School Committee Meeting April 10, 2019

School Committee Meeting April 10, 2019


good evening on behalf of my colleagues
and central office staff I’d like to welcome you to the shoes brew school
committee meeting of April 10th 2019 our meeting tonight is being televised
thanks to the work of mr. John McDonald and the shrewsbury media connection this
meeting will be rebroadcast on channel 29 until our next regularly scheduled
meeting on April 24th it will also be available for viewing on SMC’s website
the first item on our agenda is public participation public participation
provides an opportunity for members of the community to address the school
committee and it is the top it is at the top of our agenda at each regular
meeting tonight no one has expressed interest in addressing the committee
those wishing to do so in the future should contact the chairperson in
advance of the meeting you’ll be recognized for up to three minutes the
next item on our agenda is chair persons and members reports colleagues anything
to report dr. McGee yes I’d like to report that I and Lindsay Heffernan
attended a seminar last Saturday in Marlborough on school start times it was
aimed at implementation it was districts that had already weighed the evidence
felt that there was a very strong case to be made for later start times for the
adolescents who are going to middle in high school and they were going over
methods that successful districts had used to implement this and so I think
it’s it’s hopeful that it’s being successfully done elsewhere and it’s
catching on there are many more districts that are adopting this and
that’s gonna make implementation of it easier than it otherwise would be
and we even heard from a district that had previously initiated a later school
start time got so much pushback that they back pedaled and cancelled it and
they are back at bat they are going to find another way to get a later start
time for their adolescents so all very positive and I think it will contribute
to this project as we move forward well thank you for that and thank you for
attending I’m sure that knowledge will help guide our process as we begin in
the next few weeks to consider our own start time here in Shrewsbury colleagues
anything further other members reports seeing on the next item on the agenda is
dr. superintendents report dr. Sawyer thank you mr. balik before I have a few
items but I actually would like to have miss clutter start
the item based on a program she just the first part of the from my heart
opportunity it was a speaking event that featured artwork from our she’s great
artist you’ll see my friend cover and some writing from not only Shrewsbury
writers but adolescent writers at the high school level in Auburn and Grafton
and Worcester as well it was a nice opportunity sponsored by the rotary for
kids to come together and meet other like-minded students from other
districts and it was my pleasure to see all those people together with local as
well so my thanks got to student who organized the event and Judy Merriman
who made me very welcome at my first opportunity to see it I believe this is
the third year that this program has been happening and it’s been quite
successful and looking forward to again providing opportunities for our students
to share their whether that’s their writing or their artwork so appreciate
the support of the Rotary Club for that some other pieces I didn’t want to
mention in terms of some recent happenings in the district we had
several musical groups participate in the Massachusetts mica festival over the
past weekend and publicizing this but we had several choruses and bands who
earned either silver or gold medals and the competition so we’re pleased about
that we also had the Destination ImagiNation
teams who moved on to the state level I’m informed that several of the teams
placed in one came in first place at the elementary level and we’ll be
publicizing specifics about that in the near future some of those teams will are
looking at the possibility of going on to the global competition in Tennessee
you recall there was a team last year that last couple of years that have done
that so the Destination ImagiNation program continues to be very successful
and then our high school Speech and Debate team participated in the
Massachusetts state championship this past weekend and several students won
individual state championships we’ll be bringing them to the school committee
later in the spring and for the second time in four years the team were the
state champions in Speech and Debate so continuing their remarkable run of
success in the speech and debate and here within
Massachusetts so congratulations all those students and coaches who were
involved also want to let the committee know in the community know that we had a
very successful event sponsored by the colonial fund last week where Lynn Lyons
who is a therapist who speaks on the topics of anxiety for students and
families she had a presentation in the afternoon
for staff which was a part of their professional development opportunities
on an early release day and the evening she presented to parents and community
members some staff actually returned for the evening which signals that they
thought it was well worth the time in the afternoon I was able to attend that
it was actually very well attended in the evening and a very very important
topic and I thought approach and what she suggested can help inform some of
the work we’re trying to do in these areas as well and then finally I did
earlier this evening send we received a copy from UMass Collins Center a UMass
Boston the final report they had presented to draft to the school
committee at a previous meeting it’s so that’s been passed along we’ll make sure
we post that to the website under this tonight’s meeting materials I know that
has already found one typographical error so we’ll make sure that it’s
totally clean before we post it to the website but they have followed through
as with their commitment for that final report which I’ll be referencing later
this evening and one of the agenda items and that is superintendent actually gonna take the next item out of
order we’re going to do go to a time scheduled appointment with the public
facilities division of the Department of Public Works
background miss Angela Snell who is our director of public facilities here in
Shrewsbury and mr. kief Baldinger public buildings division manager will discuss
the recent reorganization of the public facilities Division of Public Works and
described upcoming and major building repairs at UB public school sites so
welcome to you both we’re happy to have you here a little bit of an overview of
our division and then we’ll get into some of the projects that we’re working
on so just so everyone knows the public facilities division was formed for the
town four-and-a-half months ago as part of
the Department of Public Works public facilities consists of two divisions
public buildings in parks and recreation and cemetery so most of you knew there
were two to separate departments now we’re merged together Keith is the
division manager for public buildings and Kevin Esposito is the division
manager for the parks and cemetery division and I just wanted to also say
that Keith and I have been enjoying working with the school department in
the leadership team it’s been great to get to work more close especially for me
get to work more closely with the school department now being involved with
buildings especially working with dr. Sawyer mr. Collins I gave you a an org
chart of our division so I just wanted to tell you about the staff that we have
and again I feel lucky I inherited the public building staff to join us with
public with parks and Cemetery on the public building side we have three
mojits the division manager then we have three assistant superintendents for
public buildings one is the custodial supervisor one is our maintenance
supervisor and then we have a plant manager at cheesery high school we have
12 custodians we have two part-time custodians and then we have five
maintenance craftsmen who are also tradesmen the plumbers electricians
things like that on the park side we have the division manager then we have
parks and cemetery foreman we have a recreation supervisor we have to
maintenance craftsman and then we have five part-time laborers that April
through November for the building side were responsible for 19 buildings which
consists of the town hall the fire station police station the library and
all the public schools all of the schools have at least one day custodian
with the exception of Parker Road preschool that’s something that we are
looking into hopefully getting funding for that in the future having at least a
part-time custodian there the types of work that the public buildings division
does is cleaning the buildings lunch duty at the schools
you know any kind of maintenance replacing light bulbs plumbing issues
electrical issues changing filters roof repairs things like that and the parks
department the work that they do for the school department is maintaining the
school athletic fields they do the lining for all the scholastic events at
the high school and now at the middle school so now I’m gonna turn it over to
Keith talked about some of the building projects and HVAC things first of all
thanks for having us working there again one of our biggest
drivers for work for our many staff is the HVAC systems in the building
you have almost building some in yellow almost a million square feet of building
I mean there’s a lot of people to keep cool and warm because we have about
7,000 people a day through these buildings at least plus our municipal
buildings with the residents coming through so that’s a big big task for us
to keep on keep on that and we spend a lot of money with contracted services
contracted HVAC companies to keep that stuff running and this year in our
budget we’re asking for an in-house HVAC tech which we hope hopefully will help
us run much more efficient buildings and problems regularly have somebody on
staff that will know the history and learn the buildings as they come in
whereas we bring a contractor in the first thing they do is figure out you
know they have to learn the building and learn what’s wrong so having somebody on
staff will help us a lot with that we do have terrific staff anyways I have
electricians and plumbers that work on HVAC units all the time just you know
try to diagnose issues in house and they do a lot for us even other tradesmen in
place and so HVAC is also our biggest if you look at these major building repairs
that you’ll see a lot of HVAC line items all of our schools work well
as far as that goes but we have many allocated control systems and so we’re
working to update that stuff high school is the biggest one it has obviously the
most square feet and is the most issues some of the other projects that we’re
doing over the summer will be redoing the Patton school and middle school gym
floors which is something that we do every few years
floral street school which is not on this list will be doing some carpet in
that building I think we’ll be able to do a fair amount probably all the
hallways and maybe some of the administration area or in that building
and then we’re looking at a product that hopefully we can do something housework
over time to stretch our dollar on some of that we have some capital we have our
own in one capital project this year is removing some fuel tanks that we no
longer use that oak Laurel and High School which is another issue
I’m going we chase a lot of roof leaks there and it’s seen the end of its life this list is probably about 10% of what
we actually do so we have a lot of other little projects that we’re doing around
and we’re trying to make changes with security issues that we have in some of
the buildings and just work with a school make sure that we’re giving them
the building that day that works well for them that’s our goal
he also gave you a copy of our public facilities newsletter we send that just
started that we sent it to all the staff so that kind of gives you a little
history of some of the projects that we completed recently thank you both certainly for the
presentation and we appreciate on behalf of the school department all the work
that you guys do for all of our facilities and all of our students
colleagues questions and comments mrs. Prince just sound for the committee’s
knowledge we had our build building committee meeting last night and John
Masiello due to family issues has stepped off the committee but Cox is now
rolling into the community section and Keith is now our new addition to the
building committee all those meetings now – and just thank you because I
recently was with a colleague at work who had not vent issues we had before
and they were like oh that building must be brand new it’s in such good condition
I think we take care of the building’s we build these expensive buildings but
we also take care of them so that they have a long life so thank you
this is cansado I also like to echo the thanks some custodians are an essential
part of a school building and my time in various buildings you see the connection
they have with students they’re very popular and so thank you I think you
spoke about the people and the staff and and I’m sure they’re equally responsive
as we’re hearing about how beautiful buildings are so thank you so much for
coming and I’m wondering if that newsletter that you put in the packet is
that something that’s available to the public the first one we just did as an
internal one so we’re debating whether our next edition will be a public I
would be interested as a citizen to read about it it was really helpful
information Thank You colleagues any further questions or comments dr. Sawyer
anything to add I will but I’ll defer to mr. Collins first who works most closely
with this team sure I would just like to say that certainly it is a huge task as
they both spoke about to maintain just our school buildings in a million square
feet of space and all of the occupants that do come in each and ever
day we are fortunate to have some newer buildings in our inventory if you will
but we also still have older buildings and things break down and wear out over
time and so the reorganization of this department I think has afforded them the
ability to be very responsive to our needs and some of the examples that were
cited like the North Shore excuse me the Parker Road roof we had
some problems with this winter time of course but it’s really counts and what
people really appreciate and what we really appreciate is the responsiveness
and they’ve been very responsive and that goes a long way and we certainly
are on the school and also advocating for their resources because their
responsiveness is directly correlated with the resources that they have to
respond so the hva technician that’s being proposed for next year’s budget
and they’re in their budget we strongly support as well so thank you again for
all the work that you do in the communication especially and your
endeavors in the staff endeavors to provide clean safe buildings every day
and also just emphasize again the communication piece Angela Keith came
and met with our leadership team all the principals and central office
administrators talked to the lid about what their goals were as they get
started with this reorganized Department and I do I’ve gotten already a lot of
feedback from the field that what’s happening with this new reorganization
really is having a very positive effect I’m in all these areas so we appreciate
it and thank you very much and would ask that if possible we have a very short
additional agenda we get towards our next agenda item actually which involves
you guys as well as of course designating a person to be the
school-based asbestos manager by way of background all public and private K
through 12 schools must assign a person responsible for overseeing the
management of asbestos containing materials in school buildings a bulletin
summarizing the main duties of the designated person is enclosed colleagues
in our meeting materials mister Baldinger has attended to the 8-hour
asbestos coordinator Ellie a designated person course at the
stitute for environmental education and the superintendent recommends that the
committee votes to a point mr. Baldwin’s er as the AHPRA designated person for
public schools colleagues any questions or discussion seeing none
can I have inaudible at this time entertain a motion that the committee
vote to a point mr. Keith Bollinger the designated person for school-based
asbestos management for all of the sugary public schools some motion has
been made in second at any further discussion seeing none all those in
favor signify by saying hi hi any opposed
motion carries unanimously congratulations so for our next agenda
item are actually going to back up a bit we have a time scheduled appointment
student recognition for some Shrewsbury high school state indoor track champions
I’m going to invite at this time mr. Jason Koster who’s our athletic director
and the students are gonna be recognizing to come forward and if you
want to introduce those students in two parts go right ahead
however you won it could just introduce us to our students being recognized this
evening how you doing so we’re flying or everywhere we just got off the track so
thank you for having us tonight very special I’m above coming each year now
it seems like we have some pretty good success going on it at the school and to
honor our athletes so I’m gonna actually Frank and introduce yourself and I’m
excited too you know and that’s that she won the 600 meters Division 1 state
championship this year in indoor season and what a great way to cap out her
senior season I’ve seen her grow from her freshman year on as a runner at our
school and the hard works paid pays off and I’ll let you out kind of talk about
that experience if you don’t mind freshmen and sophomore year I guess
they’re kind of got off to a okay stop but yeah I was new running was something
that I love to do and I set goals and kept reaching them and then junior I
kind of broke through and realized that like I really could like keep going and
achieve much more than I thought and last year I got second at the state meet
so right from that I knew but the next year definitely one doing it so yeah I
was the goal since beginning of the season I wanted to do I’ve had the
pleasure of coaching racing for the last four years
Regan like you knew Regan was good from the beginning and she kind of plateaued
a little bit sophomore year but then she came on really strong last year coaching
her has been my pleasure she really represents what shoes buri has to offer
she’s a great student athlete she’s a leader she’ll be going she’ll be running
at Trinity next year so something we all be proud family thank you you know it’s
just like I said at the beginning is has just been a pleasure to watch her
perform and lead our track team it’s tough especially in the indoor and
outdoor season where we have almost over a hundred athletes participating and to
lead that core of young ladies on to the track each day and then take on her own
responsibility she’s really stepped up proud bird and you know it’s a great
thing glad we were able to honor it tonight
well thank you and congratulations on behalf of the committee colleagues any
questions or comments this is consultant well I just have to congratulate you
I’ve had the great pleasure of watching you run cross-country um and I am so
excited that you’re going to run in college will you be doing cross-country
as well or was a beat track yeah cross-country and indoor no that’s
fabulous the best of luck and congratulations you had a really
outstanding race I must have been exciting colleagues
anything brother doctor sorry I just congratulation to Reagan did we’re so
pleased when we ever we have student-athletes were able to really set
high goals and then achieve them with the support of their coaches and their
teammates and again we’re very proud of the work and if you’d like to compensate
the committee’s hand we have a certificate for you and again
congratulations on your state championship you don’t mind I stand behind take
things over from here for us we’re very appreciative appreciative and lastly you
know let’s say our school administrators as well as well we have a great
extracurricular program at Shrewsbury high school that these athletes chose
was doing doing a sport there’s a lot of other good options up there whether it’s
Speech and Debate whether it’s robotics it’s just there’s many ways for people
that get involved and this is just one avenue that we’ve we’ve used used here
not able to make it tonight but I think we all want to make sure
that we mentioned our volunteer coaches have worked specifically with these five
athletes coach Canadian coach Mortimer many handshakes but they’ve had a big
part of the success that these guys have I’ll go down the line just do a quick
introduction and they can hit their hit their names but starting on my left is
Joseph O Brien the Division one state lead this year at least narrowly missing
capturing a state title in a 55 you missed out by one that was exactly
very strong showing this year on that and actually the time that he ran there
was one of the top twenty times ever running Massachusetts history for the 55
meter dash so I was building a lot of momentum going into his primary 300
meter and took the line for the 300 it’s an event that having finished a series
never lost at 300 hundred that he’s finished this year so it’s a lot of a
lot of success and you put an exclamation point on his final
performance there he broke the 16 year old history nearest competitor by over a
second it’s just quite the accomplishment so I closed out a great
senior campaign for us there with a tremendous state championship and that
Frank is one of the top history so that was fabulous then rounding off our
performance at the d1 meet literally the last event was was our four buddy crew
here a little bit an interesting back story they all you know they qualified
men even qualified individually to run an event there and collectively as a
group they realized they had a unique opportunity and the relate to not just
place but you know if they went out there and ran up to their capabilities
to potentially win it so they passed up on their individual events
try to win a state championship in the 4×8 so the experts in the field didn’t
even mention the group excited for these guys they took almost 12 seconds off of
the for braids the huge victory and some say it’s a unique opportunity that
they’ve had you know for the rest of their lives they’ll people though were
state champions but more importantly you know it’s the lessons learned along the
way hard work dedication perseverance commitment these are all things that you
know beyond just competing and that’s gonna with whatever they do or not in
their lives so extremely proud of the work that they put in maybe they want to
see a little bit themselves maybe want to start I’m not sure we got everybody’s
neck I want to go down the line and just tell you guys how you did yourself Tony
piccola also senior I’m max Evers I’m a sophomore I’m Sean Daly senior well I’d
like to say some things um so first of all thank you for having us here we
really appreciate it we had just hauled from you guys to have
us here so we thank you for that but I can’t say enough about the guys sitting
right next to me and about um the other two guys that we have coaching us we
really love them they’re like our family they’re with us every single day
training us and also just being some of our best role models that we can ever
have there with us every day they’re you know they’re just I don’t know they’re
like they’re like family with us now teaching us life lessons and just
pushing us to be the best people in best athletes that we can ever be you kind of
ramped us up a lot especially me I’m trust me I’m not that good you know I wouldn’t I think I’d be
saying I’m speaking for all of us but we would not be anywhere close to where we
are without him and early to coaches and our teammates collectively and
especially the people issues very all the parents helping us out driving the
kids to their meets and everything we actually want districts as a team this
year which we haven’t done since I think 2015 so no one in our school right now
has won that and we are the first people to do that and about three years so that
was a very big goal that we had and I just like to say a big congratulations
to our entire team for doing that again no one thought that we would do it no
one really had shoes beyond their minds especially the experts as coach she said
but you know we really we really nailed down and got to the needy and greedy and
wanted district championship so she want to say thank you about that and all the
hard work that you guys put in especially with the schools even though
doesn’t directly flow into athletics still really helps us out a lot just you
know throughout the day-to-day stuff so we want to say a big thank you to you
guys for that yes thank you very much for for having us and Joey hit a lot of
good points think our success as poor Bay and Joey’s would not have been
possible without Coach G and our other coaches you know the training program
that they put up for us and just how they inspired us day to day and every
single member on the track team I think the dedication and we have really helped
push us motivate us to do well in that that statement and like coach she
mentioned some of us dropped individual events to do with the formate and I
think that was just kind of showing I didn’t personally I did not
have any problem dropping my individual then I had a lot of trust and these guys
and it’s definitely a bond between us I think that helped us run such a good
time and yeah it was special compared to like as our assistant coach coach Gary
today Keon he used to describe the four by eight hundred meter relay as the
clown show and we’re happy to turn that stereotype around experienced like work
together with three other great guys and we had like a lot of clothes a lot of
time clothes together and just kind of bonding over a week or two weeks
actually when we were just by ourselves and we had a lot of fun we had a lot of
pasta it was good Joey great job thank you coach T and also thank you for the
the continued support that scooped me provides us so anybody else all right
with that colleagues questions or comments for our guests this is Prince
congratulations I think it’s always great for us I say it every time when we
have students come it really helps us understand exactly what’s going on and I
think Joe you mentioning this bond with a coach or mentor we want great
education but you also want to learn life skills and that’s working in a team
you’re gonna go off and work someday and a team and this is skills that you can
take with you and having great mentors we are so lucky in this district to have
great teachers great coaches and this is the product that comes out of all that
so it’s really gratifying and for us to have this type of an event thank you and
congratulations mrs. consumer so I just want to follow up this is awesome news
and congratulations so a lot of hard work I noticed there are four seniors
and max I know we still have you for a couple more years so she’s fabulous Wow
do you plan on running when you get to college personally I might try to walk on to
UMass Amherst track team yeah running would be something that I
would consider continuing to do it’s not something that I it’s a gift that I
could coach help helped us discover I mean I never knew I could run not
something I wanna just throw away excellent congratulations brother dr.
flora I want to congratulate these student-athletes and coach Gustafson
again for all the reasons they stated these are really important experiences
that our students have in their co-curricular experiences and
particularly in athletics and I think that you know it’s not only the fruit of
the ongoing efforts and the perseverance as you talked about it’s also stepping
up when the spotlights on and that’s something also that these kind of
experience pair you for there are times in your life when you’re you need to
come through and I think these kinds of experiences I know as a student-athlete
that gave me confidence that when things came along at other times in life that
were challenging to know that you’re capable of giving your best effort or
when it matters and that’s something that we’re also very proud of so again
congratulations to all of you thank you to your families for supporting you and
to your coaches at this time we’d love to have you come shape the committee’s
hand and okay the next item on our agenda is
another time scheduled appointment this is a request by a nonprofit organization
to hold an event at a school site with alcohol by way of some brief background
Massachusetts General Laws chapter 272 section 40 a allows for school districts
to allow nonprofit organizations who possess the proper license to serve
alcohol at an event during non-school hours with the approval of the local
School Committee we have such a request before us this evening
I’ll ask dr. Sawyer to prevent to present some background information on
the request and then I believe we also have mr. Jim Coughlin who’s a
representative of the 1540 connection with us this evening as well so Shirley
I see mr. Coughlin on the back he can come forward to the table or welcome to
the meeting and just to update the committee and for those watching I did
receive a communication from mr. Coughlin a little while a few week ago
or so I guess and asking about the potential to have their gala event in
the sugar be high school field house certainly we’re familiar with the 15:40
connection we’ve had some connection with them through our health program and
they’ve been very successful charity that’s coming up on their 10th
anniversary so congratulations on that it was something that we agreed to
consider and we’ve had a couple of initial meetings but decision we needed
made relatively quickly so that both parties can plan and one of the elements
as mr. palish mentioned is that by law the school committee would have to give
approval so although we haven’t come to a final decision as we’re working with
public buildings and public safety and and all the rest of the things that they
need happen to determine whether this event can can move forward this is an
important step in the process and it’s what I felt comfortable bringing to the
school committee know the reputation of the charity and mr.
Coughlin and his his team miss Larson we’re back with and wanted to certainly
the school community be able to consider and vote this evening is one step in the
process if we are going to be able to make this a reality and with that I’d be
happy to turn it over to mr. Coughlin you can give a little background about
the event and and what they’re looking for and obviously have questions
answered like to come and join us for that evening and we think we need larger
facilities than what we had currently planned on so we’ve done this for ten
years we work with professional providers the sound system is very
critical and if you choose to move and approve our motion tonight first thing
that we would like to do is bring the sound people into the facility and then
we would submit that equipment to your engineering team because I have to do a
structure evaluation and if that gets approved then we would be seeking to
move in on May 30th 31st with the gala being held on on June 1st answer any
questions that you might have thank you and certainly thank you for the work
that your organization does Thank You colleagues questions or comments mrs.
French doctor sorry when I look at the dates the 30th 31st and a potential move
out still on June 3rd if there’s have you done the calendar the school
account what was school is still in session it is and and so the first
people I went to of course were the administration at Shrewsbury high school
including mr. Costa the athletic director mr. O’Connell it’s the
principal who works with on facilities issues as well as mr. Bob Marchand who
is the plant manager for the high school and and Jeff Lane who runs our physical
education health program essentially the understanding is that if we still need
to work out the details of the Thursday I know that in past years where they
previously held that they’ve been able to move into partial in the space and
then released the full space after schools we may be able to have the
benefit of some of that if necessary at that time of year often times physical
education classes can be outside so that may be a little bit weather dependent
it’s clear that the whole field house would need to be dedicated to setting up
for the event on Friday but mr. Lane and mr. Costa are comfortable if it we will
be at the tail end of the spring athletic season then we may have some
outdoor games that we can they’ll be maker than are currently scheduled to be
make up games for games that may lose to weather during the season if there
needed to be some practice opportunities for say baseball or softball we might
end up having to access some other facilities in the area that would you
know depend again on the weather but given the the type of event and and the
purpose all of those administrators were comfortable giving up a little bit of
time just over that period of time in order to allow it to go forward and
so really as mr. Coughlin mentioned it’s really new mr. ball you’re still here
miss snow doing some of the structural pieces and you know certainly from 1540
side of the equation determining if the space is going to work for them for the
quality of the event they want to put on and then on the town’s end whether or
not some of the elements of the logistics and the structural pieces can
be put into place want to make a good-faith effort to see
we can see what we can do in terms of what’s in the memorandum you have from
1540 of course the you know what’s a typical about an event is to have
something where alcohol is served and that’s where the purpose of the vote
tonight that has to be cleared with the school committee to go forward and in my
meeting with the representatives they’re very clear and as it mentions there’s a
professional cruise and tip certified bartenders there’s insurance that
includes a rider that names the Donna Shrewsbury and School Department is
additionally insured and all the indications that I have is that
certainly no surprise given who is putting on the event that it will be a
first-class operation really thinking about the details and making sure it’s
well-run and I think that we’re anticipating as I understand from Tricia
that it’s a very significant number of Shrewsbury residents who will be
attending as well so it’s very although it’s a charity that’s that’s getting
more national exposure as I understand it it does have a very strong presence
here within our within our community which is another reason why we wanted to
see if we could work with them to make it a reality so that’s the information
that I have in terms of the comfort level around the school department
element of it and the next steps would be some of the other departments making
sure they’re comfortable with the scale of the event and all the different eyes
that have to be daughter didn’t tease that have to be crossed
this is cansado I’m wondering for the community’s benefit if you could talk
about the funds that you use where they go that this is a fundraiser yes so
we’ve developed an education process called three steps detect and it all
begins with which you recognize the cancer symptom would you all right well if you took hundred people
and asked them if they’d recognize the cancer symptom you might get 25 mm-hm
so early detection is the best medicine for any illness and particularly cancer
so what we teach them is to know your grade so you get up this morning and you
felt great that’s your great so if you have a
subtle and persistent change to your normal health are you great in the last
two weeks you ought to get it checked so we’re not trying to create hypochondriac
capr I’m trying to make people aware that truly health is wealth and then if
you when you go to that medical person remember that you’ve are the most
important person in that Earl I’ve had this body for 75 years so I ought to
know it better than anybody else when I see that physician I view a gold
detectives badge on their coat because my crown jewels being stolen and I want
them to help find them so you must tell them anything and everything that you do
with your life even if there are some things you might be a little embarrassed
so then they could take that information and come up with a protocol they provide
the protocol you feel it sounds reasonable you say I feel better they
say three weeks and you say and what if I don’t what do I do
just advocating for yourself and as a result of that we’ve saved many lives
familiar name in this town is John healed and he detected pancreatic cancer
as a result of having our education and so though so the monies that we raise go
to developing education and bringing that education whether it’s through
webinars personal seminars firefighters are a huge component we’ve educated
every firefighter in Worcester and every firefighter in Shrewsbury and 1700s so
far throughout the state more likely to get cancer 14% more
likely to die of cancer because of what they’re experienced long answer to a
short question education that’s great thank you so much colleagues anything
further seeing none I would entertain a motion at this time that the School
Committee vote to approve the rental of the Shuster high school Fieldhouse by
the 1540 connection to hold a gala dinner that will include the serving of
alcoholic beverages per massachusetts general law chapter 272 section 40 a
subject to 1540 connection also meeting the requirements of mg/l chapter 138
section 14 and that the shoes Republic schools administration determines that
the remaining elements related to the rental of the facility for this event
are satisfactory second motion has been made in seconded colleagues is there any
further discussion seeing none all those in favor signify by saying aye all right
any opposed motion carries unanimously thank you wanna just hand those to miss
McCollum thank you the next item on our agenda is a under curriculum it is a
report from our visual arts department miss Pamela LeBlanc who is our visual
arts director will present information about the visual arts department
highlighting community partnerships and competitions and exhibits throughout the
year she’ll be joined by several students or active in the department as
well so let you guys get set up but welcome to mrs. blank and if you’ll
start us off introducing your student guests this evening thank you for having us I’m Pamela plank
to my right here I have Veronica snooty gioco Machado in Lana Wing Joe goes a
junior and Lana is a junior as well so thank you again for having us tonight um
a little bit nervous and anxious and excited all at the same time so um I’ll
get started here and I assume I can just put the arrows
okay so we’re just going to talk a little bit about our curriculum and do
some of the highlights that we have for the year and so this is a very full
PowerPoint and I’ll I’ll stop it when I get to the students but just to let you
know you might have already seen towards the end of the PowerPoint it is the full
program of studies that we offer at the high school and I’ll mention a little
bit about that after so to just kick things off I thought it was nice to
share some of our curricular extensions that we have and this is a photo of a
group of students in art appreciation who was able to take a trip to New York
to the Metropolitan Museum in the Whitney Museum in which these students
will then be coming back and before the end of the school year working with the
social science department on pop culture and doing a project collaboratively with
the social science specifically around after seeing the Warhol exhibit this
particular field trip along with another field trip we have coming up in May to
the Boston Museum of Fine Arts was grant funded through target and the one that
we’re going to take in Boston was grant funded through the Shuster Cultural
Council so we really support the various different you know organizations and
community members that that help us to just push our students along a little
bit with the curriculum as far as community partnerships are concerned we
have many and it seems like it grows and ebbs and flows each year and we bring in
some new people but a few things that we highlight is the shoes for credit union
in a few years past we used to have a couple exhibits here and there but for
the past two years we’ve been able to host where they’ve hosted three exhibits
for us and we’ve broken it out by grade levels so as you can see a November
February and March each time was about a month long approximately 22 pieces of
art from students in those grades in which they then hosted a little opening
reception night for each of the levels which was nice at the branch we do
showcase artwork monthly or every other month here at central office in these
Department and I have my daughter up there actually in Barbour loans office
with her piece of artwork there so the little ones are always very exciting you
won’t get the high school students up for your movie nothing at the middle
school but I think in from what I hear it’s exciting to see the little ones
come through with their family this year we also worked with the Rotary Club it
was something that we did for the first time where we had nineteen arts students
most of them from National Honor Society who took part in a book cover design
contest and lana was the lucky recipient to receive that honor for the cover and
it was a really nice event that they put on just to do seems like yesterday but
not too long ago for that just this past Friday we had three
students attend the Shrewsbury Women’s Club each year they asked our students
to come and showcase at their art corner during the month of April and we had two
states two seniors and one junior go to the luncheon spend about an hour talking
about their work with the community and the women of that club very nervous
again the students are but they come back so excited to have done that
because the booing and eyeing of their work I think they didn’t believe me when
I said you’ll have a great time and they came back with the smiles across their
face so we always look forward to that every year the visiting artists that’s
something that we continue to build on each year all of our teachers write
grants to support our curricular extensions as we call it and actually we
had an artist come in today her name was Nicole Tamron she’s an illustrator and
she spoke to the students about art licensing and what it’s like to be an
artist in the career and how that works so she had a fun-filled day of speaking
to all of the classes and students if they had studies could come and see her
and she had her work there they think overall it’s it’s a chance for students
to see that there is a career in the arts in even though you might not be
sure of what you’re going to do that is something that you take the time
and you persevere you can reach for the stars with that at Coolidge we are lucky
to have artists in illustrator and children’s book illustrator and author
Ralph Masiello come back and he’s going to do a little extension of a mural
highlighting the big 3s at Coolidge so it’s that be kind do you help others and
do your best and this is hoping we’re hoping that this is going to be a nice
little touch to the wall but with a potential for literacy and literacy
night where he might come back he might do something with the students there and
maybe hopefully with some additional funding get another little mural going
or a collaboration with the students so that’s kind of how we try to pull our
community partnerships together for shoes right across the district we take place in various competitions
and exhibits throughout the course of the year and and we’re really kind of
still hitting the ground running right now it doesn’t seem to slow down until
after our festivals in mid-may I’m starting the year off we take part in
the Boston Globe Scholastic Art Awards which is as you can see a 9 through 12
we had about 15 pieces that were submitted to that this year honorable
mentions and silver key recognitions annamaria College that takes place and
that’s actually the gallery at Anne Maria College which these secondary
schools submit their pieces and I know that Lana did you I know that Veronica
you submitted a piece to that so we really try to recognize our juniors and
seniors whether or not they’re going on to art school but they do offer
scholarships to our students or the students that submit we have the youth
art month that took place in March at Worcester Art Museum and we actually had
olive barber who’s a fourth grader at Penn be recognized with an honorable
mention so that was exciting coming up at the end of the month is a James
McGovern which is going to be hosted at Leicester High School I’m sorry
Leominster High School Shrewsbury High School hosted it last
year and then of course we have our visual arts visual arts exhibits so the
k-8 will be on for from 10 to 2 and sherwood middle
school down in the cafeteria as well as some in the lobby and then we will have
the high school on May 16th from 6 to 8 p.m. I’m gonna maybe change it up a
little bit this year so we’re always looking for feedback on how that goes I
think change is always nice but we know sometimes it it people get comfortable
with the way things were so we’re hoping to get some feedback after that the
National Honor Society as you are well aware I mean it was just it just came
out in the school Journal so I don’t want to go too much into that I’m sure
that you’ve had the chance to review that but this is something that just
really took off at the beginning of this year from the two seniors – Zack Cynthia
and Phoebe boolean and what they really wanted to create this installation
embodying all of shoes for high school students with the emphasis on social
emotional learning and stressors it was so successful we are thinking about
trying to do something next year with advisory on how we could start the year
off without a whole school installation this mini version of this is now at the
Shrewsbury public library for the month of April so it has travelled so that was
a nice treat to have it there and have the community the broader community be
able to view this exhibit as well another part that the Black History took
part in was the unity and this was another to the left was another project
where we asked students during lunches to just come on up and put a fingerprint
and then the national art turned that into a piece with black history just
really emphasizing what unity means and how we pull our community at Shrewsbury
high school together the memory project I know dr. Soria
mentioned earlier on in the year how we take part with national art of creating
projects or portraits for children living in poverty this year it actually
ended up being the United States this is the first time so the children that you
that the pictures that they’re holding are a little bit more of a surprise
can’t really reveal the originals of them but we don’t know where but usually
you know it might be Mexico it might be what did we do last year do you remember was Mexico so we tend to do it all over
but this year they actually have the United States where children are in the
same situation and knowing that it’s a selfless act of kindness taking their
skills and talents that they have in really just brightening some child’s day
with with a picture of themselves or a portrait of themselves so we’ve
continued that and those have been shipped off we will receive a video once
they arrive to those children usually we get that over the summer and we show it
sometime in the fall but at this time I thought it’d be more important to just
kind of have our students here talk a little bit about their experiences at
Shrewsbury high school and then allow some time for Question and Answer
so again I’ll have you introduce yourself to everybody hi I’m Veronica
Judy and I transferred here last year from South Africa so I took art every
year in high school and I really knew that like I loved arts and I wanted a
career in art when I moved here I wanted an art selective and I noticed there
were like so many options like sketchbooks and mixed-media and a
digital art and design so I ended up taking mixed media and digital art and
design I took mixed-media because it was
something I didn’t like like in South Africa we stock more to traditional art
with mixed-media I saw like you could mix four different like mediums together
and get better more creativity and our teachers are really awesome mrs. Lee
Bank like showed me a lot of techniques with mixed-media that didn’t really try
before and then I took digital arts and design because I wanted like to try
digital art because that’s what I was potentially going to go for in college
to be a graphic designer and I’ve loved it so far using Arab Photoshop and out
of Illustrator and then yes I did a portrait of my little sister
in digital art that was really fun to start I didn’t know what I was doing but
it like my teacher really helped me and it turned out great
you’re doing this year so I’ve been accepted to mass art yeah so that’s what
I’m doing with the studio foundation here and if I don’t continue with the
graphic design communications media major I might switch to architecture so
my name is Diogo Machado I’m a junior at Shrewsbury high school and the classes
I’ve taken there are aren’t intro ceramics one and remick’s two I’m also
doing capstone exhibition this year and next year and I’m in the National Honor
Society I was really lucky to have gotten into ceramics one my freshman
year because a class that a lot of people sign up for and I just found that
I really love ceramics from then on and I’ve never stopped doing it yeah so
those first bowls on the first those are those are submitted for the Super Bowl
event at school and yeah they were the other vase over there in the middle I
gifted my math teacher and on the bottom those are just mini as they’re like
smaller than your thumb print you want to explain how you make those yeah
and they’re probably so so it’s just a lot of patience I think they’re easier
to make than larger pieces but it’s just that you have to get the shape just
right because they’re like this tiny so you need like you need just like to not
shake a lot and you need specific tools if you want like angles and things yeah
we start with a large mound of clay yeah and you need a set and you just make
like a tiny mound at the top and you just just work from there get it off so
that’s where the patience comes in and Lana hi my name is Lana Wang and I’m
a junior in the past I’ve taken art intro mixed-media and studio one I’m
currently taking studio two honors and I plan on taking AP art next year I’m also
a member of the National Honor Society which has been really fun for me because
I’ve been able to make connections with other people in my school who are also
passionate about art and thinking about the classes I’ve taken at SHS I think
they’re really a rewarding experience because not only have I been able to
explore different mediums and techniques and think outside the box but there are
also so many opportunities for recognition as mrs. LeBlanc has said and
although I’d have other extracurriculars such as speech in the bay and dance I
think that most people in my school will recognize me for my art and I think a
lot of students would agree that it feels great to have your artwork
displayed in the school and especially in a world that is becoming increasingly
digitized technology-based I think it’s important to recognize the Arts and I
feel lucky that our school and our community is doing such a good job of
promoting this appreciation of the Arts from here through the end is the
complete program of studies that we offer and it’s exciting to see that with
the new courses that we have put forth for this year and the changing of the
program of studies language to really suit the needs of the students hoping
that they’re gonna find something that best fits them we have seen an increase
in the enrollment or the signups so we’re excited to see what the schedules
gonna look like for next year with our new courses sorry I welcome you to take
a look at that at any time but always if you have any questions for us excellent
dr. McGee that’s several this is a very nice presentation I’m dazzled by the
quality of your work we usually think especially with arts we think in terms
of talent in the fact that you know someone has something that is innate can
you comment it all about do you have any requirements for people to enroll in
these courses or can you take anyone and move
to a much higher level with the coursework you offer sure well as we
know the students need one semester of our art to read an art to graduate but
that can come from the Fine and Performing Arts it might come from the
items Department with TV studio or it might come from multimedia so there’s
that portion of it but over the years we have really as a department at the high
school look to change the way in which students can make that path to success
because they might come in just taking a studio one have never never touched clay
before and find that niche a lot of times it’s it’s something that it’s a
passion it might be something that they realized oh I you know I used to draw
when I was younger and then I hadn’t done it for a long time so although we
have our foundations there’s always that opportunity for one-on-one there’s
always that opportunity for a teacher to come and say you know I see something in
the student or had you seen this in their sketchbook not part of the the
actual project and those conversations to allow students to move up in the
flexibility of how we’ve changed the schedule over the course of the years
has really allowed for students to take their own path and still be successful
in finding what really works for them without having to be like sorry you have
to take this as a freshman and that as a sign are their admission requirements
though do you freshman coming in they have about eight or nine classes that
they can take there are no requirements and as they continue to a sophomore it
might be that you have to take a studio one before you get to a studio to but
we’ve also changed it for next year where it’s a semester course and not a
full year to allow that flexibility of scheduling so there are a couple so like
a digital imaging one you have to have that before you go to advanced there’s
no talent contest before you get in let the other people ask your questions our
circle well I guess I’m curious about access here do we do does the supply
meet the demand our people closed out of these classes
at all some I would say the class that get is getting closed out is our
ceramics yeah I mean that then we have the numbers would speak to potentially a
1.4 FTE as a primary as a primary actually be probably a little bit more
than that as a primary first elective mm force first choice we only have one
space for it although you could open it to another
classroom it you’d need more kilns we’d be it just space would become an issue
that is the class that that seems to be booming but for the most part all the
others we make it work last question good how do you test a ap art what’s the
exam like well the the APR the APR work in the AP Board they have to have 12 the
students have to have 12 pieces currently and the way the AP is now
twelve pieces of a breadth section which means a variety of subject of material
they have to have that pretty much ready to go before entering their their senior
year at ap and then during that time the students in their course of the year
create 12 concentration pieces based on either a theme or based on a material
that shows growth so growth in their thinking growing there’s growth in their
skill based and its assessed against an AP rubric that’s specific so our
teachers mrs. Fox who currently teaches it bases the assignments from what the
criteria is for AP in the AP College Board I do still think it can be
subjective just like any art can be so we really push our students to think
critically and think openly and challenge themselves and be able to talk
about their work and defend their work and that’s that that’s the nice part
about it but ultimately it goes in front of a board and and how it gets judged
yeah can be different it’s basically presenting a portfolio absolutely not
you were feeling the day of the test right exactly so their test is the
a year in their pieces in their writings just defending their work it’s changing
a little bit for next year actually a lot for next year so if we
have to get some training on that Thanks thank you mister whisky great
presentation and congratulations seat should be a very very talented work
we’ve seen and every year I do go digital Arts Festival I love it and for
those who haven’t been this rows of our work and very neatly labeled so you know
you know what level each of the students are at I’m curious when does the work
for each festival start is that a September thing or yes so with the
semester as we asked every teacher because the most of them are semesters
we try to select one if not two it depends on the course at least one piece
from every student from the semester as you get into a full year course such as
a studio one we hold onto all of the work while they do in their portfolios
so around this time we start working with our upper level students to start
thinking about what their boards are going to look like how are you going to
exhibit your work with the lettering with your writing with a theme whatever
that might be so we start that conversation now the collection of work
is starting from yeah at the beginning of the year so as we go through by the
end of the semester it’s just what would you like to submit and that’s how we
leave it to the students here’s all your work what would you like to leave with
us for the art festival and then just one other question you know the
community our partnerships I like the the ideas that you put up there at least
that you’re working on with central office and Rotary Club do you have a lot
of requests coming in from the community to have maybe students work on we do we
do in actually the rotary just reached out again that they want to do something
with photography where it’s kind of old and new photos so those will be things
that I’ll feel to my teachers who might be teaching those subject areas to see
if it’s something they’re interested in well we can treat we get a lot of
requests so they come through the department we cannot meet all the
requests but for the most part when it’s community based absolutely we push it
out to national art or I open it up to all the students through Schoology I
post it with all of our courses so all students have an opportune
even if they’re not in national art per se it’s great and we were always talking
about the real-world experiences that presents that to all the students I also
like the idea that you brought in like visiting artists to give students
perspectives on a career in yeah right down to talking about licensing I think
it’s a great idea so thank you very much this is Ken zoto thank you so much for
coming um and for showing the work that the students have done I was really
moving um and so inspiring that this kind of
talent exists in the high school and probably in the younger grades as well
and now is my question for the students is when when did this passion or
interest in art happen for you was it in high school or did it happen you know
when you were younger for me it started at a really young age so I took classes
outside of school probably when I was like six or seven and in sixth grade I
started taking oil painting classes outside of school
in our teachers house in Hudson so a couple of the pieces you saw up there
were from outside of school and then that’s how I knew that before even
entering high school I definitely wanted to take art all four years as my
electives great for me I was also interested in art before high school
although I wasn’t so invested in it that I knew that I want to take all four
years of high school yeah like art in high school I just knew that I had an
interest in it and I took our intro and next year I’m taking Studio One
but ceramics in specific it started in high school because of their program
yeah and yeah it was just really lucky yeah that’s great
for me it was before high school I was more focused like like my favorite
subject was business and marketing and stuff and then I want to like the more
creative side of it and I still love to like create things so then in high
school I got more invested into the art side so now I do can today like cross
right cross registering to do a minor in marketing and something like connected
to you that’s right yeah sounds like it would be good
thank you so much this is fritz thank you I think the work we saw in our
reports amazing I could barely color in the line so you
know looking at that I really like that live John said this Community
Partnership and where you’re bringing in people in the our community to talk
about how it can be a career looking at ways beyond high school and we want to
provide well-rounded education and without the arts it wouldn’t be wrong
well-rounded Veronica when you mentioned you talked
about having you know possibility of architecture I have a niece who she was
art was her thing in high school she’s a successful architect now and I never put
the two and two together and when she talks about you know her work now she’s
very successful because of the functionality of her drawings but she’s
all she would win awards in college because of the aesthetics they weren’t
only functional they were beautiful and you know these were buildings that
people wanted to see built so when you put that connection and Anna thought of
it that way with her as she was going through that so I think you’re you’re
all looking at ways to take your art and move it to the next level and thank you
to mr. blank because you’re running a great department and a lot of high
schools do not have this type of programming or the success that we see
so thank you for your work – just my compliments I’ve been to thee our
children mr. Winsky referenced earlier and it is just really astounding the
level of talent really at all grade levels but especially amongst our high
school students it is truly very impressive this is student success
stories this evening and our aspirations for in terms of our community are really
captured in the opportunities we provide our children I I think of all those
opportunities I think family bank is able to kind of
think about the crossroads of what are the life skills one of the potential
opportunities and vision she has for future students and then what are some
of the concrete skills within the content that she’s passionate about and
how she brings that together and programming is really interesting and
it’s always changing as you said she’s really mixed up what’s happening and
taking a risk to think about some different offerings for kids and I’m so
appreciative of her talent and her ambition for the department in her I
think that from the youngest grades we see some really extraordinary work that
happens the building some fundamentals been making sure students are able to
express themselves artistically have fun with it connect things to the curriculum
I was always just blown away by what I saw when I was working at the elementary
level and I still do today of course the and the way to see that progression as
you see the pieces if you go to the Kate Art Show and see some of those
fundamental early childhood pieces all the way through the kind of
sophisticated work our seventh eighth graders are doing and then when you get
to see the high school pieces especially where it becomes thematic and it’s
really not only technically strong but obviously representing some really deep
thinking and really connecting the people’s emotions as well as just the
beauty of it I think it’s remarkable and we’re very very proud of the program we
have in the visual arts we’re happy to be able to support it and that’s
something that I think is one of the real signature elements of our school
district so we were pleased to bring this so that’s people who watch the
meetings can get a little sense of this certainly invite the public to come to
these art shows what are the dates of the k-8 in high school shows this year and then the high school is on May 16
that Thursday and is from 6 to 8 p.m. if you have a chance to there it’s just
absolutely stunning the quality of the work but we again congratulations and we
really appreciate getting the students perspectives well-a-day have you come up
and shake the committee’s hand we do have some certificates for you okay next item on our agenda is under
policy it is a second reading and boat of the crowdfunding policy or not quite
there yet is a second reading and vote on the crowdfunding policy a first
reading of the proposed new policy 911 for crowdfunding was held at our
committee meeting on March 27th of this year and it was posted afterward for
public viewing and comment the policies intent is to effectively regulate and
establish parameters for use of crowdfunding campaigns for district
purposes this is the second reading of the policy it has not changed since it
was first proposed I am unaware of any public feedback that was received on the
proposal committee members are dr. Soria has they wouldn’t received any further
feedback from the public on this no middle point of the mrs. canzano and
myself to constitute the policy subcommittee dr. Sawyer or anything
further on this item I would actually just do mr. Collins attended his
association meeting today I was actually a topic and asked him to give a little
insight to what he heard today sure thank you doctor sorry so today was my
State Association the mass Association of School Business officials
professional development one of our professional development days and
typically in the month of April it’s called the law institutes and will
provide legal updates on various topics from employment law to
vistacal related policies and one of the highlights that one of the attorneys
talked about was the surge if you will an activity relative to crowd funding
activities in public schools and some of those things that need to be careful
about and you know there’s there strong message was that that school committee’s
ought to have policies so anyway it was kind of affirming in that regard that we
have this in front of you this evening and all the basic elements that they
talked about in terms of policy components we have in here so I think
we’re in a good place with this particular topic colleagues any
discussion dr. McGee I think the policy is well phrased the content is good and
so I intend to vote for it but I guess one question I have is whether we can
expect to get periodic reports as to just what the scope of this is how much
money is being raised and how many teachers are involved with us so we can
get a sense of how it’s affecting our faculty Mr Winsky cap I’m a supporter of
this policy as well I appreciate the guidelines that have been put together
for this I think it provides another outlet to raise funds for critical
classroom activities I think we talked about it in the last meeting when
there’s only so much you know say the PCOS can provide two classes this is
another outlet it’s not a required I’ll let but it’s it’s there if if the
staff wants to take advantage of it so further comments and certainly I’m in
support of this as well I’ll just comment myself that this is one of those
things that it’s going to happen it’s started to happen and it’s gonna happen
whether we wanted to or not and so it’s better to get ahead of it
seeing no further discussion I’d entertain a motion at this time that the
committee vote to approve the new policy 914 crowdfunding as written so moved
second motion has been made and seconded is there any further discussion seeing
none all those in favor signify by saying aye aye opposed motion carries
unanimously the next item on our agenda is a
presentation from dr. Sawyer and mr. Collins on our updated fiscal year 2020
budget recommendation dr. Sawyer and mr. Collins of course presented the
superintendent’s initial recommendation for the FY 2020 school department budget
at our school committee meeting on February 13th they are going to tonight
to present a revised version based on developments that have occurred since
that time so gentlemen thank you I’ll get started in turn order mr. Collins
but mr. powers referenced the budget process of course is dynamic and we’re
always responding to the information and as well as looking at how we can refine
our recommendation in ways that will ultimately get us to the place where we
can make a final recommendation which will happen two weeks from now in terms
of asking the school committee to take a vote on what they’ll recommend to the
town meeting for the appropriated budget of course we have lots of sources of
funding for our program beyond that the biggest source is the tout appropriation
and that’s what Tom meeting approves every year but let me turn over to mr.
Collins we’ll give you a status update talk a little about where we stand and
they’re all talking about recommendations coming forward okay
thank you dr. Soros so just to recap in terms of the beginning of the budget
process and where we are right now and was back in early February that doctor
story presented his initial recommendation to you and that was again
in two pieces so called status quo budget and then also clear kind of
resources that were needed in order for us to achieve our strategic priorities
that are set before us and when we looked at just the status quo budget it
was just over 67 million dollars the 2.9 million dollar increase or just about
4.6 percent and then it was a couple of days later that mr. music our town
manager put forward his initial budget for his recommendation for all of the
various departments on the municipal side and also school department and he
had recommended sixty six point two five million just about two point one just
over two point 1 million dollar increase our we’re about three point three
percent and so we’ve got this gap if you will between those two recommendations
of status quo and town managers of just over eight hundred and thirty thousand
since that time of course we presented some options to the School Committee
with respect to all of our fee based programs and laid out various options
and dr. story made his recommendation to you about various increases and so those
increases were voted by you and in those generate just over forty six thousand
dollars in additional revenue that was not assumed in the original budget
recommendation so therefore we can lower our appropriation by that same amount
and cover it with these increase in fees and then also I presented to you a
budget status report on our current fiscal year and that ruler had looking
at a year-end positive variance of just about 1.7 million dollars we’re
fortunate to be operating that fashion for several reasons that I outlined in
the report primarily most significantly with a few were out of district
placements for both special needs students and vocational students and so
that allows us to carry some additional funds forward that positive variance
into next year through the circuit breaker fund and so we can close this
gap of eight hundred thirty thousand dollars between the fees and how we’re
operating positively now so that would be that plan to close that gap so in terms of the good news here of
course is that the status quo budget that we’ll be able to carry forward is
going to be able to happen with our existing resources and that’s a
different position that we’ve been in in past years we are not going through the
gyrations of trying to determine how to cut around the edges or even more
substantively if that were necessary so the the savings will experience this
year we’ll be able to close that gap and so we’re not in the process of talking
about any potential cuts that’s a huge relief and that creates a lot of
opportunity to focus on other things and of course what we’re focusing on is how
can we is there any way to leverage some of the funds that we do have to make
some strategic investments and certainly also respond to needs and this slide
demonstrates my recommendation at this time relative to what we could do with
some of the funding from that positive variance and then the note at the bottom
really references that essentially when we bring a line-item budget to you for
recommendation two weeks from now these different items would be in those line
items and what essentially is that the positive variance would reduce the
amount of money in those line items that would be put towards out of district
special education so that’s just a shift from the additional recommended
recommendation I made back in February the top four items were all things that
we characterized under the category of other necessary priorities the first
three are intact the way they were presented in February a 7/10 of a
full-time position for the four nursing staff forces to be high school that
position actually exists it’s funded through a different mechanism because it
has to do with some special education needs but we certainly with the
enrollment and the the recommended ratios we do believe that that’s right
continued needs to continue going forward um and so we need to move that
into the typical appropriated line for nursing we also because of the growing a
moment at the high school we’ll have more I EPS students with IEP s that we
need to serve and we need to hire a special education teacher at the high
school next year that’s not really a choice that’s just a man
dated peace similarly what we call an ELC coordinator which would be a
teaching position that works to coordinate programming for students on
the autism spectrum who have similar disabilities we knew when we launched in
February that that would need to be somewhere in the pre-k to 4 range mrs.
Bell cito is determined that the the most important place for that position
would actually be at the preschool level because we have some growing numbers
there as we have consumers come out of early intervention and so that’s again
another mandated piece just to be able to meet the demand of mandated services
the fourth item there which is the label is a partial central office
reorganization or staffing adjustment that was a hundred and fifty thousand
dollar line-item kind of a plug line item that we had when we launched in
February recently you received the report from the Collins Center at UMass
talking about the need for some additional capacity in different ways we
are studying that rapport we’re going to be doing some thinking and planning
around how to respond to that but I firmly believe that to at least start
moving the needle on some of the required capacity there for some
additional central office support that $50,000 in the budget is important to
include as part of this plan the next three elements were pieces that of a
whole range of things under the difference to your priorities we felt
were important to put on the table as potential investments and then since
February we’ve been working with the leadership team working with the School
Committee on identifying what do we prioritize within those and there’s no
question based on ongoing conversations that I’ve been a part of whether that’s
what the district faculty Advisory Committee which is made up of teachers
from each of the buildings the district power professional Advisory Committee
which we started this year talking when we meet with parent leaders periodically
throughout the year certainly our administrative meetings there’s no
question in my mind that mental and behavioral health is really rising to
the level that that is something we need to make to be very
intentional of making some investments and so you see the the first sort of a
strategic investment listed that would be for the equivalent of three full-time
positions at the elementary level you see it’s labeled as adjustment
counselor / clinical coordinator the Isabel Seto would her team along with
the principals would need to determine what the right mix of those three
positions might be adjustment counselors are counseling positions that help
students with social and emotional issues behavioral issues we have have
had for a number of years at the middle school level we haven’t had them at the
elementary level we think there’s a real need for that
we have two clinical coordinators for the district their board certified
behavior analysts they’re working with very difficult cases of behavioral
situations with students and advising and consulting to teachers it may be
that we want to add one of those and have more capacity at the elementary
level as a result but the bottom line is we feel do we need three positions to
start moving towards frankly we could use more but I think this is a good
important strong start to be able to start putting more resources into that
level I do have good news to share because after this came out and was was
sent to you we just learned over the next I think
was late Monday that we are going to be the recipient of a grant from the state
mental health grant which is this is through the department of elementary and
secondary education we will receive $10,000 for the current year which that
we wrote the grant to actually expand our use of shoes abuse and Family
Services consultation over the rest of this school year but it’s also for
$90,000 for next year and what miss Belle cedar requested to that grant was
for an elementary level position so we may be able to retake one of those three
and move that to a grant funded expense for next year to allow us to make it you
know some additional strategic investment hopefully the other we’re
hoping to hear soon from the the larger grant from the Department of Public
Health I know that’s been delayed a bit we’re hopeful we’re gonna get some news
shortly on that and that would actually add position a program funding for a
proposition and programming in Sherwood middle school similar to the transitions
program we have at the high school that’s we’re eager to hear about that as
well the other next level position also comes
under the enhanced well-being of all and that’s to add six tenths of an FTE to
the Sherwood middle school adjustment counselor last year you may recall for
this current budget cycle we had 2.4 FTE adjustment counselors at oak and we
added point 6 to go to full three positions actually just had a meeting
this morning or this afternoon rather that where dr. Joe and mrs. Bell seated
were both saying how effective that’s been and this would do the same thing
for Sherwood who currently has 2.4 FTE that would round that out to a full 3.0
positions and again that we’ve seen the need there in terms of the the what the
caseloads are and then the final piece under this recommendation for what we
should do beyond the status quo um is for a science teacher position at
the high school that’s related to space and resources again we’re a growing
enrollment we’re trying to maintain those student-teacher ratios especially
in the lab sciences we have a retiring teacher who actually teaches half math
and half science and if we were able to get this into the budget we could we
could hire add essentially a half FTE or an FTE and add half to each so you can
have one full teacher in each department and so that’s a little over five hundred
thirty-five thousand dollars that I’m recommending be part of the budget this
would be able to be done regardless of whether we received a single additional
dollar from a town appropriation from what the recommendation mr. mr. cars
already made based on state funding or any other sort of funding that might
come in and so that’s something that I would be asking two weeks from now the
committee do based on this current information that we have as an aside we
did the budget was released for the House of Representatives today I have
not had a chance to look at in any detail but I do understand that the
recommendation for minimum chapter 78 is $30 per pupil which is $10 per pupil
higher than the governor’s budget which would mean approximately about another
$60,000 in chapter 70 that would flow to the town if that’s where the state
budget ended up hopefully the Senate will do even a little bit better but
there should be some more dollars hopefully that could mean
towards the school department as a result the next slide again I mean even
if that’s where we ended doesn’t still limited progress in our strategic
priorities we’re waiting for information and mr. mr. Carr will make his fiscal
projection to I mentioned the mental health grant that we just became aware
of hopefully we’ll get some more state funding that flows to the school
department recommendation I also do want to make the committee aware that just
yesterday information came out on students being accepted to a Sabet
regional Vocational Technical High School and although we have not had a
chance to analyze the data the initial numbers seem to suggest that
will be a number of students below what we’re projecting for the freshman class
and the current budget so we’ll be doing some work again between now and two
weeks from now to determine how that might affect what we’d recommend for
tuition for a Sabet versus those dollars being repositioned someplace else so
there may be some possibility there to make some additional strategic
investments as well I mean again we’ll make that final recommendation on April
24th the next slide we divided other strategic investments that are
potentially could potentially be made depending if we did receive more
resources into three tiers of priorities again based on some of the feedback
we’ve had in a variety of ways and working with the leadership team so next
on the list essentially we do see a very significant need for another high school
school counselor also in the past guidance counselor again much related to
growing enrollment as well as programming and that’s something that
I’m hopeful given some of these other developments would be able to put into
the final recommendation next after that to eliminate shared staff in the middle
in high school which we believe would be the equivalent of about two FTE some of
that depends on scheduling it might be a fraction more or less than that but in
terms of being able to decouple the middle school schedules from the high
school schedules would be very important in terms of being able to do some more
innovative work around how we schedule students what kind of program we provide
even the number of lunch periods potentially we can provide at the high
school if we were able to do a little more of that so that would be the next
other tier one priority under what we’re determining we’re terminating Tier two
priorities would be mrs. cloud or spoken to you in the past about creating a
software dashboard tracking tool around I need students which we think would
cost about $25,000 we’re adapting new science curriculum standards we’re
looking for new materials for that the adjustment counselor at the high school
level we did add one a couple of years ago we believe adding the other ones
going to be important sometime in the near future it may have to wait a year
but what a signal again the importance of that mental and behavioral health and
then professional development for things like co-teaching and inclusive practice
materials that go with that these are all things that are very tightly
connected to our strategic priorities when we think if money were available
we’d want to consider those investments and then moving on to our Tier three
priorities moving forward a little further with the central office
reorganization and capacity building adding some an opportunity to engage of
transportation transportation consultant as we do the work on the new start times
would have to do some very significant looking at our busing approach we’re
looking to fund some high school classroom projectors like the one that’s
projecting here on this whiteboard that would start phasing that in if we’re
able to add some investment there some professional development on cultural
proficiency project-based learning materials and then social-emotional
learning both some professional development and curriculum materials but
what I’d call your attention to is the italicized print at the bottom of the
slide not certainly at the point we can discern so finally this is what is more
important than the next and at the same time we know that if things aren’t able
to be funded to the town appropriation initially as things evolve over the
course of the year sometimes we’re running under in certain categories want
to make sure we’re signaling to the committee in to the community these are
the kinds of things that if their opportunity presents itself another
grant opportunity these are the things that we think are priorities to fund
and we’ll be looking obviously at that as the year goes forward and if you put
them all together to your one two and three add it up is five hundred and
twenty two thousand dollars I don’t anticipate that will be good five
hundred twenty two thousand dollars beyond where we are now but we thought
it was important to illustrate a plan of things that we might do if additional
dollars were able to come into the program in addition to what we know is
already going to be available and with that we’d be happy to take any questions
that the committee has thank you dr. Sawyer mr. Collins committee members
questions and comments mrs. Fritz I think it’s great we have budget ease and
goal sets and that is district fourth so that is a concern and I’m also concerned
about the inability to fund a few the items as part of the status quo this
high school adjustment counselor and also the SEL professional development
and curriculum materials we’ll be talking about a new position and then
you know personally I think you know we need to make sure we give people the
tools to get the job done so to me that’s a concern and it’s I’m not a big
dollar item thank you for moving the guidance counselor at the high school up
higher in the tiers I know I brought that up in a workshop meaning because I
think that is very important from what we’re hearing that needs to be done so
thank you for doing that as well thank you and just to be clear some of these
amounts are to be able to do additional work in these areas and there’s no
question that with existing funding for professional development or materials
will be also be pointed towards these priorities the if we had more investment
we could do more and do it faster so that’s that I want to make sure that
it’s not that nothing will happen like to get those but it’s just it will make
it better more robust colleagues further questions
and comments this is well I just think this is well certainly an unusual
position to be sitting in other than the override this is the only budget season
I can recall that we’re not focused on tiers that require cuts special gift for
you on your last thank you so much it really is just you know we always have
to be concerned about the future years but I think we should all appreciate
that we’re in a scenario that is not as dire as as usual so you know part of it
is you know we talk about this all the time this you know this time things
swung to our benefit and then other years it goes the other way so
definitely we have to appreciate it while it’s here and and I’m in know and
I’m really glad there are some priorities that are gonna be funded and
so we’re making progress which is not always an outcome of some budget cycle
so Mr Winsky yeah just add to that I mean this is the first time in the
four-year budget cycles that I’ve been in we’re not talking about tiers of cuts
we’re talking about tiers of investments obviously a good news story it’s been a
good news night with student successes and certainly the budget it’s always
good to see that we’re not chipping away we can invest great thank you anything
further I’m just gonna echo mrs. Francis remarks you know well I certainly
acknowledge that this budget is a good news story and I’m pleased that we’re in
a position to make additions to the program case you know this year is a
good news story but my eye is still of course on 2022 in the end of the five
years and we’ve got a long way to go before we get there so gentleman we
appreciate the work that you continue to do we will not be taking a vote this
evening the committee will be taking action
our budget request and our meeting on October along this evening so thank you
thank you no I appreciate that and we will be making some modifications based
on again once we understand what we have from the next fiscal projection and
we’ll look forward to presenting that and then obviously providing Town
Meeting and why these investments are so important
great so we will move on to our next item of business which is under new
business and it is the establishment of a position of Assistant Superintendent
for Community Partnerships and well-being by way of background this the
next few items are all interrelated to some extent and contained a number of
pieces and of course I’ll turn it over to dr. soar in a minute to make a
presentation but again by way of background at our February 27th meeting
the School Committee dr. Sawyer presented a proposed agreement between
the district and Shrewsbury Federal Credit Union that would fund a new
district leadership position titled assistant superintendent for community
partnerships and well-being at this evenings meeting dr. Soria has requested
that the school committee act in three separate votes to establish the
following the first would be to establish a new central office
administrative position for policy 2 1 7 the second would be to approve the job
description for the new position also for policy 2 1 7 and the third would be
to approve the memorandum of understanding with Shrewsbury federal
credit union that will provide the funding for policy 912
our meeting materials had included a memorandum from dr. Sawyer that provides
a rationale for establishing the position I will turn it over to dr.
Sawyer to make his presentation but I’ll remind the committee that though these
are three separate votes that we will have opportunity to discuss and vote on
separately I will allow for discussion of the three to co-mingle as of course
the topics are interrelated so with that dr. Sawyer thank you
and again as you can see from the cover page here the part of the impetus was
this for this and really represented back in February about this opportunity
for a partnership we should be Federal Credit Union that is quite generous and
and I think will help us move things forward and some very positive ways for
students as well as staff but really as we’ve endeavored to do we
really try to start our work from but on what are the strategic priorities we’ve
adopted as a school district that the School Committee has charged the
administration with carrying forward one of those two priorities right now is
connected learning for a complex world you see the strategic goals very
specifically talking about building community partnerships with businesses
and institutions and individuals to provide experiential learning to provide
opportunities and science technology engineering the arts and mathematics
also to help students develop independence after graduation that’s
including exposure to career choices these are really important things we
want for our students and we’re looking for capacity to do this work in addition
to that there’s a very specific district goal that by this June we were charged
with identifying at least one partnership of the business as well as
an institution of higher education and and if all were to be favorable to
sending as far as the votes we will have achieved that by established in this
major partnership which is pre Federal Credit Union I also want to mention that
of course enhanced well-being of all is another key element of our strategic
priority that includes the work around social and emotional learning and in
mindsets as well as improving support systems for students as well as for
staff around the idea of well-being which is important for any organization
and so in terms of building capacity there are lots of ways in which to do
these things arm you just heard a budget recommendation that’s going to include
several new positions for counseling social emotional and behavioral health
work directly working with students but we also need broader pieces relative to
setting the direction working with outside agencies things that people in
the field working with student who is the most important work of course in
order to build upon that and provide support for it we need capacity we’re in
a context where we have grown by about 30 percent since the year 2000 we have
not added a central office leadership position since that time when the
Director of Human Resources position came on board
for a much larger organization in terms of what our as well as having
significantly different expectations relative to what we have to provide to
the state for example in terms of reporting and so forth connected with
that is that we’re in the bottom 7% in the state when it comes to per pupil
expenditures on administration and you heard from the the UMass column sent a
report that that is a place that is ripe for investment in order to try to carry
out these these pieces a year ago I brought forward a proposed position for
something we’re titling the assistant superintendent for community
partnerships and well-being the job description that you have and one of the
items before you this evening talks about the primary rationale for that
role would to be to add critical leadership capacity to achieve those
teaching priorities by first building and sustaining partnerships between the
school district and families businesses nonprofits higher ed as well as alumni
and ultimately in order to enhance opportunities for student learning
experiences we also want that rule to be developing partner and volunteer and
financial support to advance the district’s mission and goals and then
finally enhancing social emotional and physical well-being of students as well
as staff really critical areas and in a perfect world we could probably have
positions that address all of those things but in this case this is capacity
that we don’t currently have among our leadership team to do as well as we’d
like to do and we think there’s a lot of benefit for everyone involved that we
can move forward and do that that position was proposed last year and took
it off the table pretty early on in the budget process because it was a year
where we were going to have to cut around the edges and it wouldn’t have
been appropriate to try to fund an administrative position and this year
even though we’re in a better position there are a lot of needs and we skew to
saw the priorities that we have they were not going to be able to fund all of
them so with the support of Kathleen Cohen and Michelle biscotti who are
coordinators of volunteers and development with mr. Collins we did
approach Shrewsbury Federal Credit Union with the idea of building a partnership
that would provide funding for a variety of things but particularly to be able to
bring this position on board without affecting
the appropriated budget we also have since then as I referenced the column
Center at UMass Boston they specifically when they reported to the school
committee had a finding that this additional capacity in the form of this
position was desirable and that they concurred that this would this need for
an additional assistant superintendent position to facilitate oversight of
important district strategic goals and initiatives also since Nationals
proposed this current year a major national report has come out from a
group called the National Commission on social emotional and academic learning
their recommendation the report that’s called from a nation at risk to a nation
at hope is to align resources and leverage partners in the community to
address the whole child though partnerships between schools family
community organizations to support healthy learning and development in and
out of school blend and braid resources to achieve this goal
and in that section of their report they go on to say that this requires
allocating resources to support a dedicated full-time culturally competent
person who understands the community and the school district who can manage and
promote partnerships with the development organizations as well as
those providing health mental health and social services so I share these slides
to make it clear that although this is not a typical type of position that
exists in a school district in Massachusetts although they do exist in
some places this is something that’s getting traction even in sort of a
national level around addressing these needs which I think people are seeing
are really critically important for public schools to do the proposed
partnership which we deem the colonial connections program would be a
partnership with Shrewsbury Federal Credit Union who would become the
signature sponsor of the colonial connections program the suitabie Federal
Credit Union is committed to providing $400,000 in contributions over the next
five years starting with the next fiscal year that funding would be then used to
build capacity for connecting with businesses and institutions to advance
quote-unquote real-world learning opportunities for our students very much
in line with our strategic priorities in most funds in terms of how they would be
used would be to purchase a van to provide
student transportation to off-site learning opportunities you saw have a
slide earlier with some students who were City for an hour field trip for the
day but you can think about even there might be times where mrs. Lowe Bank
wants to bring some art students to a particular show that might be happening
in Worcester or it might be an engineering teacher bringing kids over
to see something in one of the high-end manufacturing businesses exist locally
or a bio class going over to see something at UMass where we’re looking
to transport a smaller number of students but be able to do that nimbly
without having to plan something out a months in advance and then the expense
and there is an expense cost analysis sheet in your packet that shows that
trying to do that by renting to our current vendor this is a much more cost
effective especially of course that the van is donated through this partnership
so that’s first the first item the initial funding of the new assistant
superintendent position in year one and then significant subsidies that are
Traill over the next five years that to provide an opportunity for the district
to assume that over time and then support for various events speakers
materials in order to promote some of these and thinking for example another
reality fair at the high school for financial literacy
that’s something with there were tons of volunteer support but there also were
some expenses to get that off the ground and materials and so initiatives like
that would have some some seed funding to get going this is just a table that’s
from the the MOU itself that just shows how in the first year two hundred
thousand dollars and then the amount of money would trail over time
over the next over the five-year investment totaling four hundred
thousand dollars off setting the position as well as providing again some
of the funding for some of the different events and materials so as mr. Pallas
referenced earlier we’re requesting three votes this evening first two just
to simply establish the position of Assistant Superintendent for community
partnerships and well-being secondly to establish the job description for the
position because a district level leadership position is something that
the School Committee does vote approval job description for and then
thirdly to vote to approve the memorandum of understanding to establish
this sponsorship with shoes be Federal Credit Union their Board of Directors
voted in late February unanimously to support the partnership we’re very
grateful for their willingness to step forward and partner with us in this very
generous way and it certainly is my hope that the committee would see fit to
approve that this evening along with the position in the Job Description I do
think and we’ve talked two different times about ways to really move our
mission and our values and our strategic priorities forward it does occur to me
that the very first part of our mission statement says in partnership with the
community that we certainly endeavor to do in all sorts of ways and the work
that we do every day but I think this would be an investment that will enable
us to do some very concrete things that that under current circumstances given
everything else that’s on our plate would be very difficult if not
impossible to do so with that there’s some information for you there’s
obviously information in your packets I’m gonna return to my seat here and I’m
certainly interested I’m happy to answer questions and listen to commentary from
the school committee but I do strongly recommend that you vote in the
affirmative on all three you votes this evening
thank you dr. Sawyer some committee members before we proceed to our
discussion just to reminder I am going to open a general discussion and again
will allow the topics to co-mingle as people wish before each item comes up
for a vote I’ll ask for a separate motion and there will be an opportunity
to discuss each separately so from now just gonna open up to a general
discussion questions and comments mrs. Kendall so I’d like to say that I’m in
enthusiastic support of this and the program dr. Sawyer mentioned actually
highlighted the reasons that I am in favor of it the first one is because of
the column support and how it showed that there is too much critically
important work to be done and not enough people to do it you know the fact that
it’s in the bottom seven four percent for investing in
administration and twenty years almost 20 years and so a last central office
administrator was appointed I was struck by the number of direct reports some of
our central office administrators have on top of their other demands and I’m
concerned about burnout central office staff and I think this addition will
help alleviate the workload the other two go in conjunction with students and
preparing them for their futures especially the work that we’ve done
through the innovation and learning study group and the portrait of the
Graduate Committee we have found that career awareness and experiential
learning is necessary and this role will allow for those kinds of opportunities
to occur the van especially is will help us with that I think that is a smart
investment and the focus on well-being which for me is a passion in that kind
of the children learning social and emotional skills I’m hoping I may be
overly optimistic and understand it’s not a magic bullet but if we start young
with students and their awareness that maybe we can prevent some of these
behavioral crises we are seeing even partially that will be a success and so
I think this position will allow us to be more proactive instead of reactive
and so I just think this is really a fortuitous circumstance courtesy of the
shoes birth Federal Credit Union to provide students and staff with
transformational opportunities and strategic priorities so I am in like I
said an enthusiastic support of the program and the position thank you mrs.
Prince I think this is the let’s start with the new assistant superintendent
position this committee has spent a significant amount of time and energy
assessing this additional position in central office and we’ve identified well
there’s been an identified need for the position we’ve also had to carefully
consider the level of the position and the affordability in system
going forward we just heard a budget presentation highlighted there are many
needs and priorities that we need to invest in in order to reach establish
goals and priorities the UMass report definitely highlights the need for the
position but it also highlights significant need for additional
positions primarily dealing with budget and data analysis as well as a middle
management position in the finance area I personally believe that’s something
that we may need to consider sooner rather than later in order to provide
necessary service to the district like you just mentioned Aaron we talked about
this new position to assist in implementing goals and strategies
connected with learning and enhanced well-being but it also will allow for
shifting of some responsibilities off of already overburdened central office
staff I also support the position I do feel it’s an ambitious one and it does
combine two very different skill sets within one job during some of our
conversations about this physician we talked about metrics and dr. Soria
provided us with a memo in our packet that talked about proposed measurements
for success and I agree it’s a high profile program and I think it’s
something that we will need administration to provide feedback to us
so that we see how it’s moving what the physician is doing and that added value
to the district we will talk about that I’ll talk about the MOU but this
position is funded in a different way it is a sponsorship that will decrease
over five years so at the end of the five years the cost will have to be
borne by the appropriated budget I think grants and scholarships Q’s made
sponsorships are great they give us seed money to really do the things we need to
do but when applying to recurring and increasing personal costs I think we
really have to think about long term budget issues and needs and really be
mindful of any future implications for this type of funding model it’s great
but we do have unknown future needs going forward
and then on the MOU I’m extremely grateful to choose a Federal Credit
Union I mean this is a really generous sponsorship for the colonial connections
program it’s going to allow us to initially fund this position as well as
those activities associated with colonial connections again it’s the
funding of it I think it’s great but we have to carefully weigh sustainability
and long-term affordability and again it’s a new approach it’s uncharted
territory the spilled oil connections I think it’s great that we’re taking this
initiative to do this and look at how we can advance our goals we have lengthy
discussions about this as well and I I do feel it should be called a pilot
program once funding runs out we do need to be sure the appropriate budget can
absorb the cost of the program and carefully assess benefits versus cost
I do have a question on the van the five-year estimated cost is about forty
six thousand dollars and part of that is a driver and it looks like $20 an hour
stipend is it is the plan and we’re maybe too early to tell is this an
existing employee that we be providing a stipend or have we even gotten to that
point so what I did for that cost analysis is but make an estimate that
the type of van that we intend to purchase would be one that does not
require any additional type of license but just rather on Class D license and
so I estimated that a portion of the time that for example if students were
to be taken off campus to the city of Westar for some particular purpose that
a portion of the time that current faculty member of the high school would
not be able to go with them and that we would need to hire have a driver drive
them instead and so I heard the the rate of $20 per hour and it’s not really a
stipend but just as I can on call driver and made it just built that into the
estimate so we’ll have to see I mean I think that you know certainly intent
would be that we would have a faculty member or company and the students
likely on most of these trips but I wanted to be conservative in a
estimating approach right you’re not foreseeing a hire an additional hire at
this point No thank you mr. Winsky yeah so just to add to my colleagues comments
so far I’m actually very appreciative of the generosity of Federal Credit Union
this is a significant investment it does allow us to offer this option at zero
impact to FY 20 but as we’ve been going through the budget cycle I think the
challenges that I’ve had is not necessarily at 2020 it’s the four years
that follow that right I think you know being mindful of the other needs that
the district has and it does make you think about it over the course of each
of the next four years that follow 2020 that being said we I mean we do need
bandwidth in these areas I recognize that and these are two key areas in
particular within our strategic priorities that need leadership behind
them to drive them forward you know and I think we’ve said it in previous
discussions tonight I mean at some point we need to start moving the needle in in
the area so leadership front office and it has been you know we’re talking 18 19
years since we’ve added you know leadership to the front office but again
I think it’s it’s taking me time to understand it more how we were gonna
plan beyond 2020 you know where we see on the list of needs there are other
needs that will go unfunded and and we’ll be there next year there also the
other variables that we don’t know about in the years that follow so just you
know it’s taken some careful consideration to understand it more I
certainly think the umass that he definitely helped you know cast a
spotlight that we we need to focus on adding leadership and resources to front
office because that’s an area that we haven’t
touched okay I can say that this has been one of the more difficult decisions
that I’ve been faced with during my time on the school committee we’ve debated
this more than just about anything else and we’ve gone back and forth
I certainly have approached this with a certain level of skepticism I feel that
the I question first need for the position then I questioned whether the
job description was adequate or not I’m very reassured by the Collins report I
share my colleagues concerns regarding sustainability and that is something the
time will tell and I feel that the the need regarding the community
partnerships and regarding social-emotional learning and career
exposure those needs are pretty well established the solutions I’m not sure
are as well established and I think we are with the job description before us
this evening taking our best crack at designing
something that is going to accomplish what we wanted to accomplish
I do feel though that this represents new territory not just for us but for
other school districts and so it is something that the school committee will
continue to have a great deal of interest in and will need a lot of
feedback regarding how well it is going so accordingly when we get to the point
of voting on the Job Description I intend to offer a couple of amendments
okay colleagues I’ll just offer my general thoughts and I want to echo a
lot of what’s been said you know mrs. Fritz used the word
ambitious and it this certainly is an ambitious proposal actually let me take
a step back and first extend my sincere thanks just used a federal credit union
for your generous sponsorship of the department but this is something that we
are going to be doing that we can’t necessarily point at another district
and say look they did it so let’s do it exactly the same way and I think that
that’s a good thing this is part of us being a leader as a district this is
part of us being a district Jeeves and succeeds where others don’t
necessarily do that there were gonna be moments where we were gonna be out there
first and I think dr. McGee put it very well when he said this is our best crack
at it there is an element of risk to this but I think it’s a risk that I find
to be well justified and worth taking I share and again it’s been referenced
several times we are starting to pay a price for what has been many many years
of this district under spending in administration it has always been our
deeply held value that most of the resources should go into the classroom
every every cent that possibly can go into the classroom should go into the
classroom and I think there are a lot of elements of that that we can be very
proud of we certainly have a very strong educational program we’ve certainly done
very well wishers we taxpayers over the years it’s similar to the situation with
the overall district and lead up to an override the override in 2014 when you
let something go on for so many years eventually they’re gonna be consequences
and I think we’re looking at the capacity in central office with our
administrative team being sort of a cake coming out of the oven that we baked a
long time ago so I personally am pleased with the proposal before us I’m happy to
offer my support of it and at this time I’ll pause see if dr. Sawyer has any
comments he wants to jump in I’ll offer committee members chances to make
further comments and then we’ll start working our way through the votes and
again each of those will have a little discussion about so doctors or anything
else wanting to add at this time no you just reiterate my thanks to she’s
a federal credit union for willing to partner with us in this I certainly
appreciate the support of comments just made by the school committee and and
certainly committed through my role and the team’s role to provide information
relative to how things are approaching because this is new territory in some
cases and in others will be just how we’re doing on our goals that have
already been set and how this position is supporting that work and there may be
some things that are new and different and only to keep the committee in the
community and the staff will apprised of how that’s coming
okay colleagues anything further before we move into the motions so the first
item I want us to take up is that the School Committee vote to establish the
position of assistant superintendent for Community Partnerships and well-being
this would be a requirement under policy 217 I would entertain a motion that the
School Committee voted to establish the position of assistant superintendent for
Community Partnerships and well-being so moved second motion has been made and
seconded is there discussion seeing none all those in favor signify by saying aye
all right any opposed that motion carries unanimously
we are now going to move to the Job Description
and of course committee members we have a draft Job Description in our meeting
materials trying to decide what’s the best way to proceed dr. McGee you would
indicated so you are presenting this for discussion I would like to offer an
amendment it might not necessarily need to be an amendment given that the motion
hasn’t been made so maybe why don’t you outline your thoughts and we thought my
amendment should come later if we’re gonna add it to what’s already in
writing here okay but basically I had mentioned earlier that I feel that this
is an area where the solutions are not proven the the position is new for this
department and new in general and the interest of the school committee is
going to persist and seeing how well this is working and getting a lot of
feedback and therefore I feel that we should have regular reports at least
annually from the superintendent dealing with the components of the intent of
this position okay would you like to offer the original motion with your idea
incorporated as perhaps not have to make a motion and then amend it would you
like to offer it as an F I I think what has been presented to us which is generally something that I
would then say I would like to offer an amendment this we discussed and vote on
the amendment it gets accepted and then we vote on the whole deal all right
happy to do that so let’s start with the main motion then I would entertain a
motion that the school committee vote to approve the job description of assistant
superintendent for Community Partnerships and well-being as presented
so moved second motion has been made in seconded
I would like to offer an amendment go ahead under responsibilities I would
like to add report to the superintendent to enable him to report to the school
committee at least annually on items referenced on page one of the
superintendent’s memo to the School Committee dated 4 1019 regarding the
establishment of the position of superintendent for Community
Partnerships and well-being in this memo is in our packet this evening these
things is there a second second I would like to elaborate on this a little bit
and say that these items that are listed are in four bullets and basically
enumerate establishment and coordination of partnerships with community resources
and it goes on and elaborates their development of systems to promote family
engagement and cultural culturally proficient practices coordination of
social and emotional learning strategies and programming for students developing
and implementing comprehensive well-being strategy for the
corresponding programming staff I would I guess also say experiential learning
is included in that as well so those are the components that drove us to
recommend this position to begin with and it is this our activity and success
in this area that I feel we need to certainly colleagues further comments
okay dr. s’more anything one or dad no I think again it comes into the typical
responsibilities that I have to to the School Committee and certainly to
have the position report on what its focuses to me so that we can make sure
the committee is updated is certainly fun great further discussion at this
time so we vote on the amendment yep for the discussion on the amendment okay
we’re gonna vote first on the amendment all those does anyone needed repeated I
think we’re good okay all those in favor signify by saying aye aye any opposed
so the main motion has been amended is there dis further discussion on the
amended motion I would offer a second amendment that had previously been
discussed and that simply be that the Job Description be revisited in five
years again to allow us to tailor this position and so that it can be most
effective okay with that need to be written into the Job Description I would
need the advice of dr. Sawyer I think essentially that appears on the policy
book and I know the lot of the policies had that kind of language so I don’t I
don’t think it’s problematic to indicate at the bottom so something we’re looking
in the policy is there a second discussion intent is basically to
sharpen the job description so that it can be most effective excellent
seeing no further discussion we’re gonna move to a vote on the second amendment
that was in favor signify by saying aye all right any opposed so vote motion
carries so we are now on the twice amended main motion right there any
further amendments for other discussions on the adoption of the job description
which will now include the two amendments we’ve just discussed yeah
Singam dr. Sawyer anything more those in favor signify by saying aye aye any
opposed the motion carries unanimously we are now going to move to the third
related vote of of this project which is the adoption of
the Memorandum of Understanding with the shoes briefed Federal Credit Union the
MOU is included in our books is there discussion on this particular point mrs.
France to insert the word pilot you could also offer the original motion and
just use the word pilot we didn’t have to we wouldn’t have to vote on an
amendment so in other words if you’d like to offer the motion as printed and
insert the word pilot as you see fit we could then act on that without the need that the School Committee vote to
approve the Memorandum of Understanding between shoes buri public schools in
Shrewsbury Federal Credit Union regarding shoes brief Federal Credit
Union becoming the signature sponsor of the colonial connections and insert the
word pilot program to approve the receipt of four that was $400,000 over
fiscal years 2020 through 2024 as delineated in the memorandum of
understanding is there a second second motion has been made and seconded
discussion further amendments okay we are going to move to a vote all those in
favor of the amended motion as made by mrs. Fritz signify by saying aye any
opposed none of the motion carries unanimously
Thank You colleagues we are going to move and thank you to dr. McGee prude
presenting the text of those amendments to our clerk following everything we
just did the next item on our agenda is the approval of minutes these would be
the regular the minutes of our regular business meeting on Wednesday March 27th
they were sent to the committee earlier today by Miss McCollum under separate
cover are there any Corrections additions deletions seeing none without
objection those minutes are accepted we do need to go into executive session
this evening I would entertain a motion that the School Committee enter into
executive session for the purpose of collective bargaining with the shoe tree
Education Association and purpose of negotiations with the
superintendent of schools where deliberation in an open meeting may have
a detrimental effect on the bargaining position of the public body and for the
purpose of reviewing approving and are releasing executive session minutes and
return to open session only for the purpose of a journey for the evening
second motion has been made and seconded this motion requires a roll call vote to
pass dr. McGee hi mr. Wednesday hi mrs. Prince you you you you you you you you you you you you you you you you you you you you you you you you you you you you

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