Finance Committee Meeting 12-04-19

Finance Committee Meeting 12-04-19


Markham here Middleton here Quarles here McGillivray here Powell Miller Long here Kowall here Zack here We have a quorum Pledge of Allegiance I need a motion to approve the minutes Any discussion on the minutes seeing none all those in favor say aye
any opposition say nay motion carries I need a motion for the approval of the
agenda Commissioner McGill raise support by
Commissioner Markham any discussion on the agenda seeing none all those in
favor aye anybody opposed motion motion carries do
I have any public comment this morning O’Casey no public comment it’s closed
first item on the agenda is communications do I have a motion for
the communications is there any question about any of these on the consent yes dollar expense for Tanner Fieldman
professional marketing do we have an explanation other than fifteen hundred
and twenty six dollars for August and 4125 month any explanation so from the
county exec office I’m the Tanner Hillary would you be willing to address
this question about the Tanner yes when Executive Coulter was appointed in
August we contracted because of the urgency of that period of time in the
need to reassure County residents in terms of the transition to a new county
executive we contracted with Tanner Friedman to provide advice and counsel
and outside public relations services and so we have them on contract through
the end of the year when we like when Andy took over a change from change
treasurer from former treasurer and I think also with the clerk’s office we
assigned thousand dollars for that transfer over
is this why this was I mean they didn’t hire public relations people to do it I
mean it was for like state change in station
things like that have you got a additional cost of changing over that
we’re going to see no we don’t have any additional costs and the idea was was
discussed about whether we wanted to establish a transition budget but we
hoped not to have to do that and we decline that request but this was the
only thing specific to the transition that we needed to put in place next item number one I need a motion
please Commissioner good morning so this is the requirement by the state of
Michigan to present a deficit elimination plan for any funds that have
a deficit for the fiscal year this is a routine type item that we bring to the
Finance Committee the funds that are in deficit there are two capital project
related funds one of them dealing with chapter four drain and one dealing with
lake levels so with the resolution there is an attached letter that explains the
deficit elimination plan with the capital projects for the lake level
funds it’s primarily to to lake levels that have deficits that total around
$95,000 this that represents the deficit its bush lake level which has a
long-term 10-year assessment so the expense was incurred to make the repairs
to the lake level structure and that’s a timing issue where we’re collecting the
over a long period of time for the assessment upper straits Lake Dam
replacement that’s been on this report for several years now they
finally do did get the approval from the circuit court to establish the district
and that will be going out for a long-term assessment and they expect to
issue either obtain a loan or issue bonds for the $700,000 needed to repair
that so right now it’s in deficit because of preliminary costs that were
incurred for that lake level the other is the chapter four construction which
currently has a deficit of six hundred and sixty-five thousand dollars and
that’s primarily related to to chapter four drainage districts one of them
being lower Pettibone lake which implemented a 20-year long-term
assessment to fix some drainage issues or sanitary sewer issues in their
district that currently has a deficit of five hundred and ninety four thousand
dollars and the other one is a new one for Bald Eagle Lake they had experienced
some issues some residents made some enquiries and made some complaints to
the Water Resources Commissioner’s Office they looked at the infrastructure
that was in place and deem that there is a repair that’s necessary so there they
have some preliminary costs that impacted an initial deficit and they’re
looking at doing a long-term loan possibly 10 years to remake repairs to
that that district so this is just more or less a timing issue and we are
required to file this with the state and we will submit this with the state when
we submit our Khafre in March any other questions
seeing none yes yes yes yes yes yeah yes motion carries
next item Linn Europe Management and Budget budget fiscal year 2019 year-end
report in budget amendments I need a motion please okay you should have all
received a new copy of the entire packet last night in and is available on the
website I will start on it I believe it’s PDF page 83 that lists the table of
contents for the item listing the various the transmittal letter the
resolution and then the detailed explanations and the variances and so
forth so I will start on the transmittal letter which is document page to PDF 84
so overall for 2019 we ended the fiscal year by adding a roughly fourteen point
one million dollars to fund balance now that is made up of significant
expenditure favorability most of that 14 point 1 million dollars as a result of
we do have nine point two million dollars of that that has been requested
to be carried forward for projects that were initiated and appropriated in 2019
that were not able to be completed and in the resolution of the yeren report
those at nine point two now million dollars is being asked to be
reappropriation 9.2 million out we did have another 558
thousand dollars worth of outstanding purchase orders at the end of the fiscal
year that will be also reappropriation 2020 we also did have some significant
turnover favorability in personnel so typically over the last several years
we’ve had roughly anywhere between nine and a half million to ten and a half
million dollars in favorability with for general fund general purpose areas for
personnel costs that doesn’t just represent vacancies it also represents
turnover on temporarily under filling of positions with 2019 there was roughly
12.5 million dollars in favorability and I think we’re seeing some of that
favorability come through as well because of competition with other for
the private sector other got other governmental entities for recruiting and
it does take some time to fill positions and when you do have vacancies come into
play I can speak personally from just fiscal services I know we’ve had a lot
of turnover in the last several years especially within our supervisory
capacity within fiscal services and again so that adds to that favorability
so with revenue we did have on PDF 84 we did have property tax a favorability
primarily that’s due to we had a slight improvement of 0.35 percent over what
our adopted budget and it also has to do with the timing of collections related
to property taxes we did receive favorability from payment in lieu of
taxes from the the state roughly two hundred ninety seven thousand federal
grants we’ve had favorability made primarily due to Medicaid Medicaid
outreach revenue favorability and we’re looking at that I think we did make some
adjustments for 2020 with anticipation of some of that revenue coming in and
we’ll continue to monitor that we did have some state grant favorability
regarding monies that we received from these
for childcare Fund reimbursement we had more favorability related to their
administrative 10% reimbursement that they provide to us and we did make some
adjustments in 2020 to account for that as far as intergovernmental revenue and
reported with the third quarter forecast in May of 2019 we did receive an access
distribution and the personal property tax loss reimbursement from the state so
that also added to the overall favorability and we continue to have
some favorability within charges from charges for services and various
entities primarily the clerks in the treasurer’s office as well as the courts
and the childcare fund don’t indirect cost favorability I’m on page PDF 85
they had indirect costs revenue favorability with the indirect cost pool
being having larger salaries that have grown over the last couple of years
there a that recovery the indirect cost recovery has gone up and we did make
some adjustments in 2020 to account for that additional revenue flow um the last
large item is the investment income so we we have been experiencing favorable
return on investment from the treasurer’s investments at the
treasurer’s office is making and we did have a large market value adjustment
that measures the market value of investments as of 9:30 and we are
required to make that value adjustment so one of the large investments that we
hold in our portfolio that saw a significant increase as we hold the last
series for the retiree healthcare bonds the par value of that is 34 million
dollars the market value as of 9:30 was 39 and a half million dollars so that
investment was very valuable at the end of 9:30 you know and that’s just at a
snapshot in time so where did we end with expenditures overall in comparison
to the budget we had 38 point five million dollars in expenditure
favorability as stated previously we had 12 and a half million dollars of that
was related to personal personnel costs about eighteen point two million dollars
was contractual in nature and as I stated previously about nine point two
million dollars of that is carry forwards and it’s going to be requested
is in the resolution to be requested to be really appropriate in 2020 and the
last large one was about seven million dollars of transfer operating transfer
out favorability in the general fund typically we have favorability from
childcare for fund operations we budget for worst case scenario with the
childcare fund and we only transfer the amount that it’s required to provide
funding for that operation as noted on the transmittal letter there are there
were several departments that required an amendment with the end of 2019 to
make sure that they stayed within the budget control category those three
levels are personnel operating and internal support most of those areas
were able to cover those short falls within the category within their own
individual departments by taking it either from operating or internal
support Sheriff’s Office was the largest one with a approximately 1.2 million
dollar overtime shortfall within the the jail operations they did have
contractual operating favorability many different line items that when you added
it up would more than cover that however what not nesting more than cover cover
most of it but we did use some offsets with overtime reserve and revenue
sharing as well as public telephone Commission revenue to offset there some
other smaller ones minor ones were probate court prosecuting attorney
facilities and the county executive and those were primarily in internal support
just had to do with the overall allocation
between those those departments overall internal services were not unfavorable
you can see the those departments are named in the resolution and they are the
budget amendments are contained on document page number 12 and PDF page
number 94 that shows the budget amendments that were made to cover those
shortfalls also on PDF 86 it does again talk about the 9.2 million dollars
that’s included in the resolution that is going to be reappropriation
resolution the other things that we are continuing to monitor are the state
budget issues that have yet to be resolved by the state we were hopeful
that the supplemental would be resolved in December I mean I guess there is
still time I’m not gonna hold my breath to that but we do have some fairly
significant dollars that are on the table one of them being about 1.7
million dollars in jail reimbursement for the sheriff’s office another
$700,000 for secondary role patrol payment in lieu of taxes roughly 600,000
so those are items that we continue to monitor just and hope that the state
does come through and issue that supplemental to shore up that funding on
PDF 87 that starts the beginning of the resolution that lists the various fund
balance assignments for as of the end of the fiscal year
which includes restricted non spendable and assigned fund balances and also the
resolution also contains amendments that were necessary for 2019 and does it
contain some amendments to move monies around for 2020 if you look towards the
bottom of the document page 5 PDF 87 the third where is from the bottom that’s
where you’ll see the 9.2 million dollars in carry forward requests for the
general and if you look at PDF 84 you will see
the fun balanced assignments that were requested during the budget process in
September so you will see roughly just halfway through the page there’s a six
hundred and thirty seven thousand dollars for the Board of Commissioners
fun bounce assignment there was a request to add six hundred thousand
dollars there was an existing balance of thirty seven thousand so that six
hundred thousand dollars assignment was factored into the year-end report when
we close the books several where is is down you’ll see the three hundred
thousand dollars that was for the high school hydration stations and the last
whereas on the page includes the hundred thousand dollars that was for targeted
health services that the board of commissioners requested and PDF page 91
of the resolution in the a resolved paragraph second from
the bottom you’ll see that’s where the roughly five hundred and fifty eight
thousand dollars worth of encumbrances is listed and they the encumbrances by
department and division are listed and PDF 108 of your packet then we get into
on page 92 the individual carryforwards by Department are listed again it’s 9.2
million dollars there is a separate line item just to give you order of magnitude
roughly two hundred eighty six thousand is for health 225 for the county
executive five hundred and eighty three thousand is for economic development courts about 240,000 dollars 52nd
district court about just over ten thousand dollars the Board of
Commissioners had several carry for requests that told all around seven
hundred and twenty thousand dollars the Sheriff’s Office had five hundred
and thirty five thousand dollars worth of carry forward requests treasurer’s
office 109,000 corporation counsel ninety one hundred HR had about six
hundred and twenty nine thousand medical examiner’s nine thousand and then the
general fund non-departmental did have some significant carry forward requests
to the tune of around 5.8 million dollars and that’s primarily broken out
into a couple of areas one was the salary adjustment reserve that was
factored in for the implementation of the comps compensation study that was
expected to occur in 2019 it’s being requested that that be carried forward
and reappropriation 20 to help with that funding the compensation and those
discussions are ongoing with administration as we look at funding
options for that that plan there was a request for it was included in the
appropriation for 2019 for the drain office we cover a portion of the
assessments that relate to local roads and there was a project that was slated
to occur I think for the will mount drain that was expected to occur in 2019
it’s a timing issue and it will happen in 2020
so we’re requesting that to be carried forward the juvenile resentencing is an
ongoing item that was established I want to say three years ago it’s been a slow
process to bring those cases up but I think there’s 40 plus cases still to be
reviewed so that’s 1.1 million and then then there’s also the tri-party for for
allocations that were made that were not yet brought before the Board of
Commissioners if you refer to PDF 110 of your packet which is document
page 28 that is where you will you will see the listing of assigned fund balance
or the make up of the total fund balance for the general fund you’ll see the
first portion of the non spendable portion for prepaids and inventories
around two hundred forty six thousand the restricted amount that deals with
the land sale fund activity two years are required to be restricted that
totals around nine point seven million dollars and then there are about two
hundred and forty eight million dollars worth of reassignments that are made now
these are assignments that it requires a Board of Commissioners any of these
dollars so in order for anything to be used from here you will see a resolution
that has to come before the board to take action on that and to appropriate
those dollars on PDF page 111 that just highlights the summary by Department for
general upon general fund general purpose operations of the overall budget
to actual results for the fiscal year and with that I’ll be happy to answer
any questions that you may have thank you me I’m sure I’m just trying to
get to I have something highlighted but I think
I had the resolution in here twice so I’m trying to get back to where it
highlighted some things so what you’re saying though is like
where I see the Oakland County Health Division does not currently provide
comprehensive health care services within the County clinics and 4,000,000
is a sign for preventive health services there will have to be there will be a
separate resolution that’s cracked for all of these things the environmental
sustainability Workforce Development there’s where as the county is reviewing
its overall economic development model and 1 million is a sign for the economic
strategy implementation so there’s a lot of things in here that I was kind of I
was questioning but they will all require any fun balanced assignments
will require a separate resolution okay I think that’s all I have to say but so
who those so that was a request that came up through the administration in
looking at the overall assignments and they made an update to that and then
also for the other one for for 500,000 to address family planning so that that
is not a fun valence assignment that is an actual appropriation to make for 2000
so that one does actually say where is a budget amendment is recommended for 2020
to appropriate $500,000 within the health of Health Division we’re getting into family planning
services again correct what some Kathy’s here from the hotel does anything really
if they want to that over 17 years we find it I guess I should say referred
people but now it sounds like we’re getting back into services well this is
really a long-term plan to expand the services and the partnership that we
have with honor health to bring some comprehensive services under our roof
but not necessarily into the health division per se it would not be Health
Division staff providing services but it is a missed opportunity when we have the
number of high-risk individuals that come through our clinics both WIC and
our clinic services that we can’t connect them to other services that are
desperately needed in this population and when we refer them outside it’s it’s
really hit or miss whether or not they can actually connect to those services
due to transportation needs etc but the $500,000 is to provide a stopgap measure
prior to now Planned Parenthood did provide title 10 services for low-income
women who were seeking services in terms of women’s health overall women’s health
and they couldn’t if they couldn’t pay for services this was an opportunity but
now that is being those dollars are being taken up by honor and it is going
to be a while for honor Community Health to ramp up for that one of the things
that you should know is the health division or health departments across
the state may or may not receive title ten dollars that’s up to the health
department to make that and there are many reasons why they may
or may not engage with those services but we are required to assure that those
services are provided in the community so when we cut when we have an
accreditation visit as we will have this summer one of the things that we spend
some time doing with the state investigators is talk about how where
family planning services delivered in Oakland County well we pretty much
received a past in the past by saying that you know the title ten dollars are
coming through Planned Parenthood they serve X amount of clients and there are
a few other providers in the community that provide limited services in that
regard as well well note that there is a change in title ten dollars and in honor
our Community Health will not be fully up ramped up as of this summer we are
going to have to explain how we are assuring that these services are going
to still be available in the community we don’t know what the gap is going to
look like but this is five hundred thousand dollars that would be available
it’s a not to exceed but it’s an available for reimbursement for those
family planning services that are an expectation that are delivered in each
County okay but Kathy if you say we’re not going to provide the services
they’re still gonna need transportation so the transportation if we’re just
referring or giving we’re given five hundred thousand dollars to refer to
Planned Parenthood and we’re not going to perform the services they’re still
going to need transportation it’s just you know I’m saying is she’s saying the
transportation is a issue of people come in they’re at high risk or we’re missing
people if we’re not doing services there then we’re still so that argument
doesn’t hold ah because we’re still gonna need to be transported somewhere
else so I think it’s important to note I’m sorry
good morning route Hobbs from the executives office I think
I think it’s important to note that this is a up to in a reimbursement you know
model so these are these are people who have come you know have come through
Planned Parenthood or the preferred provider and was now seeking
reimbursement for the services they provided so this is not a check that’s
gonna go to any provider in 500,000 a person actually has to be seen by that
provider and then they’re able to seek reimbursement from the county for the
services they already provide so at that point to your transportation concern
they would have already found transportation one two you know the seek
the services services will provide it then it come back to the county so I
just wanted to be clear that this is an up – and a seek reimbursement about five
hundred thousand the resolution talks about four million five hundred thousand
is for the reimbursement for these family planning services okay for
Planned Parenthood okay the four million dollars is an assignment in that route
that funding requires an appropriation through a resolution the five hundred
thousand dollars the resolution speaks to where it’s requesting a budget
amendment so that’s how you can tell within the resolution if it says a
budget amendment is recommended we’re actually asking the resolution is
authorized requesting an appropriation if it says it’s an assignment then a
resolution has to be brought forward back forward to the board for
consideration they’ve got your Amendment and when we
vote on this we amend the budget for the 500,000 if you when you vote on this
year appropriating the 500 the 4 million dollars again is a separate assignment
that requires a separate resolution okay thank you madam chair um I just I feel
like we’re making policy decisions through the budgeting process here
instead of you know separating them out and doing policy through all our budget
hearings that I’ve been through through the many years when we’re going through
the budget hearings we’ve tried to stick just to the budget but here we’re
enacting policy through the budget process and I would rather see those
processes be more transparent and come through separately rather than
discussing them as we’re getting ready to pass budget amendments thank you I’d
like to address that matter so when we were doing budget hearings and voting on
a budget we didn’t know that we had gaps and health services that we are going to
be required to report on to the state at the time so these are needs that have
come out you know certainly the $500,000 appropriation you know to assure that we
don’t have a gap in services for our residents and then the four million is a
newer idea that frankly has been discussed and as I understand our Health
Department put in for grant funding we didn’t get it to do healthcare services
for the indigent population I know that some of the nurses have been talking to
me about on the south end that we need medical services we need mental
healthcare this is not a new idea so we didn’t get grant funding before
and now we’re looking at how can we realistically
provide an integrated healthcare model and in conjunction with honor health and
honor health is a federally qualified health plan that is housed in many of
our mental health providers like Easter Seals Oakland Family Services Shorty’s
Village Children’s Village to provide wonderful health care and so what we’re
doing this idea and you know it’s in conception and that’s why it’s honest on
its and we’re not funding it resolution that the whole concept the build-out is
not ready for us to be voting on as part of the budget we’re gonna see that
hopefully in January the details and then we can address the resolution in
whole all we’re doing is just an idea of unassigned fund balance you know for
future discussion within and this is a very common thing that we’ve done
historically in our budget Commissioner long okay but the $500,000
one is assigned and it could have went through the healthy committees community
committee for are going to weigh in on it and stuff so that should so now
therefore I have to vote no on the whole thing that is a saint
that’s not assigned it’s an appropriation the 500,000 is an
appropriation the others are assigned this says it’s a budget amendment
meaning it’s for appropriation that’s not going to come back to us no I just
want to clarification the assignment well I’m gonna use the wrong word but
it’s not coming back to this committee it’s gonna be spent spent and it never
went to a another liaison committee so that’s true so okay I just have to vote
no on the Hawaii any other questions comics seeing none call the roll the gila break yes oh yes
mom no Marco yes Sam yes motion carries
next item is number three management and budget changes to fiscal year 2019
Horsemen of local tax rates I need a motion Marco this is a typical process
where we come back with late elections and recommend changes to the
apportionment report that was adapted in October there’s three recommended
changes to school districts that took their nine principal residence back up
to the eighteen mills and Milford requested adjustment till their to their
debt levy take questions thank you madam chair so I’m passing around a piece of
paper that came from our staff on the subject of Schoolcraft College which we
looked at once before and decided we did not want to support their proposal to
support their millage as they understood it because we wanted to be consistent
with what Wayne County had done but now we’re saying now Wayne County has voted
in favor of supporting schoolcraft’s position and since we are such a small
piece of Schoolcraft I would like to propose that we amend this report to
reflect the Schoolcraft and it would delete their 27.4 8%
millage rate and replace it with 28.5 2% and the reason for this is because the
language in the millage was understood to reflect that there would not be
declines every year in the millage typically and so that was the question
now Wayne County has come out and said they agree that that language should be
supported I would like to propose that we go along with Wayne County because we
are this much of this millage and they are as much of this village so that’s
proposal support for the amendment any discussion on the amendment what our
position has not changed we don’t think that the the belt language is supported
by our corporation council opinion our opinion or any of the three equalization
directors of the three counties that ever have Schoolcraft my understanding
is correct I did hear from the Wayne County Equalization director their Board
of Commissioners that they did reconsider their position on Schoolcraft
and it’s my understanding that they did not require the rollback at November 21
I’m sure the folks who Schoolcraft could verify that Washington County however
it’s my understanding from talking to their Equalization director they adopted
the same rate that we recommended and so there will be inconsistency regardless
whether you pass this amendment or not we feel that we’re following the statute
appropriately obviously has talked about in October there’s a difference of
opinion that we’ve already hashed all that out so I mean it’s just
and my take it comes down to the votes I won’t be suing anyone thank you
I mean I’m a little confused I I received letters emails that probably
something to everyone on the committee a lot of commissioners on the committee
and it if I’m interpreting than one of the last ones I read our core council
said that there is a conflict in within this could we have them discuss that I
just want to know when I’m voting here’s our core council I just want to be clear what one other point well that bill
gives us stuff ready to address the question I don’t know that the the
school district itself this the communities the Schoolcraft Community
College has adopted a resolution for that rate or an ad I know that they did
sign a 4029 kind of in protest that they didn’t want to do that but we the what
we’re recommending is the rate that they didn’t peers that they passed at their
board I’m certainly supportive education and to ensure that they have the right
funding to do what they need to do but I am a little hesitant boating something
that I don’t truly understand my bill they’re asking the legality of
the doing one vote to eliminate that we roll back over a ten-year period I think
we addressed that before but the short answer is the statute the diplom
implements the healthy amendment specifically calls for a vote each year
that kind of the borders or municipality seeks to override the rollback and you
know the statute is clear on its face and I think the inquiry really in a
nutshell begins and ends there you still in the floor thank you thank you madam
chair has there been any attorney general’s opinion on this as a they put
in place or with you know there’s apparently no case law
there’s no okay I Commissioner Mark I I just want to
make one point about comment you made about Washington County the Board of
Commissioners has had some conversation with us and said that they would be can
they would want to be consistent with Wayne and if we are consistent with
Wayne they will go along with ever so there won’t be a calculator commissioner
long okay I just have a clarification because we have this coming up at parks
commission also so if this on the belt would say one year but then they can
have their millage for ten years but only over heavenly override was one year
there in your opinion would be okay because if they had it in their proposal
saying we’re gonna have the override for one year only but then the rest of it
nine years that in your opinion it’s legal yeah the override for any given
year and they wanted to do it the first year fine but then they wanted to do it
a second 30 your opinion is to go back out and put that on the ballot every
time crook okay thank you okay Commissioner made over it I guess my
question be will what happens next if if we were to approve this than the lawsuit
the possible lawsuit goes away if we don’t approve this will there be
an attorney general’s opinion on this that might changes well if if the Board
of Commissioners adopts a rate that we don’t feel is an appropriate rate I
believe it’s my obligation to let the state tax commission know which is a
branch of the Department of Treasury that we have a rate that was approved
that violates Hedley in our opinion and what the what treasury or the state tax
commission does with that I don’t know it could be foreseeable that they would
refer this to their their AG and have them look at it and keep in mind just
from a the reality of this is they’ve Schoolcraft has already levied the lower
rate in July so what would happen is that if you vote to increase the rate we
would have to modify the rate and collection for July of 2020 to adjust
for the shortfall and the reduced rate for this year so I don’t know if that
would get sorted out from an AG or if they’re gonna sue or what they’re gonna
do that the IDA I can’t answer that portion of it but I will blot Treasury
no and feel like I’ve done my obligation for my certification and move on to the
next projects we have at equalization commissioner can i same question that
Gary but can we hear from Schoolcraft attorneys please so he explained a process at least up to
the state so if he goes what he’s predicting like I want to hear your side
sure so I’d like to address a couple of things including that and the process
here first off coming out on behalf of Schoolcraft Community College thank you
again for taking this issue up it’s very important to us so the way the process
that we’ve envisioned it playing out is fairly similar the lobby can get if
there’s time it could go on the winter assessment the additional collection for
the shortfall for 2019 and we’re talking a couple dollars per household really at
that point it’s not a significant number the problem that Schoolcraft has with
Hadley is that it has a compounding effect so over the course of a 10-year
period it creates a multi-million dollar issue for the school and that’s separate
from what was originally forecasted when we put the ballot proposal together and
had the voters approve on that and then I heard a comment about the 429 form
that Schoolcraft filled out and how it had the original equalization
departments recommended rate on that well that was almost like a hostage
negotiation for the school they were told that if you don’t put on this
number then you get zero and that’s a significant significant so there was a
reservation of Rights letter I don’t think it I don’t think it came from your
Oh from you I think it came frankly we were about ready to object for us and so
that’s why it was under protest we had a reservation of Rights letter that went
with that and what happened in Wayne County after we had the the most recent
vote that did adopt schoolcraft’s position they asked us to submit an
amended 429 form that had the then corrected rate on it so therefore their
files they would have that with them and the biggest thing that changed between
our last vote here and Wayne County is Wayne County’s Commission Council got
involved took an independent review of this of
the law and the Constitution and came out in favor of Schoolcraft opposition
and so that’s what happened in Wayne County by Wayne County changed their
vote is because their own Commission council not their corporation council
got involved and had a separate opinion fully adopting schoolcraft’s
interpretation and part of that is not having an annual vote requirement and
the annual vote requirement it’s not found in the Constitution the
Constitution actually says you can pass a millage for up to a 20 year period
that’s the limitations that’s put up by Constitution the statutes can’t abrogate
or limit or nullify that 20-year period that’s an unconstitutional
interpretation of a statute so Schoolcraft did it for a 10-year
period just make that in the middle so that’s why we believe that this is fully
constitutional fully supported under the Headlee amendment setting aside the
concept that we believe a lot of Hadley is default subject and local voter
control because that’s what the whole process was about local voter control
over his local taxes and since the voters approved it here that it should
also we ask that the Finance Committee also look perfect
now in terms of lawsuits in Washington County you know yes washing all counties
next we’ve had the same communications with wash know that we’ve had with you
as commissioner Markham referenced where if Oakland County also changes its its
boat and there’s in favor of Schoolcraft we believe wash and all will go the same
route as well they’re an even smaller slimmer sliver that Oakland County right
I think there may be one or two percent of the whole pie here in advance and
then you know if there’s an issue at the state level we’ll address it and we’ll
continue to address them and and push for what we feel is right for the school
and for the voters and you know for education on the circuit thank you um I have Commissioner
Middleton next my understanding is the ballot language stated in there that it
would not boy heavily over bride but Headley override wouldn’t come into play
or the ten-year period that’s that’s correct yeah who approves that ballot
language I think it first goes to the city of Livonia to approve that and then
it goes through a separate process that Schoolcraft is there in the bedrooms I
believe it was I believe it’s the authority approves their own ballot
language not the city of Livonia or and we certainly don’t have any of the
city’s approve our parks millage rate when we when we go for our perks millage
or any other militants that that I’m aware of so the authority approves about
language senior partners we submit it to the clerk of Livonia who then sends it
to Wayne County that was the process that was so really there wasn’t a legal
opinion of the ballot language when it was put on the ballot I wouldn’t go that
far I wish I could full candor I wish I could I don’t know
if they’re looking at it from a truly legal standpoint when they’re approving
the language for what goes on it so I don’t want to overstep that or oversell
what’s being the authority can write up the bela language and present it to the
people but maybe if it’s illegal it’s still that doesn’t change it just
because it went to a and and you know if there is an issue
with the ballot language there’s a process in place where anybody can
challenge the ballot proposal whether it’s the AG the county any taxpayer any
person can challenge it saying what was done in this ballot proposal is void
it’s fraud it’s illegal they have well you have 30 days from when the elections
are certified to make that challenge and so that that time if you wanted to take
one yeah that time periods well gone so if you wanted to take a red pen to just
part of the proposal that’s the process right you have 30 days after the
election get certified to take the right back any other questions
Commissioner co-op yeah I just like to say that okay this was approved for at
least for this first year so if we go with the millage rate that was approved
by the voters for now I mean then there if there’s going to be discussions if
there’s going to be a GE opinions and whatnot that that’s going on after this
I think for now I’m in favor of approving what for what the voters voted
for and and I just like to point out too there’s currently an municipal
partnership Act bill in front of the legislature that skirts the Headlee
amendment so if you’ve read that yet it’s like not having that knowledge
count towards anybody’s Hedley limit so it’s a different way around it anyway I
just I think that that window of opportunity to protest this the 30 days
came and went a long time ago and if something gets decided by the AG or
whoever in going forward then we can come back and take corrective measures
then any other questions or comments seeing
none all the role on the amendment Magilla break yes hello yes
Miller absolute mom no co-op yes Marco yes
Middleton no whirls yes so yeah yes man man carries roll call on the
resolution as amended whirls yes he’ll break yes hello yes MA
yes oh well yes Marco yes Milton yeah motions yeah yes
motion carries thank you item number 4 corporation counsel
interlocal agreement for mandate Michigan indigent defense Commission
standard for counsel thank you the Michigan indigent defense Commission
has no ending use me I need a motion and Commission Americans support forgive me
go now go thank you the Michigan indigent defense Commission has mandated
that the indigent defendants have the constitutional right to counsel at
arraignment this has presented some unique challenges in the arraignments
that take place in the jail we do on average about 12,000 arraignments in the
Oakland County Jail through our oak video system to all the district courts
in the county and the circuit court and including our own fund
52nd district courts so we have collaborated with all the district
courts in the county so that we centralize the appointment of these
arraignment only attorneys that will appear in the jail to represent
defendants because it’s obviously more efficient to have it we we handle the
weekend arraignments the 52nd district courts we have arraignments seven days a
week twelve thousand a year on average and so this interlocal allows us to take
the responsibility from all the district courts and handle the appointments the
payment of of those arraignment all the attorneys that will appear in the jail
now this project is dependent on a big construction project in the jail we’re
revamping the arraignment on the attorney room and the oak video system
in the jail to accommodate the appearance of attorneys at arraignments
that is on pace to be finished mid to late February so this program will start
the first week of March that is the plan I have any questions seeing none call
the roll hello yes yes co-op yes yes yes
yeah yes yeah yes motion carries thank item number 5 miss Michelle Williams
versus Eric Doherty and I need a motion to go into closed session okay
Commissioner Milton with Commissioner in the Calvary supporting well yeah Gilbert yes he’ll help it’s
just to go into clothes a little bit I’m sorry mom
yes cool yes yeah yes motion carries and we are going into
closed session okay so I need a motion by somebody to
be authorized to proceed in accordance with the directives discussed in closed
session Commissioner mcgillvary closed session and I have support from
Commissioner Kowal and so roll call yes mam yes yes sir
yes thank you thank you very much now we have some new business to come before us
Commissioner Markham yes this is a little bit loose right now but getting a
firm are all along the the project to buy trees in twenty twenty twenty
thousand trees some for the Bicentennial and so on we’re putting a committee
together to make that happen I’ve asked I got asked to you know
Jarrett and I asked Chris and Angie to be part of that there is a committee of
our staff that have been pulling together the details of how this will
roll out and so help me out here Mike so if you remember back in September we
approved the JA appropriations act within that act you had roughly six
hundred thousand dollars that were for various board projects assigning fund
balance within the yeren report that we just approved today that approves those
funds to come forward as assigned fund balance so at that time with the general
appropriations it was we identify this money now it’s were assigning fund
balance so it’s actually on the in a another resolution that will
probably be forth here very shortly it’ll actually appropriate the funds
into the departmental budget and I think we’ve identified it as $75,000 back to
in September up to seventy-five thousand so in speaking with fiscal services just
this morning they have instructed or notified us that there is some
favorability within the departmental budget due to the auditor and the
charges that we’re getting from them where we’re saving some money that could
be utilized for kick-starting this this initiative of purchasing trees getting
trees out to the community and everything like that
so within that overall aspect of working with various board one-time initiatives
in this project that was identified we could start in a more formal process and
going like we’ve done in the past with the school drinking water local road
improvement setting up a subcommittee where then the you and commissioners
would start approving you know any kind of action that we would take and having
more you know bipartisan approval of things that come through so what I guess
I’m requesting or advising Commissioner Markham who has approached us to say
okay let’s start moving this project along because come April even though we
know it’s December now we haven’t even hit the holiday season but April is
going to be on us pretty fast and there’s going to be some things that we
would need to do to not only get the trees and have that subcommittee approve
you know hey these are the the people that we all work with partner with to
purchase the trees but also how we would distribute it and stuff like that so
there is there is a project team with on the board staff that is going to be
working to hammer out those details and we would like to present that to that
some so that they can be a part of this
decision instead of just working with it and then throwing it back out there so
again we’ve been working with Commissioner Markham and and I guess
what I would need from you or at least I can advise that in the past with like
the local Road in the school drinking water station and everything like that
when you set up a subcommittee it’s by committee action based upon the board
rules so commissioners act would just say you know I’m appointing these three
individuals to head up that that subcommittee and and then we would start
working from there to formulate that plan and get it in front of you in
addition to that we would also present a communication to the full board and
within that we so I would just need I have some fill in blanks not only with
the Commissioner names that I think we’re just hammered out now or they were
in the talks but it got finalized just now but also the name of his
subcommittee which we can work to address but like a bicentennial tree or
a tree or something along those lines where we can start getting Pam to work
on you know the packets and everything like that so that delaying this process
is now of essence that we start working on this stuff so that’s my so I
officially appoint the you know is there any discussion about this idea in
process and so the people that we want to point it we have three volunteers
here we have Commissioner Markham Commissioner well wait wait wait wait
wait no we have we have two okay do we need to have I’ll give you some lead
notice that we are working on a resolution to actually make that
appropriation for next week so if the chair decides to call a special meeting
of Finance then we will present that to you at that time so that it can be
by the board I would say yes I met officially pointing and we will have a
quick finance committee meeting so we can start the process okay we will have
a quick finance committee meeting before the next board just for a vote on this
right exactly okay what do we want to name it the tree
committee okay and any other any other business to come before finance seeing
none finances attorney

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