Mozambique’s New Monitoring & Evaluation System for Social Welfare sector (non-official version)

Mozambique’s New Monitoring & Evaluation System for Social Welfare sector (non-official version)


The Ministry of Gender, Youth and Social Action is the central organ for the state which directs and coordinates the gender policies of the children and social action in Mozambique. Age is undoubtedly a factor of vulnerablitiy. Childhood and old age are particularly vulnerable, and they need increased care. Every human being is different, but there are still many other factors that make us “vulnerable.” Such as exposure to violence, gender, any kind of disability or any other factor that prevents us from exercising our human rights. These situations are aggravated by social inequalities, where more disadvantaged groups are significantly more defenseless. It is the responsibility of the Ministry to provide a safety net for these groups, and there are already several support programs developed such as support for the elderly, support for people with disabilities, support for victims of violence, and preschool. For these programs to function, data must be collected and reported to feed indicators, so as to identify problems or gaps and to use the information collected for the development of policies and practices that contribute to the resolution of these problems. Entities at Community level are important sources of this type of information which allows the calculation of indicators related to the Ministry’s target groups. Therefore, the Ministry needs regular access to these data. That said, it seems like a simple process … but if we think at national scale, looking at the example of social units, their are hundreds of social units scattered throughout the country and these units are of various types and do not report the same type of information So there needs to be a data collection system, which responds to the specificities and standards of each type of social entity. In addition, as these units are dispersed throughout various regions of the country, the data collected locally by all social entities must follow a standard established flow of information where the District including the INAS delegations, submit the data and the data flows to the province and the province to the Ministry, which can be a complex process that requires a considerable level of effort, coordination, ownership and commitment of all actors. Until recently, this process was manual and the flow of information was was not clear. The data collected were aggregated (at national or provincial level) which did not allow the identificationof the most problematic specific areas limiting the overall analysis of the collected data. The records used were not standardized, leading to the collection of information different from where it was difficult to extract objective indicators, for the respective programs. Thus, the Ministry, in partnership with Jembi Health Systems and the MOASIS Project of Eduardo Mondlane University, with USAID funding, has developed and implemented until today in 18 locations in all provinces of the country. The information sytem for monitoring and evaluation of its programs, known as SI-M&A. After using the concept of recording the data in paper, we are in this stage of development of a information system that is based on the platform DHIS2. The platform DHIS2 has the support of a international community which will provide a platform of the same platform we use to develop a information system for the Ministry of Health. This is the same platform we adopted for the Ministry of Gender, Youth and Social Action. The information system for monitoring and evaluation is composed to the infrastructure of the software that collects and registers data and has a critical role thats very important to the human factor who is the user of the system. This system is already conceived in its own implementation since last year. At this moment, the system is implemented nationally in the provincial directorates of Gender, Youth and Social Action in the districts. To emphasize, the information system, is not only the electronic software, but a combination of using paper to register and collect data in paper which never existed before and this means that this instrument of registering and collecting data in paper is being implemented in all levels of social entities working on a district level which reaffrim the social units and organization of database. Before, all the information we needed. We had to look through the folders as you can see behind me. The disadvantage of searching through the folders was time consuming and had to locate the documents inside the folders. Its different now, because all the information is registered in this book of registry. So, when parnets come to enroll their child. They fill in this form with the details of the name of the child, their parents, contact, and where they work. Then, after this form is filled in, we take the information and insert it in the book of registry. Also, we recieved from the Office Direction of Boane this Monthly Summary form. Through the data book, we count how many girls we have and how many boys we have. Its really easy to fill in the forms, more control of the information and acknowledgement. These forms I fill in twice. One form is sent to [Office Direction of Boane] and the other stays in our Center. I can count how many kids enrolled in November, Feburary, March till the end of the year. This device is called SIS COMPACT STATION allocated by JEMBI-MOASIS used to enter data and contains all the packages that are pre-defined by JEMBI MOASIS to enter the data in SI-M&A which is a monitoring and evaluation information system. When the census, delivers the Monthly Summary form for each social unit. I aggregate the data for the Monthly Summary form for each district and enter the data to the system. The form is already split into each admin position. But, not only for admin positon, but also, for each social unit. In this case, the province of Maputo is where I intend to see the data in relation to this form, disaggregated per district. The data is showing a brief period formulated by district. In this system, we have main functionalities for different aspects a functionality to enter data, and a map generation functionality for spatial analysis. Also, its possible to do Pivot tables depending on the user’s needs in terms of the format. and finally, its possible to produce several graphs depending on the user’s perference. What is JEMBI UEM-MOASIS? JEMBI and MOASIS is a single unity, a unique partnership on the scale of Mozambique. JEMBI Health System is a non-governmental organization, with their HQ is located in Cape Town, and has offices in four countries located in Africa including Mozambique. MOASIS is a project created by the University of Edurado Mondlane, with the support of JEMBI Health Systems, in the area of design, development and implementation of information systems. We’ve been working in this area since 2009. Implementation Evaluation of SI-M&A So much has improved, because the data are well organized. We [MGYSA] joined forces with JEMBI-MOASIS to create the data mapping. Now, we have all the data available such as the number of children and trained educators. We have all the data in the system. So it’s easy for somone to come here and ask for a data information, and we give them. Which has never happened before…

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