING AND GREEN MATERIAL PROCESSING BACK INTO THE COUNTY GETS OUT WAYS SUBSTANTIALLY.>>THAT’S WHAT I WAS GETTING AT, SO IT DOESN’T LOOK LIKE WE’RE TRADING APPLES FOR APPLES, LOOK WHAT WE SAVED ALL OF THE DIESEL EMISSIONS O, GREEN WASTE, BUT BEING A PARTNER IN THIS ENA WITH — >>RENEWABLE SONOMA BUT AT THE SAME TIME, BUT YOU’RE SAYING IT FAR OUT WEIGHS?>>THAT IS AN ANALYSIS WE DID AND I BELIEVE PRESENTED TO THE — EITHER NEGOTIATING TEAM OR THE CTY COUNCIL BPU LIAISON SUB-COMMITTEE, I JUST DON’T HAVE THOSE NUMBERS OFFHAND, THAT’S DEFINITELY INFORMATION WE CAN PROVIDE.>>IT’S SOMETHING THAT OCCURRED TO ME THAT I WANT TO MAKE SURE WE CAN SHOW THE ECONOMIES OF SCALE THERE, THE BENEFITS FAR OUT WEIGH, ESPECIALLY FOR USING THE COST RIGHT NOW AND OUR DUTY TO OUR RATEPAYERS. THANK YOU SO MUCH FOR PUTTING THIS TOGETHER AND I THINK THE OTHER LONG TERM PERSPECTIVE IS IT WAS NOT TOO LONG AGO THAT — I THINK IT WAS PRESIDENT REAGAN THAT ENDED THE OCEAN DUMPING AND THERE WAS THE SLUDGE WAR AND IS CONGRESS IN THE EARLY 09’S, – 90’S, THEY WERE DUMPING THEIR BIOSOLIDS INTO THE OCEAN AND IT WAS ALL THERE AND I THINK WE’VE COME A VERY LONG WAY, SO THAT’S GOOD.>>THANK YOU.>>ANY OTHER BOARD MEMBER QUESTIONS OR COMMENTS? MR. ARNONE?>>YOU TALKED ALITTLE BIT ABOUT LYSTEK AND THE PRODUCT THEY PRODUCED, YOU ALSO MENTIONED A COMPANY CALLED SUEZ, IN THE RFP, I WAS TRYING TO SEE IF THAT WOULD GIVE US AN IDEA OF WHAT DIFFERENT TYPES OF PRODUCTS THE ENTITIES MIGHT BE PROPOSING ON?>>YES, SORRY I DIDN’T MENTION THAT, SUEZ HAS A NUMBER OF DIFFERENT TECHNOLOGIES, THE ONE THAT THEY WOULD BE INTERESTED IN BRINGING TO SONOMA COUNTY WOULD BE A DRYING FACILITY, SO IT’S JUST THERMAL DRYING, IT’S EXACTLY HOW IT SOUNDS AND IT FORMS A PALLETIZED PRODUCT THAT IS THEN MARKETED AND SOLD AS FERTILIZER. ONE OF THE ATTRACTIVE ASPECTS OF A PROPOSES SAL LIKE THAT IS THEY COULD POTENTIALLY USE WASTE HEAT FROM OUR TREATMENT PLANT TO HELP OFFSET SOME OF THE ENERGY COSTS ASSOCIATED WITH DRYING, THAT’S STILL AN EXERCISE THAT HASN’T BEEN FINALIZED OR FLUSHED OUT BUT THAT’S THE TYPE OF TECHNOLOGY THEY WOULD USE AND THOSE ARE THE TYPE OF THE BENEFITS THESE PROPOSERS ARE THINKING ABOUT IN PROVIDING IN THEIR PROPOSALS.>>IF I CAN ADD, THIS HAS BEEN MENTIONED BUT I THOUGHT I WOULD HIGHLIGHT THAT BOTH SUE SX*, THE LYSTEK PROCESSING WOULD RESULT IN CLASS A PRODUCT AS OPPOSED TO CLASS B.>>THAT’S VERY HELPFUL, THANK YOU.>>BOARD MEMBER GRABILL?>>I JUST HAVE ONE MORE QUESTION, IN TERM OF THE TIMELINE BECAUSE I KNOW CURRENTLY THE SITE ACROSS THE STREET FROM LAGUNA, THAT’S WHERE WE’RE DOING THE BIOSOLIDS COMPOSTING WHICH IS THE LINE ITEM WE’RE CONCERNED WITH, RIGHT, DO YOU HAVE AN IDEA OF THE TIMELINE FROM LIKE, OKAY, SO WE’RE GOING THE MOVE FORWARD WITH THIS RFP AND WHEN DO YOU ANTICIPATE US BEING ABLE TO MAKE A DECISION AND VOTE AS A BOARD ON THE RESPONDENTS AND THEN BASICALLY BRING THAT FACILITY OFF-LINE AS IT CURRENTLY STANDS?>>SO, IT’S PRETTY DEPENDENT ON THE TYPES OF PROPOSALS W RECEIVE. IF WE RECEIVE VRY STRAIGHT FORWARD PROPOSALS LIKE, FOR EXAMPLE, A LYSTEK PROVIDES A PROPOSAL, WE ALREADY KNOW THEIR PROCESS, WE WOULD HAVE TO WORK TOWARDS AN AGREEMENT AND LANGUAGE FOR AN AGREEMENT THAT WORKS FOR EVERYONE, THE BOARD WOULD PROVIDE FINAL APPROVAL FR THAT AND I ANTICIPATE WE COULD START HAUL TOG LYSTEK FAIRLY QUICKLY, AT LEAST ENTER INTO AN AGREEMENT WITH THEM IN KIND OF THE MONTHS TIMEFRAME. IF PROPOSERS COME IN WITH SOMETHING A LITTLE MORE COMPLEX OR NEEDS A NEW FACILITY, W’RE TALK A MUCH LONGER PROCESS.>>SORRY, IF I COULD JUST ADD, WE ALSO RECOGNIZE THAT THERE’S STAFFING IMPLICATIONS TO THIS AS WELL, SO WE’RE TAKING THAT INTO CONSIDERATION AND SO SOME OF THAT WILL BE CONSIDERED AS PART OF THE RESPONSES AND SORT OF THE TIMEFRAME THAT WE WOULD SWITCH OVER AS WELL. SO, WE’RE KIND OF KEEPING ALL THOSE PIECES IN CONSIDERATION AS WE MAKE THIS DECISION.>>THANK YOU FOR ALL THE QUESTIONS AND COMMENTS. IF THERE’S NO FURTHER, WE’RE LOOKING FOR A MOTION.>>I WOULD LIKE TO MOVE THAT THE BOARD OF PUBLIC UTILITIES APPROVE IS YAOUG AN RFP FOR THE BENEFICIAL USE OF A PORTION OF THE BIOSOLIDS PRODUCED AT THE TREATMENT PLANT. ER>> SECOND. ER>> MOTION BY BOARD MEMBER BANNISTER, SECOND BY BOARD MEMBER GRABILL, ALL IN FAVOR, SAY AYE. ER >>AYE. ER>> ANY OPPOSED? VERY GOOD, GOOD LUCK WITH THE RFP. WE ARE NOW GOIK TO MOVE TO ITEM NUMBER 11 WHICH IS SUB-COMMITTEE REPORTS, VICE CHAIR ARNONE?>>THANK YOU, MR. CHAIRMAN, I WANTED TO REPORT ON THE AG AD HOC COMMITTEE’S LAST MEETING, BOARD MEMBERS GRABILL AND BADENFORT JOINED ME ON SEPTEMBER 12, STAFF UPDATED THE AD HOC ON THE PROCESS ABOUT THE DEVELOPMENT OF THE IRRIGATION TEMPLATE AGREEMENT AND PROPOSED FEE FOR AGRICULTURAL RECYCLED WATER T STAFF REVIEWED THE OUTREACH AND THE COMMUNICATIONS WHICH CONSISTED OF SIX AG USER MEET, 6BPU AD HOC SUB COMMITTEE MEET, DEVELOPMENTS OF A WEB SIELT INCLUDING PRESENTATION, LETTERS, DRAFT AGREEMENTS AND DRAFT PROPOSAL, MULTIPL COMMUNICATIONS TO ROUSERS, LETTERS SENT TO ALL USERS WITH REQUEST OF COMMENTS OF THE DRAFT AGREEMENTS AND FEE PROPOSAL AND HOLDING ANY PUBLIC EVENING MEETING AT THE SONOMA COUNTY FARM BUREAU. I EXPRESSED MY APPRECIATION FOR ALL OF THAT WORK ON THE PART OF STAFF, THIS STARTED I THINK ALMOST THREE YEARS AGO IN A VERY DIFFERENT CLIMATE AND IT SEEMED TO ME THAT PERHAPS THE MOST SIGNIFICANT ACCOMPLISHMENT IN THAT THREE YEAR PERIOD WAS TO CHANGE THE NATURE OF THE RELATIONSHIP BETWEEN THE CITY AND THE AGRICULTURAL USERS. THERE WAS A REAL EFFORT TO REACH OUT AND FIND OUT WHAT THE NEEDS AND INTERESTS WERE AND WHAT STARTED OFF AS A SOMEWHAT ADVERSARIAL RELATIONSHIP ENDED UP BEING QUITE COLLABORATIVE AND I THINK THAT’S DUE PRIMARILY TO STAFF’S GREAT WORK ON THIS AND SUSTAINED EFFORT TO CANGE THE CLIMATE. STAFF DID NOTE THAT NO NEGATIVE COMMENTS WERE RECEIVED AND A MAJORITY OF THE RESPONSES WERE SPECIFIC PROPERTY RELATED QUESTIONS RELATING TO THE DRAFT AGREEMENT. THE STAFF PRESENTED A PROPOSAL AND AGAIN JUST TO PUT THIS IN CONTEXT, WHAT WE WERE TALKING ABOUT IS SETTING A FEE AT THIS POINT IN TIME. THE ISSUE OF SET AGO FEE IS SEPARATE FROM THE ISSUE OF CREATING CONTRACTS. THE CONTRACT PART OF THIS HAS ALREADY BEEN RESOLVED AND THE BOARD HAS ACTED ON APPROVING A CANTING FORMAT AND GIVING THE DIRECTOR AUTHORITY TO SIGN THOSE CONTRACTS BUT EACH OF THOSE CANTING SAYS THE FEE IF APPLICABLE WILL BE DERMD SEPARATELY BY THE BPU, SO THIS IS THE PART OF THE PROCESS THAT REMAINS TO BE PERFORMED AND SO PRIOR TO THE AD HOC MEETING, STAFF HAD PUT OUT A PUBLIC NOTICE THAT AT THIS MEETING, WE WERE GOING TO BE CONSIDERING A PROPOSAL RECOMMENDED BY STAFF WHICH PROVIDED FOR NO FEES FOR THE REMAINDER OF 2019 AND THEN AN ESCALATION OER THE NEXT FOUR YEARS FROM 1250 PER ACRE FEET TO 25 PER ACRE FEET, 37 PER ACRE FEET ENDING AT A FINAL $50 PER ACRE FOOT IN 2023 AND GOING FORWARD. SO, AFTER STAFF PRESENTED THAT RECOMMENDATION, THERE WAS AN ALTERNATIVE PROPOSED AT THE AD HOC MEETING AND ON A 2-1 VOTE, THE SUB-COMMITTEE REJECTED THE STAFF PROPOSAL AND ADOPTED AN ALTERNATIVE PROPOSAL. THAT ALTERNATIVE PROPOSAL WAS TO PROVIDE FOR NO FEE IF THE REMAINDER OF 2019 AND 20 AND THEN TO IMPLEMENT THAT ESCALATING SCHEDULE OVER THE FOLLOWING FOUR YEARS FROM 2021 TO 2024 SO THAT WE’D END U AT THE FINAL DOLLAR FIGURE IN 2024 INSTEAD OF 2023. BECAUSE THE SUB-COMMITTEE MADE THIS ALTERNATIVE RECOMMENDATION, WE HAD TO TAKE THE PUBLIC NOTICE HEARING OFF FOR TODAY AND SO A NEW NOTICE WOULD HAVE TO BE POSTED. THE PUBLIC HEARING CAN BE NOTICED AND HEARD ON OCTOBER 3 IN FRONT OF THE NXT BPU MEETING, IF THE BOARD DECIDES TO MOVE FORWARD WITH THE SUB-COMMITTEE’S RECOMMENDATION, AND I’LL BE HAPPY TO ANSWER ANY QUESTIONS THAT BOARD MEMBERS MAY HAVE AND BOARD MEMBER GRABILL MAY WISH TO MAKE SOME COMMENTS ALSO.>>THANK YOU, BOARD MEMBER GRABILL, ANY COMMENTS FROM YOU?>>AND IS THE QUESTION — AS FAR AS I KNEW, THE RECOMMENDATION IS TO BE AGENDIZED ON OCTOBER 3, CORRECT? SO, WHAT WOULD BE THE NATURE OF MY COMMENTS ON THAT?>>I’M JUST GIVING A SUB-COMMITTEE REPORT, IEM REPORTING OUT ON THE SUB-COMMITTEE, THE REPORT I’M MAKING SUGGESTS THAT IF THE BOARD ADOPTS THE SUB-COMMITTEE’S RECOMMENDATION, THEN THE PROCESS WILL BE THAT ON OCTOBER 3, THE PUBLIC HEARING THAT WAS PREVIOUSLY SCHEDULED FOR TODAY BUT HAD TO BE MOVED BECAUSE OF TIMING REQUIREMENTS, THAT HEARING WOULD BE SET ON OCTOBER 3 AND THE RECOMMENDATION THAT’S BEEN PROPOSED BY THE SUB-COMMITTEE IS THE ALTERNATIVE ONE TO THE STAFF RCOMMENDATION SO THAT’S WHAT WOULD BE SET FOR HEARING ON OCTOBER 3 IS THE SUB-COMMITTEE’S RECOMMENDATION.>>RIGHT, THAT WAS MY UNDERSTANDING, YEAH, NO, I AGAIN, I SECOND VICE CHAIR AR[ph]’S COMMENTS ABOUT STAFF’S WORK OVER THE PAST THREE YEARS ON THIS, IT’S BEEN REALLY REMARKABLE TO SEE JUST THE SHIFT IN WORKING RELATIONSHIPS AND ATTITUDES FOR SOMETHING TAT’S BEEN A CONTINGENT AND A RELATIONSHIP OF MUTUAL AID AND REALLY HAS BENEFITED BOTH THE DEPARTMENT AND THE USERS FOR MANY YEARS, SO THANK YOU FOR TAKING THE TIME TO REALLY MAKE IT RIGHT BUT ALSO MAKE IT BETTER AND FIGURE OUT A PATH FORWARD THAT IS REALLY GOING TO WORK, MY ONLY COMMENT NOW, I’M SAVE MY COMMENTS WHEN THE FULL BOARD IS HERE ON OCTOBER 3, BUT MY ONLY COMMENT NOW IS I TOTALLY RESPECT STAFF’S RECOMMENDATION AND THE ONE THAT CAME TO THE SUB-COMMITTEE, THE PRIMARY REASON FOR THE AMENDMENT OR ALTERNATIVE PROPOSAL WAS JUST THAT IT WAS COMMUNICATED THAT THE FIRST YEAR WOULD BE AT 0 AND THAT SUBSEQUENTLY THE GRADUATED RATE FEE STRUCTURE WOULD GO UP, SO MYELIN AND I CAN’T SPEAK FOR BOARD MEMBER BADENFORT, SHE DID VOTE FOR THE PROPOSAL, MY FEELING WAS THAT WE SHOULD HONOR THAT THE FIRST YEAR AND NOT JUST THE LAST COUPLE OF MONTHS OF 2019 WOULD BE THE START OF THAT NEW FEE SCHEDULE AND THAT THAT WOULD BE MORE AMENABLE BOTH FOR OUR CLARITY AND FOR THE USERS MOVING FORWARD SO THAT COULD REALLY START FRESH AND NOT HAVE ANY CONFUSION. AGAIN, I’LL RESERVE MORE OF MY COMMENTS AND SORT OF BACKGROUND ON THAT FOR THE MEETING ON OCTOBER 3. SO, THANK YOU AGAIN.>>VICE CHAIR ARNONE?>>IF WE’RE GOING THE DESCRIBE THE REASONS FOR THE ACTIONS TAKEN, I DO WANT TO POINT OUT THAT MY VIEW WAS THAT THERE WAS A BALANCED REACH DURING THE COURSE OF THIS EXTENSIVE PROCEDURE AND THERE WAS GIVE AND TAKE ON BOTH SIDES, THE PROPOSAL RECOMMENDED BY STAFF WAS NOT NEWLY RECOMMENDED ON THAT DATE, IT HAD BEEN RECOMMENDED MONTHS BEFORE, CIRCULATED MONTHS BEFORE AND NOT A SINGLE CON TIFP WENT HAD OBJECTED TO THAT PARTICULAR FEE SCHEDULE SO IT WAS MY VIEW THAT THE BALANCE — AND THE BALANCE INVOLVES THE FACT THE CITY’S GOING TO LOSE REVENUE, THE CITY WILL LOSE AROUND 250 THOUSAND DOLLARS FROM REVENUE THAT WOULD OTHERWISE HAVE BEEN COLLECTED IN 2020 AND WILL NOT HAVE THAT REVENUE NOW THAT THIS RECOMMENDATION IS MADE SO IT’S A SHIFT IN THE BALANCE THAT WAS NEGOTIATED OVER THE COURSE OF THE THREE YEAR PROCESS THA,’S WHY I SUPPORTED STAFF’S RECOMMENDATION, A DIFFERENT DECISION WAS MADE AND THAT’S THE WAY THE PROCESS WORKS SO THAT’S THE REASON THAT I TOOK THE POSITION I DID AT THE SUB-COMMITTEE.>>ANY OTHER BOARD MEMBER COMMENTS? ANY OTHER SUB-COMMITTEE REPORTS? ALRIGHT, THANK YOU, BOTH, FOR YOUR COMMENTS. ITEM NUMBER 4, THE MINUTES OF AUGUST 15TH WILL BE APPROVED AND WE WILL MOVE TO OUR TWO STAFF BRIEFINGS, 5.1 ON CREEK WEEK.>>SO, WE’RE GOING TO HAVE — KAY ROBINSON, OUR RESEARCH AND PROGRAM COORDINATOR IS GOING TO TALK ABOUT OUR CREEK WEEK PROGRAM.>>WELCOME.>>THANK YOU, DIRECTOR BURKE, GOOD AFTERNOON, CHAIRMAN, ON SEPTEMBER 10, THE CITY COUNCIL PROCLAIMED THAT SEPTEMBER 21 THROUGH SEPTEMBER 28 WAS CREEK WEEK IN THE CITY OF SANTA ROSA. LAST MONTH, MY COLLEAGUE, NICK SEDANO PRESENTED TO YOU THE STREETS TO CREEKS CAMPAIGN. THE OBJECTIVES OF THAT CAMPAIGN ARE TO BUILD BRAND AWARENESS, CHANGE BEHAVIOR AND ENCOURAGE PEOPLE TO TAKE ACTION. CREEK WEEK IS A GREAT OPPORTUNITY FOR OUR CITIZENS TO TAKE ACTION. LAST YEAR, THROUGH VOLUNTEER CLEANUPS ALONE, WE REMOVED 127 YARDS OF TRASH FROM OUR CITY CREEKS. THIS YEAR, WE HAVE SEVERAL EVENTS PLANNED FOR CREEK WEEK. ON SATURDAY SEPTEMBER 21, WE’LL BE KICKING THE WEEK OFF WITH A CREEK KLAO*ENUP AT PRINCE MEMORIAL GREENWAY, WE’LL PROVIDE NRO*F AND IS TOOLS, WE HAVE ACTIVITY, SNACKS AND RAFFLE PRIZES. ON MONDAY SEPTEMBER 23, WE WILL BE CONDUCT AGO TOUR OF THE DOWNTOWN UNDERGROUND COVERT, WE HAVE HAD AN OVERWHELMING AMOUNT OF INTEREST FOR THIS EVENT AND ALL 75 SPOTS HAVE BEEN FILLED. IF YOU ARE ATTENDING THIS TOUR, WE’D LIKE YOU TO KEEP IN MIND THAT CLOSED TOE SHOES ARE REQUIRED AND THERE IS ALMOST A 100% CHANCE THAT THEY WILL GET WET. ON THURSDAY SEPTEMBER 26, WE’LL BE TAKING A NATURE WALK ALONG THE PICTURESQUE ROSELAND CREEK, THIS WILL BE A SLOW INTERACTIVE WALK LED BY OUR EXPERIENCED ENVIRONMENTAL SPECIALISTS. ON SATURDAY SEPTEMBER 28, WE’LL END THE WEEK WITH A TOUR OF THE LAGUNA TREATMENT PLANT, THIS WILL BE A CHANCE FOR OR CITIZENS TO LEARN ABOUT THE DIFFERENCES BETWEEN UNTREATED STORMWATER AND TREATED WASTEWATER. CLOSED TOE SHOES ARE ALSO REQUIRED FOR THIS EVENT. SANTA ROSA HAS MORE THAN 100 MILES OF CAOEBLGS THAT FLOW TO THE RUSSIAN RIVER AND EVENTUALLY OUT TO THE PACIFIC OCEAN, UP TO 80% OF OCEAN DEBRIS ORIGINATES FROM LAND BASED SOURCES. IT’S UP TO US TO KEEP THOSE CREEKS CLEAN AND FREE OF DEBRIS AND I HOPE YOU HAVE THE CHANCE TO MAKE IT OUT TO ONE OF OUR EVENTS. THANK YOU.>>THANK YOU, MS. ROBINSON, ANY QUESTIONS OR COMMENTS FROM THE BOARD? I HOPE IT’S A SUCCESSFUL WEEK. I’M SAD TO HEAR ALL THE SPOTS ARE FILLED FOR THE UNDERGROUND TOUR, BUT — >>I’M SURE WE CAN MAKE AN EXCEPTION IF YOU WANTED TO COME OUT.>>WELL, THEN I WILL ENCOURAGE ANY BOARD MEMBER WOULD ARE INTERESTED TO CONTACT MS. ROBINSON AND I WILL DO THAT.>>IT MAY OR MAY NOT BE THE CASE BUT THERE WAS PUNK ROCK AND ROCK AND ROLL IN THOSE TUNNELS IN THE 90’S, DON’T ASK ME HOW I KNOW. ER>> THANK YOU VERY MUCH. ALRIGHT, ITEM 5.2 IS A STAFF BRIEFING ON THE PREPAREBACKER PREPAREDNESS FOR PUBLIC SAFETY POWER SHUT-OFFS, DEPUTY SDREKT TOR SHOVRONI, WELCOME.>>GOOD AFTERNOON, CHAIR GALVIN, MEMBERS OF THE BOARD, IEM HERE TODAY TO DISCUSS PUBLIC SAFETY POWER SHUT-OFF OR BETTER KNOWN AS PSPS. JUST TO EXPLAIN A LITTLE BIT ABOUT WHAT A PSPS IS, FOR PUBLIC SAFETY, IT MAY BE NECESSARY FOR PG&E TO PROACTIVELY TURN OFF ELECTRICITY WHEN GUSTY WINDS AND DRY CONDITIONS COMBINE WITCHED HEIGHTENED FIRE RISKS ARE FORE CASTING FOR THIS AREA AND THE SURROUNDING AREA AND THIS IS CALLED A PUBLIC SAFETY POWER SHUT-OFF OR A PSPS. SO, YOU MAY BE WONDERING WHEN DO WE ANTICIPATE THIS TO HAPPEN, THE PSPS EVENTS WILL ESSENTIALLY HAPPEN WHEN WE ARE IN A RED FLAG FIRE CONDITIONS AND WE ARE ALSO FORECAST TO HAVE HIGH WIND SPEEDS ALONG WITH THE NORMAL CONDITIONS THAT ARE REQUIRED FOR A RED FLAG EVENT. PG&E WILL ONLY PROACTIVELY TURN OFF POWER WHEN EXTREME FIRE CONDITIONS ARE FORECAST AND NOT EVERY RED FLAG EVENT WILL QUALIFY FOR A SHUT DOWN, THEY MUST BE ACCOMPANIED BY THE HIGH SPEED WINDS BEFORE THE PSPS WILL BE ACTIVATE ED. CUSTOMERS IN HIGH FIRE THREAT AREAS ARE MORE LIKELY TO B AFTER HINGED BY ANY ELECTRICAL CUSTOMER COULD HAVE THEIR POWER SHUT OFF IF A LINE TLA THA* SUPPLIES POWER TO OUR COMMUNITY PASSES THROUGH A HIGH FIRE THREAT AREA. SO, PG&E IS WORK WITCHING THE CITY TO HELP US UNDERSTAND HOW THESE PSPS EVENTS WILL IMPACT OUR SYSTEMS, WE’RE TRYING TO GATHER AS MUCH INFORMATION ON THE ANTS PATES IMPACTS ON SUCH OUTAGE T DURATION OF THESE OUTAGE AND IS THE OPERATIONAL DETAILS ON HOW POP — POWER WILL BE RESTORED. WE COULD BE WITHOUT POWERS FOR FIVE DAYS OR MORE DEPENDING ON THE WEATHER EVENT AND HOW LONG IT TAKES TO INSPECT THE LINES AFTER THE POWER IS SHUT OFF, THEY ARE REQUIRED TO INSPECT THEIR POWER LINES AS A SAFETY MEASURE. AND ALTHOUGH IT’S DIFFICULT TO KNOW EXACTLY WHERE THE POWER WILL BE TURNED OFF DUE TO THE MINI MICRO CIMB MANT INS OUR AREA, WE ARE TRYING TO BETTER UNDERSTAND WHICH READINGS OF THE CITY WILL MOST LIKELY LOSE POWER DURING ONE OF THESE EVENTS. PG&E IS CONTINUALLY MONITORING SEVERAL WATHER STATIONS AND HAS GROWLED TO NOTIFY US AS MUCH AS 48 HOUR INS ADVANCE. WE WILL REMAIN IN CONTACT WITH THEM UNTIL THE OUTAGE OCCURS AND THROUGHOUT THE OUTAGE AND THEN UNTIL POWER IS RESTORED. DESIGNATED MEMBERS OF WATER’S TEAM WILL PARTICIPATE IN CONFERENCE CALLS LEAD TOING THE EVENT TO MAKE SURE WE’RE WELL INFORMED AND READY AS POSSIBLE BEFORE POWER IS CUT. PG&E IS USING CALLS, TEXTS, E-MAILS, SOCIAL MEDIA, LOCAL NEWS AND RADIO TO SPREAD THE INFORMATION ABOUT THESE PSPS EVENTS, BUT IT IS IMPORTANT FOR THE PUBLIC TO MAKE SURE THAT PG&E HAS THEIR CONTACT INFORMATION SO THEY CAN BE NOTIFIED OF A PENDING PSPS. THE CITY HAS PROVIDED PG&E WITH 24 HOUR CONTACT INFORMATION FOR ESSENTIAL STAFF SO WE’LL BE INFORMED OF A PENDING PSPS EVENT BEFORE IT HAPPENS. WE D ANTICIPATE THESE E VENTS WILL IMPACT OUR REGIONAL OPERATIONS, LOCAL OPERATIONS AND SOME OF THE PRIVATE SYSTEMS THAT ARE CONNECTED TO OUR INFRAHAVE YOU BEENING KHUR. TO BE BETTER PREPARED FOR THESE E VENTING WE ARE REVIEWING AND DRAFTING NEW STANDARD PROCEDURE TOS ENSURE THEY MATCH THE NEEDS OF AN EXTENDED POWER OUTAGE. THESE PROCEDURES INCLUDE DEVELOPING PROCEDURES FOR OUR DEPARTMENT OPERATION CENTER KNOWN AS OUR DOC AND CLARIFYING TRIGGER POINTS FOR EMERGENCY OPERATION CENTER OR EOC AND IDENTIFYING RESOURCES AND THE AVAILABILITY OF ADDITIONAL RESOURCES KNOWING THAT OTHERS WILL BE NEEDING SIMILAR RESOURCES AT THE SAME TIME. WE’RE PREPARING SAFF FOR THE POTENTIAL ACTIVATION OF AN EOC OR DOC WHICH WILL IMPACT THEIR SCHEDULE AND THE LNGTH OF TIME PER DAY THEY WILL BE WORKING AND WE HAVE ALSO DEVELOPED SEVERAL FUELING PLANS TO ENSURE OUR BACKUP GENERATORS CAN BE SUPPLIED WITH THE NECESSARY FUEL NEEDED TO LAST THE ENTIRE PSPS EVENT. OUR REGIONAL OPERATIONS IS THE HIGHEST USER OF ELECTRIC POWER FOR THE WATER DEPARTMENT BUT FORTUNATELY THEY ARE ALSO HAVE A ROBUST BACKUP GENERATOR POWER SUPPLY. THE LAGUNA TREATMENT PLANT IS SUPPORTED WITH SEVERAL BACKUP GENERATORS, THE TREATMENT FACILITY HAS TWO 2 MEGA WATT GENERATORS THAT AUTOMATICALLY TURN ON WHEN THEY SENSE THE LOSS OF POWER, THESE GENERATORS ARE SUPPLIED FUEL FROM A 15 THOUSAND GALLON FUEL TANK THAT SHOULD SUPPLY ENOUGH FUEL FOR THE TREATMENT PLANT TO OPERATE FOR SEVERAL DAYS WHEN COMBINED WITH THE USE OF OUR CHP GENERATORS. AIZ MENTIONED, THE TREATMENT FACILITY CAN ALSO SPOURPT ITS POWER NEEDS BY OPERATING ONE OR ALL OF ITS FOUR 1.1 MEGA WATT COMBINED HEAT OR POWER OR THE CHP GENERATE TOSER, L*LT THESE GENERATORS DO NEED THE 2 MEGA WATT GENERATORS TO BE FUNCTIONAL TO FUNCTION PROPERLY, THEY MUST SENSE THERE IS A POWER SUPPLY BEFORE THEY CAN BE USED BECAUSE THEY’RE ESSENTIALLY MEANT TO SUPPLEMENT THE FACILITY’S POWER SUPPLY, NOT TO BE THE SOLE PROVIDER OF POWER FOR THE FACILITY. BUT IT DOES ALLOW US TO USE LESS FUEL IN THE 2.2 MEGA WATT SYSTEM AND SUPPLEMENT THAT WITH THE OTHER COMBINED HEAT AND POWER GENERATORS. THESE EVENTS WILL ALSO IMPACT OUR GEYSERS AND RCLAMATION SYSTEMS AND IN THE EVENT OF A PSPS, WE WILL STOP FLOW TO THE THE GEYSERS, THE PUMPS THAT PUMP THE GEYSERS ARE NOT SUPPORTED WITH BACKUP GENERATION AND DURING A LOSS OF POWER, THE GEYSER SYSTEM WILL ESSENTIALLY BE SHUT DOWN FOR THE ENTIRE E VENTS. WE WILL STILL BAIBL MOVE WATER THROUGHOUT OUR RECLAMATION SYSTEM SO WE CAN DIRECT FLOWS TO DIFFERENT STORAGE PONDS BUT WILL NOT BE ABLE TO SUPPLY WATT TORE OUR AG USERS BECAUSE THE FARM RANCHES DO NT HAVE BACKUP GENERATORS. WE HAVE STARTED INFORMING THE PROCESS OF INFORMING OUR AG USERS AND THEY WILL BE SENDING THEM LETTERS ON ADDITIONAL DETAILS ON THIS. WE ALSO ANTICIPATE IMPACTS TO OUR LOCAL OPERATIONS, WTER DISTRIBUTION AND SEWER COLLECTION SYSTEMS AND BECAUSE A MAJORITY OF OUR WATER SUPPLY COMES TO U VIA THE AQUEDUCT SYSTEM, WE NEEDED TO ENSURE OUR SUPPLIER HAD A BACKUP PLAN AS WELL. WE’VE BEEN WORKING WITH SONOMA WATER AND THEY HAVE ASSURED US THEIR FACILITIES ARE SUPPORTED WITH BACKUP GENERATION AND WILL BE FUNCTIONING NORMALLY DURING A PSPS EVENT. WE DO HAVE AN OPERATING PROCEDURE TO OPERATE OUR FARMER’S LANE WELLS WITH BACKUP POWER ALTHOUGH WE WOULDN’T LIKELY OPERATE THE WELLS OR THE TREATMENT FACILITY DURING A PSPS EVENT. SO, YU MAY NOTICE THE AREA IN LIGHT MRAO*U IF THE SLIDE ABOVE YOU, WE REFER TO THIS AS THE AUK WI DUCT ZONE OR CENTRAL CITY, WE DON’T ANTICIPATE THIS DISTRIBUTION OF OUR SYSTEM WILL SEE AN INTERRUPTION IN WATER S*FRS. THE AQUEDUCT ZONE CONSISTS OF APPROXIMATELY 65% OF OUR CUSTOMERS AND WE ANTICIPATE THAT THE AQUEDUCT ZONE WILL REMAIN UNCHANGED DURING THESE EVENTS BECAUSE THE WATER TO THE DISTRIBUTION SYSTEM AND PRESSURE ARE PROVIDED BY THE AQUEDUCT, SONOMA WATER WILL CONTINUE TO OPERATE ON BACKUP POWER AS NECESSARY. AS FAR AS OUR WATER RESERVOIRS, OUR TANKS NEED LITTLE POWER TO OPERATE, ONLY ENOUGH TO RUN OUR SCATA AND MONITORING SYSTEM BUT ARE LOCATED AT OR RESERVOIRS AND THESE HAVE BACKUP BATTERY POWER TO HAVE [INAUDIBLE] OUR OPERATIONS TEAM HAS MAINTAINED A PROCEDURE TO ROTATE THE BATTERIES DURING AN EXTENDED PSPS EVENT. I SHOULD ALSO MENTION THAT MANY O OUR RESERVOIRS AND CAN BE POWERED AT THE BACKUP GENERATORS AT THE CONNECTING PUMP STATION, WE ARE ALREADY RUNNING A POWER SUPPLY FROM THE PUMP STATION TO THE RESERVOIR TO BETTER HANDLE AN OUTAGE BUT THAT DOES NOT EXIST AT ALL RESERVOIRS. FORTUNATELY OUR WATER PUMP STATIONS HAVE — ALL HAVE BACKUP GENERATOR POW E THEY’RE ON-SITE GENERATORS, THESE CAN OPERATE FOR AN EXTENDED PERIOD OF TIME AND WILL BE SUPPORTED BY ONE OF OUR MINI REFUELING PROCEDURES,S, WE HAVE DETERMINED HOW LONG EACH GENERATOR CAN OPERATE WITH ITS CURRENT FUEL SUPPLY ASK WE CAN ALSO OPERATE OUR PUMP STATIONS WITH PORTABLE PUMPERS THAT CAN CONNECT TO EACH STATION IN THE EVENT OF A GENERATOR FAILURE. OUR PUMP STATION ARES ALREADY PLUMBED IN A WAY THAT ALLOW US TO CONNECT TO THESE PUMPERS QUICKLY IF NEEDED. OUR LOCAL SEWER COLLECTION SYSTEM IS SUPPORTED BY 17 SEWER LIFT STATIONS, ALL BUT THREE OF THESE STATIONS HAVE STATIONERY GENERATORS ON-SITE. OF THE THREE THAT DON’T HAVE GENERATOR, ONE IS PREWIRED FOR A MOBILE GENERATOR AND PREPLUMBED FOR A PORTABLE PUMPER IF NEEDED. THE TWO OTHER STATIONS ARE VERY SMALL AND HAVE VERY LOW FLOW AND WE WILL SERVICE THESE LIFT STATIONS WITH OUR SERVICE TRUCK, VERY SIMILAR TO WHEN WE SERVICED THE BURN STATIONS. ALL OF OUR SEWER LIFT STATIONS INCLUDING THE THREE WITHOUT GENERATORS HAVE BATTERY BACKUP SYSTEMS THAT WILL ALLOW US TO CONTINUE TO POWER OUR PROGRAMMABLE LOGIC CONTROLLERS WHICH WE REFER TO AS PLC’S THAT ALLOW US TO CONTINUOUSLY MONITOR THE WET WELL LEVELS REMOTELY THROUGH OUR SCATA SYSTEM. WE ALSO WAN TO CONSIDER FACILITIES ESPECIALLY OUR UFO FACILITY AND THE UFO CAN OPERATE AT NORMAL CAPACITY WITH THE STATION AREA GENERATOR THAT’S ON SITE AT THE FACILITY. THE UFO IS ALSO THE LOCATION OF THE CITY EMERGENCY OPERATION CENTER AS WELL AS THE WATER DEPARTMENT, DEPARTMENT OPERATIONS CENTER. THIS FACILITY WILL ALSO BECOME A TEMPORARY WORKPLACE FOR OTHER EMPLOYEES THAT MAY NOT NORMALLY WORK AT A FACILITY THAT DOESN’T HAVE FULL BACKUP GENERATOR POWER SUCH AS OUR MSC SOUTH LOCATION. WE ALSO RECOGNIZE THE NEED TO INFORM OUR CUSTOMERS THAT THEY MAY BE IMPACTED IF THEY HAVE A WATER BOOSTER PUMP OR A SEWER GRINDER PUMP OR A PRIVATE LIFT STATION THAT IS CONNECTED TO OUR INFRASTRUCTURE. THESE ARE IMPORTANT PIECES OF PRIVATE INFRASTRUCTURE THAT ARE OPERATED AND MINTAINED BY THE PRIVATE PROPERTY OWNERS AND IS IMPORTANT THAT OUR COMMUNITY BE PREPARED TO OPERATE THESE SYSTEMS WITH BACKUP POWER DURING A PSPS. THESE ARE NOT SYSTEMS THAT ARE SUPPORTED BY SANTA ROSA WATER. PRIVATE WEMS ARE ALSO PRIVATE INFRASTRUCTURE THAT ARE r OPERATED AND MAINTAINED BY PRIVATE PROPERTY OWNERS, IF THIS IS A REZ DENTS OR COMMERCIAL PROPERTIES ONLY WATER SOURCE, IT IS IMPORTANT THAT THEY BE PREPARED TO OPERATE THESE SYSTEMS BY A BACKUP GENERATOR DURING THE EVENT OF A PSPS. TO HELP INFORM OUR COMMUNITIES THAT THEY WILL NEED TO HAVE A PLAN TO OPERATE THESE PRIVATE SYSTEMS, WE ARE USING SEVERAL METHODS OF COMMUNICATION AND OUTREACH TO SPREAD THE WORD. SPECIFIC INFORMATION REGARDING THESE PRIVATE SYSTEMS IS LOCATED ON AN SR CITY.ORG/WATER NEWS ITEM THAT CAN BE SEEN ONLINE, WE ARE SENDING LETTERS TO THE CUSTOMERS THAT WE MRAO*EF HAVE THESE PRIVATE SYSTEMS TO HELP BETTER INFORM THEM AND WE WILL ALSO BE SENDING WATT LETTERS TO THE AG COMMITTEE TO INFORM THEM THEY WILL BE IMPACTED BY THESE EVENTS. IT’S ESTIMATED THAT OVER 5 THOUSAND PEOPLE ATTENDED THE SONOMA READY DAY ON SEPTEMBER 8 WHICH IS IN AN EFFORT TO HELP PREPARE FOLKS FOR A LENGTHY LOSS OF POWER AND THE JULY/ALL WATER BILL INFORMATION INSERT WENT OUT TO OVER 150 THOUSAND DOLLARS CUSTOMERS. SOCOALERT IS THE BEST WAY TO KEEP INFORMED BT YOU HAVE TO SIGN UP THERE TO BE NOTIFIED. PG&E CONTINUE TOS UPDATE THEIR WEBSITE AND HAVE STARTED SHOWING MAPS OF THE AREAS THAT COULD BE IMPACTED. THESE MAPS SHOW FAIRLY WIDE AREAS MAY NOT BE TE EASIEST TO READ BUT THEY ARE GETTING BETTER OVER TIME. THE MORE WE AS A CITY AND OUR CUSTOMERS UNDERSTAND ABOUT PG&E’S PLAN TO INFORM US HOW LONG POWER WILL BE SHUT OFF, HOW LONG THEY ANTICIPATE WE WILL BE WITHOUT POWER AND HOW POWER WILL BE RESTORED, THE BETTER WE CAN BE PREPARED AS A COMMUNITY. AND I WOULD BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.>>THANK YOU VERY MUCH. QUESTIONS FOR THE DEPUTY DIRECTOR? IT’S INTERESTING TIMES WE’RE LIVING IN AND I’M SURE WE’LL MANAGE IF AND WHEN WE HVE THESE OUTAGES BUT IT’S NICE TO SEE THAT STAFF IS WORKING ON THINGS THAT WILL GET OUT TO THE PUBLIC AND KEEP OUR RATEPAYERS INFORMED, SO THANK YOU.>>THANK YOU.>>ANY OTHER QUESTIONS OR COMMENTS? VERY GOOD, THANK YOU. ANY PUBLIC COMMENTS ON NON-AGENDA MTTERS? SEEING NO ONE RISE, WE HAVE NO REFERRALS, NO WRITTEN COMMUNICATIONS, ANY BOARD MEMBER REPORTS? DIRECTOR’S REPORT?>>TANK YOU. A COUPLE OF THINGS TO UPDATE THE BOARD ON. FIRST, I WANTED TO JUST LET THE BOARD KNOW THAT AS YOU MAY RECALL, WE ARE LEASING, HUNTER ARE LEASING THE FULTON ROAD CHURCH PROPERTY WHICH WILL BE THE FUTURE SITE OF OUR SEWER LIFT STATION. WE HAVE BEEN WORKING ON HAVING A PERMANENT PERIMETER FENCE INSTALLED AROUND THE CHURCH PROPERTY AND THAT FENCING HAS BEEN INSTALL AND HAD THE CRACK TOR IS CURRENTLY WORKING ON THE AUTOMATIC ENTRY GATES AND WE MRAO*EF THE ENTRY GATES SHOULD BE ON-SITE WEDNESDAY NEXT WEEK AND THEN ONCE THE GATES ARE INSTALLED AND FULLY OPERATIONAL, THAT PROJECT WILL BE COMPLETE, SO THAT’S BEEN SOMETHING WE’VE BEEN LOOKING TO DO SINCE WE ACQUIRED THE PROPERTY BECAUSE WE HAD TEMPORARY FENCING BUT WE WERE HAVING A BIT OF ATTRACTIVE NUISANCE IN THE AREA, SO WE BELIEVE THAT PERMANENT FENCING SHOULD HELP. ALSO WANTED TO GIVE THE BOARD SOME GOOD NEWS, THE PUBLIC ASSISTANCE FEMA PROJECT FOR OUR WATER CONTAMINATION PROJECT HAS FINALLY BEEN OBLIGATED BY FEMA, IT’S BEEN A LONG TIME COMING AND A LOT OF WORK BY MANY, MANY FOLKS TO GET THAT PROJECT OBLIGATED SO REALLY GOOD NEWS. THE TOTAL OBLIGATION IS CURRENTLY AT 5.5 MILLION AND STAFF HAS WORKED WITH FEMA STAFF TO ALLOW US TO VERSION THE PROJECT WHICH MEANS WE CAN ADD SCOPE AD INCREASE THE REIMBURSABLE VALUE AS WORKING WITH FEMA, SO WE’RE LOOKING AT THAT BUT ALSO BECAUSE THE PROJECT IS NOW FINALLY OBLIGATED, WE CAN START TO SUBMIT REQUESTS FOR REIMBURSEMENT WHICH IS REALLY GOOD NEWS BECAUSE WE HAVE DONE A LOT OF WORK ON THAT PARTICULAR PROJECT. ON A RELATED NOTE, THIS WEEK WAS OUR FINAL WEEK OF TESTING ALL 65 HYDRANTS AND THREE SAMPLE STATION INS THE ADVISORY AREA, ALL RESULTS HAVE COME BACK SO FAR NON-DETECT WHICH IS REALLY GREAT NEWS, THAT MEANS GOING FORWARD, WE WILL NO LONGER NEED TO BE SAMPLING ALL OF 65 HYDRANTS AND THREE SAMPLE STATIONS BUT WHAT WE WILL DROP DOWN TO IS QUARTERLY SAMPLING OF TWO SAMPLE STATIONS IN THE AREA. SO, JUST REALLY WANT TO THANK STAFF AND THE TEAM, IT WAS A HUGE EFFORT TO WORK ON THAT PROJECT AND RESOLVE THE CONTAMINATION ISSUE, A NEVER BEFORE EXPERIENCED CONTAMINATION ISSUE IN SUCH A TIMELY FASHION AS WELL AS IN A WAY WHERE WE DIDN’T HAVE TO END UP HAVING TO COMPLETELY REPLACE FIVE MILES OF PIPE IF NR* THE AREA ASK SIGNIFICANTLY LESS COST TO OUR RATEPAYERS TO RESOLVE THE ISSUE, SO ALL GOOD NEWS IN RELATION TO THE CONTAMINATION PROJECT. AND THEN I WANTED TO PASS OUT SOME BROCHURES, SOME BOARD MEMBERS ALREADY HAVE THEM, IF THERE’S TOO MANY, FEEL FREE TO TAKE WHAT YOU WANT OR LEAVE WHAT YOU DON’T, WE HAVE BEEN AS WAS NOTED EARLIER WORKING WITH RENEWABLE SONOMA UNDER AN EXCLUSIVE NEGOTIATION AGREEMENT TO LOOK AT THE OPPORTUNITIES TO POTENTIALLY SITE THE REGIONAL ORGANICS PROCESSING FACILITY. WE RECOGNIZED THAT WE REALLY NEEDED TO PUT TOGETHER A STRONG COMMUNICATION PLAN BECAUSE THIS IS A VERY BIG PROJECT WITH A LOT OF DIFFERENT BOARDS AND COMMITTEE THAT IS ARE GOING TO BE PARTICIPATING AS WELL AS TWO DIFFERENT SORT OF GOVERNMENT AGENCIES FOR LACK OF A BETTER TERM, ZERO WASTE SONOMA AS WELL AS THE CITY OF SANTA ROSA AND THEN PROJECT APPLICATION WHICH IS RENEWABLE SOEM MA, SO WE HAVE BEEN WORKING TOGETHER TO PUT TOGETHER A COMMUNICATION PLAN AND INFORMATION AND THAT WILL ALL BE GOING OUT HOPEFULLY EITHER LATER TODAY OR TOMORROW, YOU’LL BE RECEIVING AN E-MAIL, WE’LL SEND IT OUT TO BOTH THE BOARD AND THE COUNCIL WITH LINKS TO THIS MATERIAL AS WELL AS A LINK TO OUR DEDICATED SITE WHICH IS SR CITY.ORG SLASH [INAUDIBLE], WE’LL HAVE SOME TALKING POINT AND IS HAVE THE TRIFOLD AVAILABLE AT A NUMBER OF DIFFERENT LOCATIONS INCLUDE THING CITY.ING’S OFFICE HERE AT CITY HALL AS WELL AS THE LAGUNA TREATMENT PLANT, OUR COMPOST FACILITY AND AT OTHER WATER FACILITIES AS WELL, SO A LOT OF WORK AND INFORMATION THAT’S GOING INTO THIS COMMUNICATIONS AND MORE TO COME ON THE PROJECT AS IT DEVELOPS. AND THEN LAST, WE’RE JUST RECOGNIZING THAT MID SEPTEMBER AND WE’RE STARTING TO LOOK AT THE REST OF THE YEAR INCLUDING HOLIDAYS COMING UP, SO WE WANTED TO REMIND THE BOARD THAT IF YOU ARE AWARE OF ANY PLANNED ABSENCES OR HOLIDAY PLANNING THAT YOU MIGHT BE LOOKING TO HAVE SOME TIME OFF, IF YOU COULD PLEASE LET GINA MOW AND THAT WILL HELP US WITH UNDERSTANDING WAT BOARD MEETINGS WE’LL BE AVAILABLE THROUGH THE REST OF THE YEAR AND IF WE NEED TO CANCEL ANY AND THAT IS MY REPORT AND I’M HAPPY TO ANSWER FI QUESTIONS. . INGER ANY QUESTIONS FOR THE DIRECTOR? VERY GOOD, THANK YOU ALL FOR BEING HERE AND WE ARE ADJOURNED. ( MEETING IS ADJOURNED ).

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